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HomeMy WebLinkAboutMINUTES 05/26/2015 REGULAR MEETING REGULAR MEETING — May 26, 2015 I. INVOCATION, PLEDGE & ROLL CALL Councilmember Freeman gave the invocation followed with the pledge to the flag. The City Council of the City of Port Arthur met in Regular Session on Tuesday, May 26, 2015 at 5:30 p.m. in the City Council Chamber, City Hall, with the following members present: Mayor Deloris "Bobbie" Prince; Mayor Pro Tern Kaprina Frank; Councilmembers Raymond Scott, Jr., Morris Albright, III., Stephen A. Mosely, Willie "Bae" Lewis, Jr., Derrick Freeman and Osman Swati; City Manager Brian McDougal, City Secretary Sherri Bellard, City Attorney Valecia R. Tizeno, and Sergeant At Arms Chief of Police Mark Blanton. Councilmember Tiffany Hamilton joined the Regular Meeting at 5:34 p.m. II. PROCLAMATIONS & MINUTES Proclamations Mayor Prince issued the following Proclamations: (1) June 2015 as "Men's Health Month" (2) May 26, 2015 as "Gift of Life's Program Men's Health Awareness Day" (3) May 2015 as "National Metal Health Awareness Month" Minutes — None III. PETITIONS & COMMUNICATIONS A. Speakers (1) Alicia Marshall, Regarding Variance In Street Repairs Ms. Alicia Marshall, 2913 58th Street, appeared before the City Council to discuss the above-mentioned street repairs. B. Presentations Presentation Regarding Pleasure Island Clean-Up (Requested By Councilmember Hamilton) Councilmember Hamilton gave the above-mentioned presentation. C. Employee Recognition — None D. Correspondence — None IV. PUBLIC HEARINGS — 9:00 AM None V. UNFINISHED BUSINESS — None VI. CONSENT AGENDA The motion was made by Mayor Pro Tern Frank and seconded by Councilmember Freeman that the following Consent Agenda items be adopted with the exception of Item A. and Proposed Resolution No. 19001: The following roll call vote was taken on the motion to adopt the Consent Agenda: Councilmember Albright "Yes" Mayor Pro Tem Frank "Yes" Councilmember Freeman "Yes" Councilmember Hamilton "Yes" Councilmember Lewis "Yes" Councilmember Mosely "Yes" Councilmember Scott "Yes" Councilmember Swati "Yes" Mayor Prince "Yes" B. Resolutions — Consent (1) P.R. No. 18803 — A Resolution Authorizing The City Manager To Enter Into A One Year Maintenance Agreement Between The City Of Port Arthur And AT&T Corp., For The City Of Port Arthur's Telephone System, In The Total Amount Of $35,467.64. Public Works City Hall Account No. 001-1206-531-61.03 Proposed Resolution No. 18803 was adopted becoming Resolution No. 15-199. (2) P.R. No. 18995 — A Resolution Authorizing The Second Year (First Renewal) Of A Contract For The Purchase Of Resilient Seat Valves, For The Utility Operations Department With MDN Enterprises Of New Caney, Texas, In The Amount Not To Exceed $126,887.98. Funds Are Available In Account No. 410-1253-532.35-00 & 410-1255-532.33-00 Proposed Resolution No. 18995 was adopted becoming Resolution No. 15-200. (3) P.R. No. 18996 — A Resolution Authorizing The City Of Port Arthur Section 4A Economic Development Corporation To Enter Into An Agreement With Gulf Coast Manufacturing, LLC For The Design, Manufacture And Installation Of Two Chandeliers For The 501 Procter Renovation Project At A Price Not To Exceed $35,760.00 Proposed Resolution No. 18996 was adopted becoming Resolution No. 15-201. (4) P.R. No. 18998 — A Resolution Authorizing The City Manager To Enter Into A Non-Exclusive Product Sales Agreement With TOTAL Petrochemicals & Refining USA, Inc., To Provide Certain Quantities Of On-Road Diesel At TOTAL's Port Arthur, Texas, Refinery In The Case Of An Emergency Or A Disaster, With A Term Of The Agreement From June 25, 2015 To June 25, 2017 Proposed Resolution No. 18998 was adopted becoming Resolution No. 15-202. (5) P.R. No. 18999 — A Resolution Authorizing The Second And Final Year Renewal Of The Contract With Total Safety, U.S. Inc., Of Nederland, Texas, For Asbestos And Lead Abatement Consulting Services, In A Not-To-Exceed Amount Of $25,000.00, To Be Charged To Account No. 001- 1052-517.59-00 (General Fund) Proposed Resolution No. 18999 was adopted becoming Resolution No. 15-203. (7) P.R. No. 19003 — A Resolution Authorizing The City Manager To Execute Change Order No. 2 To The Contract Between The City Of Port Arthur And Alico, Inc., Of Beaumont, Texas, And GLO, For The Construction Of Bluebonnet Avenue Street Improvements, Increasing The Contract Amount By $238,152.00 To A New Contract City Council Minutes 2 Regular Meeting — May 26, 2015 Amount Of $2,064,605.78. Increasing The Contract Time By 90 Days Due To Additional Repairs, To A New Term Of 360 Days. Project No. I22BB (Bluebonnet), GLO Round 2.2 Account No. 145-1201-532.59-00 Proposed Resolution No. 19003 was adopted becoming Resolution No. 15-204. (8) P.R. No. 19004 — A Resolution Authorizing The City Manager To Execute Change Order No. 4 To The Contract Between The City Of Port Arthur And AlIco Inc., Of Beaumont, Texas, And GLO, For The 19th Street Paving Improvements, Decreasing The Contract Amount By $5,142.50 To A New Contract Amount Of $681,904.19, Acceptance Of The Engineer's Certificate Of Completion, Contractor's Certificate And Release, And Contractor's Certificate Of Guarantee And Authorizing The City Manager To Sign The Certificate Of Acceptance Of Behalf Of The City Of Port Arthur, Texas, And To Make Final Payment To The Contractor. Project No. I2219 (19th Street), GLO Round 2.2 Account No. 145-1201-532.59-00 Proposed Resolution No. 19004 was adopted becoming Resolution No. 15-205. (9) P.R. No. 19005 — A Resolution Authorizing The City Manager To Execute Change Order No. 4 (Increasing The Time By 21 Days), To The Contract Between The City Of Port Arthur And SeTEX Construction Corp. Of Beaumont, Texas, Due To Unforeseen Weather Conditions, To A New Term Of 168 Days, At No Additional Cost, And To Accept The Architect's Certificate Of Substantial Completion From The LaBiche Architectural Group, Inc., For The Improvements To Montrose Park And Lyon's Park Proposed Resolution No. 19005 was adopted becoming Resolution No. 15-206. (10) P.R. No. 19010 — A Resolution Authorizing Payments To The City Of Beaumont, Texas, For Weekend Landfill Use In The Not-To-Exceed Amount Of $50,000.00 Per Year. Public Works Department Solid Waste Commercial Division — Other Contractual Services Account No. 403- 1273-433.59-00 Proposed Resolution No. 19010 was adopted becoming Resolution No. 15-207. (11) P.R. No. 19011 — A Resolution Authorizing The City Manager To Execute Change Order No. 1 To The Contract Between The City Of Port Arthur, GLO, And BDS Constructors, LLC, DBA MK Constructors Of Vidor, Texas, For The 9th Street Paving Improvements Project — Williams Avenue To Duff Drive, And On Duff Drive South Of 9th Street, Increasing The Contract Time By 69 Days, GLO Round 2.1 Program, Project No. I2119, Account No. 144-1201-532.59-00 Proposed Resolution No. 19011 was adopted becoming Resolution No. 15-208. (12) P.R. No. 19012 — A Resolution Authorizing The City Manager To Execute A Contract Between The City Of Port Arthur And Simco Enterprises, Ltd., Of Groves, Texas, For Clean Out Lagoon/Retention Pond At The Main Wastewater Treatment Plant, In The Not To Exceed Amount Of $97,780.00. Sewer Reconstruction Account No. 428-1625-532.83-00 City Council Minutes 3 Regular Meeting — May 26, 2015 Proposed Resolution No. 19012 was adopted becoming Resolution No. 15-209. (13) P.R. No. 19013 — A Resolution Rescinding In Its Entirety Resolution No. 15-177 Which Authorized The Award Of Bid And The Execution Of A Contract For The Installation Of A Vertical Pump At The Main Lift Station With Houston Motor & Control, LLC, Of Houston Texas, In An Amount Not To Exceed $42,459.00 Proposed Resolution No. 19013 was adopted becoming Resolution No. 15-210. VII. ITEMS REQUIRING INDIVIDUAL ACTION Consent Items A. Expense Reports: Mayor Deloris Prince: Use Of Personal Auto For City Business SETX Regional Planning, May 20, 2015 $27.63 The Mayor introduced the above-mentioned Proposed Item. The motion was made by Councilmember Albright and seconded by Councilmember Freeman that Proposed Item A. be adopted. The following roll call vote was taken on the motion to adopt Proposed Item A.: Councilmember Albright "Yes" Mayor Pro Tem Frank "Yes" Councilmember Freeman "Yes" Councilmember Hamilton "Yes" Councilmember Lewis "No" Councilmember Mosely "Yes" Councilmember Scott "Yes" Councilmember Swati "Yes" Mayor Prince "Yes" Item A. was adopted. Consent — Resolution (6) P.R. No. 19001 — A Resolution Authorizing The City Of Port Arthur To Accept Additional Grant Funds From The Texas Department Of State Health Services Community Preparedness Section To Fund Ebola Preparedness And Response Activities In The Not-To-Exceed Amount Of $21,970.00 The Mayor introduced the above-mentioned Proposed Resolution. The motion was made by Councilmember Albright and seconded by Councilmember Freeman that Proposed Resolution No. 19001 be adopted. Port Arthur Health Department Director Judith Smith appeared before the City Council to answer inquiries regarding the above-mentioned grant funds. The following roll call vote was taken on the motion to adopt Proposed Resolution No. 19001: Councilmember Albright "Yes" Mayor Pro Tem Frank "Yes" Councilmember Freeman "Yes" Councilmember Hamilton "Yes" City Council Minutes 4 Regular Meeting — May 26, 2015 Councilmember Lewis "Yes" Councilmember Mosely "Yes" Councilmember Scott "Yes" Councilmember Swati "Yes" Mayor Prince "Yes" Proposed Resolution No. 19001 was adopted becoming Resolution No. 15-211. The caption of Resolution No. 15-211 reads as follows: RESOLUTION NO. 15-211 A RESOLUTION AUTHORIZING THE CITY OF PORT ARTHUR TO ACCEPT ADDITIONAL GRANT FUNDS FROM THE TEXAS DEPARTMENT OF STATE HEALTH SERVICES COMMUNITY PREPAREDNESS SECTION TO FUND EBOLA PREPAREDNESS AND RESPONSE ACTIVITIES IN THE NOT-TO-EXCEED AMOUNT OF $21,970.00 A. Resolutions (1) P.R. No. 18968 — A Resolution Authorizing Acceptance Of The Engineer's Certificate Of Completion, Contractor's Certificate And Release, And Contractor's Certificate Of Guarantee For The Water, Sanitary Sewer, Paving, Drainage Facilities And Site Grading For Kaprina Frank Drive, And Authorizing The City Manger To Sign The Certificate Of Acceptance On Behalf Of The City Of Port Arthur, Texas, And To Make Final Payment To The Contractor, EDC Account Number 120-1429-582.86-00 The Mayor introduced the above-mentioned Proposed Resolution. Mayor Pro Tem Frank filed a Conflict of Interest Affidavit with the City Secretary and did not participate in any discussion or action regarding the above-mentioned item. The motion was made by Councilmember Freeman and seconded by Councilmember Hamilton that Proposed Resolution No. 18968 be adopted. The following roll call vote was taken on the motion to adopt Proposed Resolution No. 18968: Councilmember Albright "Yes" Councilmember Freeman "Yes" Councilmember Hamilton "Yes" Councilmember Lewis "Yes" Councilmember Mosely "Yes" Councilmember Scott "Yes" Councilmember Swati "Yes" Mayor Prince "Yes" Proposed Resolution No. 18968 was adopted becoming Resolution No. 15-212. The caption of Resolution No. 15-212 reads as follows: RESOLUTION NO. 15-212 A RESOLUTION AUTHORIZING ACCEPTANCE OF THE ENGINEER'S CERTIFICATE OF COMPLETION, CONTRACTOR'S CERTIFICATE AND RELEASE, AND CONTRACTOR'S CERTIFICATE OF GUARANTEE FOR THE WATER, City Council Minutes 5 Regular Meeting — May 26, 2015 SANITARY SEWER, PAVING, DRAINAGE FACILITIES AND SITE GRADING FOR KAPRINA FRANK DRIVE, AND AUTHORIZING THE CITY MANGER TO SIGN THE CERTIFICATE OF ACCEPTANCE ON BEHALF OF THE CITY OF PORT ARTHUR, TEXAS, AND TO MAKE FINAL PAYMENT TO THE CONTRACTOR, EDC ACCOUNT NUMBER 120-1429-582.86-00 (2) P.R. No. 19000 — A Resolution Appointing And/Or Reappointing A Member Or Members To The Port Arthur Youth Advisory Council The Mayor introduced the above-mentioned Proposed Resolution. The motion was made by Councilmember Freeman and seconded by Councilmember Hamilton that Proposed Resolution No. 19000 be adopted. The following roll call vote was taken on the motion to adopt Proposed Resolution No. 19000: Councilmember Albright "Yes" Mayor Pro Tem Frank "Yes" Councilmember Freeman "Yes" Councilmember Hamilton "Yes" Councilmember Lewis "Yes" Councilmember Mosely "Yes" Councilmember Scott "Yes" Councilmember Swati "Yes" Mayor Prince "Yes" Proposed Resolution No. 19000 was adopted becoming Resolution No. 15-213. The caption of Resolution No. 15-213 reads as follows: RESOLUTION NO. 15-213 A RESOLUTION APPOINTING AND/OR REAPPOINTING A MEMBER OR MEMBERS TO THE PORT ARTHUR YOUTH ADVISORY COUNCIL B. Ordinances (1) P.O. No. 6464 — An Appropriation Ordinance Amending The Budget For The Fiscal Year Beginning October 1, 2014, And Ending September 30, 2015, For The Water And Sewer Fund By $114,000.00 In Order To Fund Operating Costs The City Manager introduced the above-mentioned Proposed Ordinance. The motion was made by Councilmember Freeman and seconded by Mayor Pro Tern Freeman that Proposed Ordinance No. 6464 be adopted. The following roll call vote was taken on the motion to adopt Proposed Ordinance No. 6464: Councilmember Albright "Yes" Mayor Pro Tem Frank "Yes" Councilmember Freeman "Yes" Councilmember Hamilton "Yes" Councilmember Lewis "Yes" Councilmember Mosely "Yes" City Council Minutes 6 Regular Meeting — May 26, 2015 Councilmember Scott "Yes" Councilmember Swati "Yes" Mayor Prince "Yes" Proposed Ordinance No. 6464 was adopted becoming Ordinance No. 15-23. The caption of Ordinance No. 15-23 reads as follows: ORDINANCE NO. 15-23 AN APPROPRIATION ORDINANCE AMENDING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2014, AND ENDING SEPTEMBER 30, 2015, FOR THE WATER AND SEWER FUND BY $114,000.00 IN ORDER TO FUND OPERATING COSTS VIII. ADJOURNMENT OF MEETING Upon the motion by Mayor Pro Tem Frank, seconded by Councilmember Hamilton and carried unanimously, the City Council adjourned their meeting 6:15 p.m. An audio-tape of this meeting is on file in the office of the City Secretary and is made a part of the official minutes of this meeting. MAYOR DELORIS "BOBBIE" PRINCE ATTEST: CITY SECRETARY SHERRI BELLARD END OF REGULAR MEETING HELD May 26, 2015. APPROVED • City Council Minutes 7 Regular Meeting — May 26, 2015