HomeMy WebLinkAboutPR 19132: PAYMENT TO DDS CORP. FOR SOFTWARE UPDATES POLICE/FIRE MEMORANDUM
Port Arthur Police Department
TO: Brian McDougal, City Manager
FROM: Police Chief Mark Blanton -
DATE: 9-1-15
RE: DSS Corporation P.R. No. 19132
RECOMMENDATION:
It is recommended that the City Council authorize the payment of attached Invoice 12105 in the
amount of$16,526.95 to DSS Corporation of Southfield,Michigan.
BACKGROUND:
This payment is for the annual license renewal fee for maintenance on the Police Department
voice recorder system from 10/8/2015 thru 10/7/2016, as described under the terms of our
contract with DSS. This system was purchased in 2010 (Resolution No. 10-548) for a total cost
of $96,709. All 911 recordings are to be kept for 6 months as per 911 Commission on State
Emergency Communications Policy. The annual maintenance fee provides the Police Department
with updates and support of the voice recorder system.
BUDGET/FISCAL EFFECT:
Funds are budgeted in Account No. 001-1101-521.72-00.
STAFF/EMPLOYEE EFFECT:
None.
SUMMARY:
It is recommended that the City Council authorize the payment of attached Invoice 12105 in the
amount of$16,526.95 to DSS Corporation of Southfield,Michigan.
P.R. No. 19132
9/1/15 jt
RESOLUTION NO.
A RESOLUTION AUTHORIZING A PAYMENT TO DSS
CORPORATION OF SOUTHFIELD, MICHIGAN, FOR THE
ANNUAL LICENSE RENEWAL FEE FOR MAINTENANCE,
UPDATES AND SOFTWARE SUPPORT ON THE POLICE/FIRE
DISPATCH CENTER VOICE RECORDER IN THE AMOUNT OF
$16,526.95; FUNDING AVAILABLE IN ACCOUNT NO. 001-1101-
521.72-00
WHEREAS, the Port Arthur Police Department and Fire Department purchased a
Voice Recording System from Acorn Recording Solutions Inc. in 2010; and,
WHEREAS, the new maintenance agreement from DSS Corporation, which
would go into effect on October 8, 2015 and end on October 7, 2016, will renew the
license usage and provide updates and software support in the amount of $16,526.95;
and,
WHEREAS, all 911 recordings are to be kept for six (6) months as per 911
Commission on State Emergency Communications Policy; and,
WHEREAS, the City Council finds it to be in the best interests of citizens of the
City of Port Arthur to authorize the payment of the renewal of this maintenance
agreement.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF PORT ARTHUR:
Section 1. That the facts and opinions of the preamble are true and correct.
Section 2. That the City Council of the City of Port Arthur hereby authorizes
the payment to DSS Corporation in the amount of $16,526.95, for the renewal of the
renewal of the annual license renewal fee for maintenance on the Police Department's
Voice Recorder, which will provide updates and software support (Invoice attached as
Exhibit"A").
Section 3. That a copy of the caption of this Resolution be spread upon the
Minutes of the City Council.
READ, ADOPTED AND APPROVED ON THIS day of
A.D., 2015, at a Regular Meeting of the City Council of the City of Port Arthur, Texas,
by the following vote: AYES:
Mayor: •
Councilmembers: ;
NOES:
Deloris "Bobbie" Prince, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
)74'1
Val Tizeno, ty A o
APPROVED FOR ADMINISTRATION:
Brian McDougal, City Manager
Mark Blanton, Chief of 'olice
APPROVED AS TO AVAILABILITY OF FUNDS:
W
JerryCPA
Interim Finance Director
eht&,(0,6.1.0
�
Clifton Williams,
Acting Purchasing Manager
EXHIBIT "A"
Maintenance Invoice
Invoice #
DSS Corporation 12105
18311 W. 10 Mile Road
Suite 200
Southfield MI 48075
248-569-6440
www.dss-corp.com
Bill To Ship To
Attn: Accounts Payable Attn: John Tatroe
Port Arthur Police Dept TX Port Arthur Police Dept TX
John Tatroe 645 4th St.
645 4th St. Port Arthur TX 77640
Port Arthur TX 77640 United States
United States
Terms PO # Account # MA Start Date MA End Date
Due on rece... 151206 504521 10/8/2015 10/7/2016
Item MA Qty Description Unit Price Serial Num... Amount
M/A Recorders 1 MAINTENANCE AGREEMENT FROM 10/8/2015 16,526.95 16,526.95
THROUGH 10/7/2016(YEAR 5 OF 5)ON:
M/A Recorders 192 EQTR001 VOICE- 0.00 EQ 100590 0.00
Equaturc Voice Capture license per device-requires
digital/analog recording cards
M/A Recorders 2 910-0804-001 LD2409 EQLDA24 0.00 0.00
LD2409 24-Port Analog Recording card
M/A Recorders 4 910-0314-003 NGX2400 EQNGX24- 0.00 0.00
NGX 24 Channel Digital Recording Card
M/A Recorders 1 910-0324-001 DP6409 0.00 0.00
DP6409:Single span passive tap T1E1 board(software
selectable)with 64 voice resources
MIA Recorders 1 EQANI DATA FEED- 0.00 0.00
External Data feed integration for Equaturc.Includes
ANUALI and SMDR/CDR records
M/A Recorders 1 R176 ISERV EQSE3U- 0.00 0.00
DSS 3U Recording System Hardware Expandable
Multi-channel Playback,Site License
Remote Alarm
40,000-Hour Raid Capable Online Storage
10,000-Hour Removable Archive
M/A Recorders 1 Expansion Chassis for Cards expandable to 312 channels 0.00 0.00
M/A Recorders 1 MAINTENANCE AGREEMENT INCLUDES: 0.00 0.00
-SOFTWARE UPDATES AND SUPPORT
-TELEPHONE/REMOTE(DESKTOP STREAMING)
SUPPORT
-ALL LABOR
-ALL PARTS
-PRIORITY SERVICE
PLEASE PAY INVOICE ON OR BEFORE MAINTENANCE START DATE
(Q15-16N) Total $16,526.95
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