HomeMy WebLinkAbout(L) UTILITY: HANDHELD RADIOS City of Port Arthur, Texas
Mayor and City Council Communication
DATE
2-27-02
REFERENCE
RDIOCC02.DOC
SUBJECT
Award of Bid for Portable Hand-held Radios for the
Utility Operations Department, Water Administration
Division
PAGE
1 of 2
RECOMMENDATION
We recommend the City Council award the bid for twelve (12) Portable Hand-held Radio systems to
Kay Electronics Inc., of Port Arthur, in the amount of $6,796.80. *
BACKGROUND
These radios are for field use by water meter service personnel. Currently, when away from their
vehicle, these employees are unavailable for contact, either to receive assignments and/or repot[
problems. This bid includes 12 complete systems: the radio (programmed for our use)i antenna, and
rapid charger. Although seven bid packets were sent out, only one bid was received on February 26,
2002.
Bidder
Kay Electronics Inc.
Port Arthur, TX
Manufacturer
Amount Bid
Motorola $6,796.80
The bid from Kay Electronics Inc. meets the HGAC pricing for this same equipment (also provided
through Kay), but does not include the 3% HGAC fee. This bid meets the requirements of the
advertised specifications, and is therefore recommended for award.
BUDGET/FISCAL EFFECT
Funds for this equipment are appropriated in the current operating budget account no. 410-1251-
532.92 at $8,500.00, leaving a positive balance of $1,703.20.
continued ....
PREPARED BY:
DS:KE
APPROVED BY:
City Manage~/~
DISPOSITION BY COUNCIL:
[]APPROVE
~OTHER (DESCRIBE)
PROCESSED
BY
CiTY
SECRETARY
DATE
City of Port Arthur, Texas
Mayor and City Council Communication
DATE
2-27-02
REFERENCE
RDIOCC02,DOC
SUBJECT
Award of Bid for Portable Hand-held Radios for the
Utility Operations Department, Water Administration
Division
PAGE
2of2
STAFFING/EMPLOYEE EFFECT
City staff will operate this equipment.
SUMMARY
The bid from Kay Electronics Inc. is the lowest and best bid for this equipment, meets the
requirements of the advertised specifications, and is therefore recommended for approval in the
total amount of $6,796.80.
Director of Utility Operations
Rebecca Underhill
Director of Finance
xc: Kelly Eldridge
410 Water & Sewer Fund
1251 Water Administration
532 Public Works/Water and Sewer
92 Capital Equipment
PREPARED BY:
DS:KE
APPROVED BY:
City Manager
DISPOSITION BY COUNCIL:
BAPPROVE
~OTHER (DESCRIBE)
PROCESSED
BY
CITY
SECRETARY
DATE