HomeMy WebLinkAboutMINUTES 05/26/2015 REGULAR MEETING REGULAR MEETING — May 26, 2015
I. INVOCATION, PLEDGE & ROLL CALL
Councilmember Freeman gave the invocation followed with the pledge to the flag.
The City Council of the City of Port Arthur met in Regular Session on Tuesday, May 26,
2015 at 5:30 p.m. in the City Council Chamber, City Hall, with the following members
present: Mayor Deloris "Bobbie" Prince; Mayor Pro Tern Kaprina Frank; Councilmembers
Raymond Scott, Jr., Morris Albright, III., Stephen A. Mosely, Willie "Bae" Lewis, Jr.,
Derrick Freeman and Osman Swati; City Manager Brian McDougal, City Secretary Sherri
Bellard, City Attorney Valecia R. Tizeno, and Sergeant At Arms Chief of Police Mark
Blanton.
Councilmember Tiffany Hamilton joined the Regular Meeting at 5:34 p.m.
II. PROCLAMATIONS & MINUTES
Proclamations
Mayor Prince issued the following Proclamations:
(1) June 2015 as "Men's Health Month"
(2) May 26, 2015 as "Gift of Life's Program Men's Health Awareness
Day"
(3) May 2015 as "National Metal Health Awareness Month"
Minutes — None
III. PETITIONS & COMMUNICATIONS
A. Speakers
(1) Alicia Marshall, Regarding Variance In Street Repairs
Ms. Alicia Marshall, 2913 58th Street, appeared before the City Council to discuss the
above-mentioned street repairs.
B. Presentations
Presentation Regarding Pleasure Island Clean-Up
(Requested By Councilmember Hamilton)
Councilmember Hamilton gave the above-mentioned presentation.
C. Employee Recognition — None
D. Correspondence — None
IV. PUBLIC HEARINGS — 9:00 AM None
V. UNFINISHED BUSINESS — None
VI. CONSENT AGENDA
The motion was made by Mayor Pro Tern Frank and seconded by Councilmember
Freeman that the following Consent Agenda items be adopted with the exception of
Item A. and Proposed Resolution No. 19001:
The following roll call vote was taken on the motion to adopt the Consent Agenda:
Councilmember Albright "Yes"
Mayor Pro Tem Frank "Yes"
Councilmember Freeman "Yes"
Councilmember Hamilton "Yes"
Councilmember Lewis "Yes"
Councilmember Mosely "Yes"
Councilmember Scott "Yes"
Councilmember Swati "Yes"
Mayor Prince "Yes"
B. Resolutions — Consent
(1) P.R. No. 18803 — A Resolution Authorizing The City
Manager To Enter Into A One Year Maintenance Agreement
Between The City Of Port Arthur And AT&T Corp., For The
City Of Port Arthur's Telephone System, In The Total
Amount Of $35,467.64. Public Works City Hall Account No.
001-1206-531-61.03
Proposed Resolution No. 18803 was adopted becoming Resolution No. 15-199.
(2) P.R. No. 18995 — A Resolution Authorizing The Second Year
(First Renewal) Of A Contract For The Purchase Of Resilient
Seat Valves, For The Utility Operations Department With
MDN Enterprises Of New Caney, Texas, In The Amount Not
To Exceed $126,887.98. Funds Are Available In Account No.
410-1253-532.35-00 & 410-1255-532.33-00
Proposed Resolution No. 18995 was adopted becoming Resolution No. 15-200.
(3) P.R. No. 18996 — A Resolution Authorizing The City Of Port
Arthur Section 4A Economic Development Corporation To
Enter Into An Agreement With Gulf Coast Manufacturing,
LLC For The Design, Manufacture And Installation Of Two
Chandeliers For The 501 Procter Renovation Project At A
Price Not To Exceed $35,760.00
Proposed Resolution No. 18996 was adopted becoming Resolution No. 15-201.
(4) P.R. No. 18998 — A Resolution Authorizing The City
Manager To Enter Into A Non-Exclusive Product Sales
Agreement With TOTAL Petrochemicals & Refining USA,
Inc., To Provide Certain Quantities Of On-Road Diesel At
TOTAL's Port Arthur, Texas, Refinery In The Case Of An
Emergency Or A Disaster, With A Term Of The Agreement
From June 25, 2015 To June 25, 2017
Proposed Resolution No. 18998 was adopted becoming Resolution No. 15-202.
(5) P.R. No. 18999 — A Resolution Authorizing The Second And
Final Year Renewal Of The Contract With Total Safety, U.S.
Inc., Of Nederland, Texas, For Asbestos And Lead
Abatement Consulting Services, In A Not-To-Exceed
Amount Of $25,000.00, To Be Charged To Account No. 001-
1052-517.59-00 (General Fund)
Proposed Resolution No. 18999 was adopted becoming Resolution No. 15-203.
(7) P.R. No. 19003 — A Resolution Authorizing The City
Manager To Execute Change Order No. 2 To The Contract
Between The City Of Port Arthur And Alico, Inc., Of
Beaumont, Texas, And GLO, For The Construction Of
Bluebonnet Avenue Street Improvements, Increasing The
Contract Amount By $238,152.00 To A New Contract
City Council Minutes 2
Regular Meeting — May 26, 2015
Amount Of $2,064,605.78. Increasing The Contract Time
By 90 Days Due To Additional Repairs, To A New Term Of
360 Days. Project No. I22BB (Bluebonnet), GLO Round
2.2 Account No. 145-1201-532.59-00
Proposed Resolution No. 19003 was adopted becoming Resolution No. 15-204.
(8) P.R. No. 19004 — A Resolution Authorizing The City
Manager To Execute Change Order No. 4 To The Contract
Between The City Of Port Arthur And AlIco Inc., Of
Beaumont, Texas, And GLO, For The 19th Street Paving
Improvements, Decreasing The Contract Amount By
$5,142.50 To A New Contract Amount Of $681,904.19,
Acceptance Of The Engineer's Certificate Of Completion,
Contractor's Certificate And Release, And Contractor's
Certificate Of Guarantee And Authorizing The City
Manager To Sign The Certificate Of Acceptance Of Behalf
Of The City Of Port Arthur, Texas, And To Make Final
Payment To The Contractor. Project No. I2219 (19th
Street), GLO Round 2.2 Account No. 145-1201-532.59-00
Proposed Resolution No. 19004 was adopted becoming Resolution No. 15-205.
(9) P.R. No. 19005 — A Resolution Authorizing The City
Manager To Execute Change Order No. 4 (Increasing The
Time By 21 Days), To The Contract Between The City Of
Port Arthur And SeTEX Construction Corp. Of Beaumont,
Texas, Due To Unforeseen Weather Conditions, To A New
Term Of 168 Days, At No Additional Cost, And To Accept
The Architect's Certificate Of Substantial Completion
From The LaBiche Architectural Group, Inc., For The
Improvements To Montrose Park And Lyon's Park
Proposed Resolution No. 19005 was adopted becoming Resolution No. 15-206.
(10) P.R. No. 19010 — A Resolution Authorizing Payments To
The City Of Beaumont, Texas, For Weekend Landfill Use
In The Not-To-Exceed Amount Of $50,000.00 Per Year.
Public Works Department Solid Waste Commercial
Division — Other Contractual Services Account No. 403-
1273-433.59-00
Proposed Resolution No. 19010 was adopted becoming Resolution No. 15-207.
(11) P.R. No. 19011 — A Resolution Authorizing The City
Manager To Execute Change Order No. 1 To The Contract
Between The City Of Port Arthur, GLO, And BDS
Constructors, LLC, DBA MK Constructors Of Vidor, Texas,
For The 9th Street Paving Improvements Project —
Williams Avenue To Duff Drive, And On Duff Drive South
Of 9th Street, Increasing The Contract Time By 69 Days,
GLO Round 2.1 Program, Project No. I2119, Account No.
144-1201-532.59-00
Proposed Resolution No. 19011 was adopted becoming Resolution No. 15-208.
(12) P.R. No. 19012 — A Resolution Authorizing The City
Manager To Execute A Contract Between The City Of Port
Arthur And Simco Enterprises, Ltd., Of Groves, Texas, For
Clean Out Lagoon/Retention Pond At The Main
Wastewater Treatment Plant, In The Not To Exceed
Amount Of $97,780.00. Sewer Reconstruction Account
No. 428-1625-532.83-00
City Council Minutes 3
Regular Meeting — May 26, 2015
Proposed Resolution No. 19012 was adopted becoming Resolution No. 15-209.
(13) P.R. No. 19013 — A Resolution Rescinding In Its Entirety
Resolution No. 15-177 Which Authorized The Award Of
Bid And The Execution Of A Contract For The Installation
Of A Vertical Pump At The Main Lift Station With Houston
Motor & Control, LLC, Of Houston Texas, In An Amount
Not To Exceed $42,459.00
Proposed Resolution No. 19013 was adopted becoming Resolution No. 15-210.
VII. ITEMS REQUIRING INDIVIDUAL ACTION
Consent Items
A. Expense Reports:
Mayor Deloris Prince:
Use Of Personal Auto For City Business
SETX Regional Planning, May 20, 2015 $27.63
The Mayor introduced the above-mentioned Proposed Item.
The motion was made by Councilmember Albright and seconded by Councilmember
Freeman that Proposed Item A. be adopted.
The following roll call vote was taken on the motion to adopt Proposed Item A.:
Councilmember Albright "Yes"
Mayor Pro Tem Frank "Yes"
Councilmember Freeman "Yes"
Councilmember Hamilton "Yes"
Councilmember Lewis "No"
Councilmember Mosely "Yes"
Councilmember Scott "Yes"
Councilmember Swati "Yes"
Mayor Prince "Yes"
Item A. was adopted.
Consent — Resolution
(6) P.R. No. 19001 — A Resolution Authorizing The City Of
Port Arthur To Accept Additional Grant Funds From The
Texas Department Of State Health Services Community
Preparedness Section To Fund Ebola Preparedness And
Response Activities In The Not-To-Exceed Amount Of
$21,970.00
The Mayor introduced the above-mentioned Proposed Resolution.
The motion was made by Councilmember Albright and seconded by Councilmember
Freeman that Proposed Resolution No. 19001 be adopted.
Port Arthur Health Department Director Judith Smith appeared before the City Council
to answer inquiries regarding the above-mentioned grant funds.
The following roll call vote was taken on the motion to adopt Proposed Resolution No.
19001:
Councilmember Albright "Yes"
Mayor Pro Tem Frank "Yes"
Councilmember Freeman "Yes"
Councilmember Hamilton "Yes"
City Council Minutes 4
Regular Meeting — May 26, 2015
Councilmember Lewis "Yes"
Councilmember Mosely "Yes"
Councilmember Scott "Yes"
Councilmember Swati "Yes"
Mayor Prince "Yes"
Proposed Resolution No. 19001 was adopted becoming Resolution No. 15-211.
The caption of Resolution No. 15-211 reads as follows:
RESOLUTION NO. 15-211
A RESOLUTION AUTHORIZING THE CITY OF
PORT ARTHUR TO ACCEPT ADDITIONAL GRANT
FUNDS FROM THE TEXAS DEPARTMENT OF
STATE HEALTH SERVICES COMMUNITY
PREPAREDNESS SECTION TO FUND EBOLA
PREPAREDNESS AND RESPONSE ACTIVITIES
IN THE NOT-TO-EXCEED AMOUNT OF
$21,970.00
A. Resolutions
(1) P.R. No. 18968 — A Resolution Authorizing Acceptance Of
The Engineer's Certificate Of Completion, Contractor's
Certificate And Release, And Contractor's Certificate Of
Guarantee For The Water, Sanitary Sewer, Paving,
Drainage Facilities And Site Grading For Kaprina Frank
Drive, And Authorizing The City Manger To Sign The
Certificate Of Acceptance On Behalf Of The City Of Port
Arthur, Texas, And To Make Final Payment To The
Contractor, EDC Account Number 120-1429-582.86-00
The Mayor introduced the above-mentioned Proposed Resolution.
Mayor Pro Tem Frank filed a Conflict of Interest Affidavit with the City Secretary and
did not participate in any discussion or action regarding the above-mentioned item.
The motion was made by Councilmember Freeman and seconded by Councilmember
Hamilton that Proposed Resolution No. 18968 be adopted.
The following roll call vote was taken on the motion to adopt Proposed Resolution No.
18968:
Councilmember Albright "Yes"
Councilmember Freeman "Yes"
Councilmember Hamilton "Yes"
Councilmember Lewis "Yes"
Councilmember Mosely "Yes"
Councilmember Scott "Yes"
Councilmember Swati "Yes"
Mayor Prince "Yes"
Proposed Resolution No. 18968 was adopted becoming Resolution No. 15-212.
The caption of Resolution No. 15-212 reads as follows:
RESOLUTION NO. 15-212
A RESOLUTION AUTHORIZING ACCEPTANCE OF
THE ENGINEER'S CERTIFICATE OF
COMPLETION, CONTRACTOR'S CERTIFICATE
AND RELEASE, AND CONTRACTOR'S
CERTIFICATE OF GUARANTEE FOR THE WATER,
City Council Minutes 5
Regular Meeting — May 26, 2015
SANITARY SEWER, PAVING, DRAINAGE
FACILITIES AND SITE GRADING FOR KAPRINA
FRANK DRIVE, AND AUTHORIZING THE CITY
MANGER TO SIGN THE CERTIFICATE OF
ACCEPTANCE ON BEHALF OF THE CITY OF
PORT ARTHUR, TEXAS, AND TO MAKE FINAL
PAYMENT TO THE CONTRACTOR, EDC
ACCOUNT NUMBER 120-1429-582.86-00
(2) P.R. No. 19000 — A Resolution Appointing And/Or
Reappointing A Member Or Members To The Port Arthur
Youth Advisory Council
The Mayor introduced the above-mentioned Proposed Resolution.
The motion was made by Councilmember Freeman and seconded by Councilmember
Hamilton that Proposed Resolution No. 19000 be adopted.
The following roll call vote was taken on the motion to adopt Proposed Resolution No.
19000:
Councilmember Albright "Yes"
Mayor Pro Tem Frank "Yes"
Councilmember Freeman "Yes"
Councilmember Hamilton "Yes"
Councilmember Lewis "Yes"
Councilmember Mosely "Yes"
Councilmember Scott "Yes"
Councilmember Swati "Yes"
Mayor Prince "Yes"
Proposed Resolution No. 19000 was adopted becoming Resolution No. 15-213.
The caption of Resolution No. 15-213 reads as follows:
RESOLUTION NO. 15-213
A RESOLUTION APPOINTING AND/OR
REAPPOINTING A MEMBER OR MEMBERS TO
THE PORT ARTHUR YOUTH ADVISORY
COUNCIL
B. Ordinances
(1) P.O. No. 6464 — An Appropriation Ordinance Amending
The Budget For The Fiscal Year Beginning October 1,
2014, And Ending September 30, 2015, For The Water
And Sewer Fund By $114,000.00 In Order To Fund
Operating Costs
The City Manager introduced the above-mentioned Proposed Ordinance.
The motion was made by Councilmember Freeman and seconded by Mayor Pro Tern
Freeman that Proposed Ordinance No. 6464 be adopted.
The following roll call vote was taken on the motion to adopt Proposed Ordinance No.
6464:
Councilmember Albright "Yes"
Mayor Pro Tem Frank "Yes"
Councilmember Freeman "Yes"
Councilmember Hamilton "Yes"
Councilmember Lewis "Yes"
Councilmember Mosely "Yes"
City Council Minutes 6
Regular Meeting — May 26, 2015
Councilmember Scott "Yes"
Councilmember Swati "Yes"
Mayor Prince "Yes"
Proposed Ordinance No. 6464 was adopted becoming Ordinance No. 15-23.
The caption of Ordinance No. 15-23 reads as follows:
ORDINANCE NO. 15-23
AN APPROPRIATION ORDINANCE AMENDING
THE BUDGET FOR THE FISCAL YEAR
BEGINNING OCTOBER 1, 2014, AND ENDING
SEPTEMBER 30, 2015, FOR THE WATER AND
SEWER FUND BY $114,000.00 IN ORDER TO
FUND OPERATING COSTS
VIII. ADJOURNMENT OF MEETING
Upon the motion by Mayor Pro Tem Frank, seconded by Councilmember Hamilton and
carried unanimously, the City Council adjourned their meeting 6:15 p.m.
An audio-tape of this meeting is on file in the office of the City Secretary and is made a
part of the official minutes of this meeting.
MAYOR DELORIS "BOBBIE" PRINCE
ATTEST:
CITY SECRETARY SHERRI BELLARD
END OF REGULAR MEETING HELD May 26, 2015.
APPROVED •
City Council Minutes 7
Regular Meeting — May 26, 2015