HomeMy WebLinkAbout(H) FIRE: A/C & HEAT 4TH & WACO CITY OF PORT ARTHUR, TEXAS
MAYOR AND CITY COUNCIL COMMUNICATION
DATE: REFERENCE SUBJECT: Replacement of Old A/C Package Unit and PAGE
02/25/2002 NUMBER Heaters at Central Fire Station. i OF 2
RECOMMENDAT ION:
[ recommend that the City Council of the City of Port Arthur award a bid in the amount of
$11,456 to Bell Air Service of Orange, Texas for three (3) new air conditioning units and two
(2) gas heaters, with one (1) blower unit for the Central Fire Station located at 4th Street and
Waco Avenue. Funds are available in FY 2002 Budget Account 001-1121-522.32-00.
BACKGROUND:
Replacement of the eastern most package air conditioning unit and heater at Central Fire Station
is necessary due to extensive problems with the system. The system selected to be bid was
three (3) 5-ton, 12 SEER condensers and two (2) gas heaters, with one (1) blower unit.
The request for bids was advertised on February 3, 2002 and February 10, 2002. Seven (7) bid
packets were mailed out or picked up. Six (6) bids were received on February 20, 2002 and
were opened thereafter. The bids were as follows:
BIDDER CITY BID ON SPECIFIED ITEMS
Bell Air Service' Orange, Texas $11,456
Associated Mechanical Service Port Arthur Texas $19,507
Craig Heating and A/C Nederland, Texas $21,662
Southeast Service Company Port Arthur, Texas $22,989
D & J A~C Beaumont, Texas $25,954
Toromont Process System Beaumont, Texas $26,000
The Public Works staff and the Purchasing Manager have examined the bids and have
determined that the bid from Bell Air Service for the three (3) 5-ton, 12 SEER air conditioning
units and two (2) gas heaters with one (1) blower unit is the best value for the City and
recommend that the award of the bid be made to Bell Air Service on that basis. Bell confirmed
that they stand by their bid.
No Port Arthur vendor was within 3% of Bell Air Service for the work.
BUDGET/FISCAL EFFECT:
Funds are budgeted in the amount of $44,000 in the FY 2002 Budget Account No 001-1121-
522.32-00 and there is an unencumbered balance of approximately $35,000. The bid is
considered to be well within an expected range for work of this type
PREPARED BY: LEM/pb DISPOSITION BY COUNCIL PROCESSED BY
o APPROVED o OThER(DESCRIBE)
APPROVED BY ~ City Secretary
CITY MANAGER~'Gn/~(~ DATE:
DATE:
02/25/2002
CITY OF PORT ARTHUR, TEXAS
MAYOR AND CITY COUNCIL COI~qUNICATION
REFERENCE
NUMBER
SUBJECT: Replacement of Old A/C Package Unit and
Heaters at Central Fire Station.
PAGE
2 OF
2
STAFF/EMPLOYEE EFFECT:
None, since the work would be done by the contractor to whom the bid is awarded.
.SUMMARY:
I recommend that the City Council of the City of Port Arthur award the bid in the amount of
$11,456 to Bell Air Service of Orange, Texas for three (3) new air conditioning units and two
(2) gas heaters, with one (1) blower unit for the Central Fire Station located at 4Ih Street and
Waco Avenue. Funds are available in FY 2002 Budget Account 001-1121-522.32-00.
Electrical Superintendent
Rebecca Underhill
Director of Finance
Leslie E. McMahen, P.E.
Director of Public Works
Steve~u~an
Acting Fire Chief
'REPARED BY: LEM/pb
DISPOSITION BY COUNCIL
u APPROVED D OTHER(DESCRIBE)
PROCESSED BY
City Secretary
DATE:
CITY OF PORT ARTHUR, TEXAS
PUBLIC WORKS DEPARTMENT
MEMORANDUM:
TO: Steve Fitzgibbons, City Manager
FROM: Leslie E. McMahen, P.E., Director of Public Works
DATE: February 27, 2002
SUB3ECT: Central Fire Station A/C Bid
AEer reviewing the bids received for replacement of the air conditioning and heating
systems at the Central Fire Station building, it was apparent that the Iow bidder, Bell
Air Service, was significantly lower (41%) than the next Iow bidder.
As we always do when there seems to be no logical explanation for a Iow bid that is
not in line with the other bids received, ! contacted Bell Air Service to see if there
might be a problem with their bid amount, and if not would they stand behind the
bid. The owner was not in on the day ! called but ! left a message with the office
person I spoke to.
Two days later the owner of Bell Air Service, Louis Williford, called me to say he had
been made aware of the inquiry and wanted to let me know that he stood behind
his bid and did not wish to ret~ct it.
It should be noted that Bell Air Service was also the Iow bidder at $13,908 on the
Rose Hill air conditioning work in late 2000, and was 21% lower than the next Iow
bidder. The work was performed to our specifications.
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