HomeMy WebLinkAbout(1) REJECT TRACTOR/CUTTER BIDS CITY OF PORT ARTHUR, TEXAS
MAYOR AND CITV COUNCIL COMMUNICATION§
Date: Reference No.: Subject: Page I of 2
02/14102 625-1801-531.93-07 Rejection of Bids to Purchase of a Tractor with Cutter
and Sprayer #2 and Tractor with Cutter.
RECOMMENDATION:
It is recommended that the City Council reject all bids for Tractor with Cutter and Sprayer #2 and Tractor
with Cutter. After review by the Parks and Recreation Department and the Transportation Department, it
was determined that, these Tractors v~uld be too large and disadvantageous for some of the needed
usages.
BACKGROUND:
The City of Port Arthur Purchasing Division adveffised for bids for Tractors, Cutters, and optional three
Sprayers in three (3) sizes. This was to minimize the number of times the Parks and Recreation
Department would have to wait on bid results and would allow the department to assess which mixture of
Tractors (small and large) would be most favorable. There were three (3) sets of bids let (A) Tractor
with Cutter and Sprayer ~Y2 [large tractors], (b) Tractor with Cutter and Sprayer #1 [small tractors], (C)
Tractor with Cutter [medium size tractors].
After reviewing the existing equipment, the various areas the department has responsibility to cut,
budgeted funds available, and the vadous tractor sizes bid, it was determined the small tractors would
provide the most effective and best service. Therefore, it was deemed prudent to reject the bide for
Tractor with Cutter and Sprayer ~ [large tractors] and Tractor with Cutter [medium size tractors].
A. The rejected bids for Tractor with Cutter and Sprayer #2 [large tractors] are as follows:
Bidder Tractor w/Cutter Sprayer
Oil City Tractors, Inc. $ 28,341.00 $1,657.00
P. O. Box 20419
Beaumont, Texas 77720
Eastex Farm & Home $ 24,060.00 $1,388.00
1550 W. Cardinal Drive
Beaumont, Texas 77705
Brookside Equipment Sales, Inc. $ 21,870.00 $1,395.00
7707 Moseiy
Houston, Texas 77017
B. The rejected bids for Tractor with Cutter [medium tractors] are as follows:
Bidder Tractor w/Cutter Sprayer
Oil City Tractor, Inc. $19,510.00 $1,657.00
P. O. Box 20419
Beaumont, Texas 77720
Tdnity Valley Tractors, Inc. $19,795.00 $1,795.00
P. O. Box 160
Daytona, Texas 77535
Prel:ared by.'~.~.~S Disposition by Council: Processed by City Secrcta~
Approv~a"by: ~ v
( ) Approved ( ) Other (Describe) Date:
Date: Reference No. Subject: Rejection of Bide to Purchase of a Page 2 of 2
tractor with Cutter and Sprayer f~2 and Tractor
with Cutter.
02/14/02 625-180t -531.93-07
BUDGET/FISCAL EFFECT:
None.
EMPLOYEES/STAFFING EFFECT:
None
SUMMARY:
It is recommended that the City Council reject all bids for Tractor with Cutter and Sprayer ~2 and Tractor
with Cutter. After review by the Parks and Recreation Deparffnent and the Transportation Department, it
was determined that, these Tractors would be too large and disadvantageous for some of the needed
usages.
~ V......Thig~f' [ '~ebecca Underhill
rector of Parks and Recreation Director of Finance
Date/ f Date
Prepared by: MM/HRES Disposition by Council: Processed by City Secretaq.'
Approved by:
( ) Approve ( ) Other (Describe) Date: