HomeMy WebLinkAbout(2) AWARD TRACTOR/CUTTER BIDS'Date:
02/13~02
CITY OF PORT ARTHUR, TEXAS
MAYOR AND CITY COUNCIL COMMUNICATIONS
IReference No.
625-1801-531.93-07
gubjece
Bid award Purchase of a Tractor with cutter and
sprayer, and (2) Tractors with cutters.
rpage t of 2
RECOMMENDATION:
It is recommended that the City Council approve awarding the bid for the purchase of one (1) Tractor with
Cutter and Sprayer in the amount of $17,010.00 to Brookside Equipment. It is recommended the City
Council approve awarding the bid for the purchase of two (2) Tractors with Cutters in the total amount of
$31,230.00 ($15,615.00 each) to Brookside Equipment. The total recommended bid award is
$48,240.00. ~
BACKGROUND:
The City of Port Arthur Purchasing Division advertised for bids for Tractors, Cutters, and optional three
Sprayers in three (3) sizes. This was to minimize the number of times the Parks and Recreation
Department would have to wait on bid results and would allow the department to assess which mixture of
Tractors (small and large) would be most favorable. There were three (3) sets of bids let: (A) Tractor
with Cutter and Sprayer ~ [large tractors], (b) Tractor with Cutter and Sprayer #1 [small tractors], (C)
Tractor with Cutter [medium size tractors].
After reviewing the existing equipment, the various areas the department has responsibility to cut,
budgeted funds available, and the vadous tractor sizes bid, it was determined the small tractors would
provide the most effective and best service. Therefore, it was deemed prudent to reject the bids for
Tractor with Cutter and Sprayer ~ [large tractors] and Tractor with Cutter [medium size tractors].
The recommendation is to award the bid to the lowest and best responsive bidder,
Bidder Tractor w/Cutter Sprayer
Bookside Equipment Sales, Inc.
7707 Mosely
Houston, Texas 77017
$ 15,615.00 $1,395.00
Eastex Farm & Home
1550 W. Cardinal Dr.
Beaumont, Texas 77705
$ 15,710.00 $1,388.00
Oil City Tractors, Inc.
P. O. Box 20419
Beaumont, Texas 77720
$19,341.00 $1,657.00
Review of the bids received indicate that Brookside Equipment Sales, Inc. was the lowest and responsive
bidder.
BUDGET/FISCAL EFFECT:
Approval of this request would authorize the expenditure of $48,240.00 from the Equipment Replacement
Fund (Account No. 625-1801-531.93-07). Funds for this purchase were budgeted at $51,000.00;
therefore, funds are available for this purchase.
Prepared by MM/HRES Disposition by Council: Processed by City Secretary
Approved b~':
( ) Approved ( ) Other (Describe) Date:
ISubject: I
Bid award Purchase of a Tractor with cutter and
sprayer, and (2) Tractors wJ~ cutters.
Date:
02/13102
IReference No.
625-1801-531.93-07
Page 2 of 2
EMPLOYEES/STAFFING EFFECT:
None
SUMMARY:
It is recommended that the City Council ~pprove awarding the bid for the purchase of one (1) Tractor with
Cutter and Sprayer in the amount of $17,010.00 to Brookside Equipment. It is recommended me City
Council approve awarding the bid for the purchase of two (2) Tractors with Cutters in the total amount of
$31,230.00 ($15,615.00 each) to Brookside Equipment. The total recommended bid award is
$48,240.00.
I~r of Parks and Recreation
Rebecca Underhill
Director of Finance
Date
Date
Prcparcd by: MM/HRES Disposition by Council:
Approved by:
( ) Approve ( ) Other (Describe)
Processed by City Secretary
Date: