HomeMy WebLinkAboutPO 5243: 9TH AVE. WIDENINGPUBLIC WORKS DEPARTMENT
COUNCIL ACTION MEMO
TO
FROM
SUBJECT
DATE
Steve Fi~bbons, City Manager
Leslie E. McMahen, P.E. DirectorofPublicWorks
P.O. No. 5243
February l3, 2002
RECOMMENDATION
It is recommended that the City Council approve Proposed Ordinance No. 5243
amending a Construction and Maintenance Agreement with the Texas Department
of Transportation for the widening of 9th Avenue from State Highway 73 to Lake
Arthur Drive which would authorize an increase of $43,380.78 for additional
drainage work for a new total of $981,414.97. Funds are available in Account No.
301-1601-591.86-00, CIP 801 or other accounts in which balances ~-emaln.
BACKGROUND
The City of Port Arthur submitted an application for and was successful in
receiving funds from the Texas Department of Transportation to widen 9th Avenue
from State Highway 73 to Lake Arthur Drive. A Construction and Maintenance
Agreement in the amount of $938,034.19 for the City's share, was approved by the
City Council on August 22, 2000.
The $43,380.78 increase is for additional drainage work necessitated by the City's
6 waterline not being relocated, due to potential problems in doing so, between
Station 93+87 and Station 106+66.04. The City's share of the Agreement is being
amended to allow for the cost of the additional drainage work.
BUDGET/FISCAL EFFECT
Funds are available in Account. No. 301-1601~591.86-00, CIP 801 or other
accounts in which balances remain.
STAFFING/EMPLOYEE EFFECT
None.
SUMMARY
It is recommended that the City Council approve Proposed Ordinance No. 5243
amending a Construction and Maintenance Agreement with the Texas Department
of Transportation for the widening of 9th Avenue from State Highway 73 to Lake
Arthur Drive which would authorize an increase of $43,380.78 for additional
drainage work for a new total of $981,414.97. Funds are available in Account No.
301-1601-591.86-00, CIP 801 or other accounts in which balances remain. The
work is necessitated due to the City electing not to relocate a section of its 16"
waterline.
Leslie E. McMahen, P.E.
Director of Public Works
file c:\camzL~havefundin gamendm~nt
ORDINANCE NO.
AN ORDINANCE AMENDING A CONSTRUCTION
AND MAINTENANCE AGREEMENT WITH THE
TEXAS DEPARTMENT OF TRANSPORTATION FOR
THE WIDENING OF 9TM AVENUE FROM STATE
HIGHWAY 73 TO LAKE ARTHUR DRIVE WHICH
WOULD AUTHORIZE AN INCREASE OF $43,380.78
FOR ADDITIONAL DRAINAGE WORK FOR A TOTAL
CITY SHARE OF /[981,414.97. FUNDS ARE.
AVAILABLE IN ACCOUNT NO. 301-1601-591.86-00,
CIP 801 OR OTHER ACCOUNTS IN WHICH
BALANCES REMAIN.
WHEREAS, the City of Port Arthur submitted an application for and was
successful in receiving funds from the Texas Department of Transportation to
widen 9th Avenue from State Highway 73 to Lake Arthur Drive; and,
WHEREAS, the City's share of the project has been $1,108,034.10 which
is inclusive of the design agreement ($170,000), and the construction and
maintenance agreement ($938,034.19) and these funds have been previously
forwarded to the Texas Department of Transportation; and,
WHEREAS, an increase of $43,380.78 is required in the City's share of
the construction and maintenance agreement to allow additional drainage work
necessitated by the City's 16~ waterline remaining in place due to operational
concerns between Station 93+87 and Station 106+66.04; and,
WHEREAS, a breakdown of the increased cost is attached hereto and
made a part hereof as Exhibit "A~; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR TEXAS:
THAT the $43,380.78 increase is for additional drainage work
necessitated by the City's 16' waterline not being relocated, due to potential
problems in doing so, between Station 93+87 and Station 106+66.04; and,
THAT the City Council of the City of Port Arthur hereby authorizes an
Amendment to the existing Construction and Maintenance Agreement with the
Texas Department of Transportation to increase the City's share of the
Agreement by $43,380.78 to a new total of $981,414.97; and,
THAT funds are available in Account No. 301-1601-591.86-00, CIP 801,
or other accounts in which balances remain, for the City's additional
$43,380.78 cost for the project; and,
THAT a certified copy of this Ordinance shall be forwarded to the Texas
Department of Transportation's' District 20 office; and,
THAT a copy of the caption of this Ordinance be sptiad upon the
Minutes of the City Council.
READ, ADOPTED AND APPROVED THIS day of
A.D., 2002 at a Meeting of the City Council of the City of Port
Arthur, Texas by the following vote: AYES: MAYOR:
Councilmembers .
NOES
P.O. No. 5243
Page #3
ATTEST:
Mayor
City Secretary
APPROVED AS TO FORM:
City Attorney
APPROVED FOR ADMINISTRATION:
Stephen Fitzgibbons
City Manager
Leslie E. McMahen, P.E.
Director of Public Works
VED AS TO AVAILABILITY OF FUNDS
Rebecca Underhill
Finance Director
File c:\word~res\txdot 9~have~nendment
P.O. No. 5243
Exhibi~ "A'
P.O. No. 5243
Exhibit 'A'
. 0
co
Min. W/L
gover
~TYP
Z
m
ROW
ITl
J Texas Department of Transportation
PORT ARTHUR AREA OFFICE
6101 TWIN CITY HIGHWAY
PORT ARTHUR, TEXAS 77642
TELEPHONE NO. (409) 722-8377
TELEFAX NO. (409) 724-2376
February 12, 2002
Control:
Highway:
Limits:
County:
0920r38-126
c'S"(9'~ Ave.)
From Lake Arthur Drive South to SH73
Jefferson
Mr. Leslie McMahen, P.E.
Director of Public Works
City of Port Arthur
P.O. Box 1089
Port Arthur, TX 77641-1089
Dear Mr. McMahen:
Enclosed is the revised cost estimate for the drainage work in front of the Catholic
Church for the above referenced project. The work shall not exceed $43,380.78. The
work will be handled by force account (Item 9 of the Standard Specifications for
Construction of Highways, Streets and Bridges, 1993). The work will consist of man-
hours, material, and equipment. Since ROW is said clear by the City of Port Arthur, we
ask that the City of Port Arthur fund the total cost. Please review and reply. If you need
additional information or have any questions, please call.
Sincerely,
Robert L. Conner, P.E.
Area Engineer
RLC:egp
Enclosures
CC: Filecopywith enclOsures