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Home My WebLink AboutPR 11683: GRANT AMENDMENTINTEROFFICE MEMORANDUM TO: FROM: SUBJECT: DATE: STEVE FITZGIBBONS, CITY MANAGER DALE L. WATSON, DIRECTORJOF PLANNING ~{~ P.R. NO. 11683 - GRANT AMENDMENT CIXANSIT) 02/27/02 RECOMMENDATION: I recommend that Proposed Resolution No. 11683 be approved. This Resolution would authorize the City Manager to sign an amendment to our existing grant agreement with the Texas Department of Transportation for funding for transit operations. BACKGROUND: The Texas Department of Transportation had previously approved a grant in the amount of $225,000 for operating assistance for the Port Arthur Transit System. This amount was approved pending a final determination of the amount of funding that would be available to the City over the Biennium for transit funding. This final allocation was determined to be $776,487. I am recommending an allocation of $465,900 for the first year and $310,587 for the second. Any funds remaining at the end of the first year may be rolled over into next years agreement containing the $310,587. BUDGETARY/FISCAL EFFECT: Provides additional assistance for operation of the transit system. STAFFING/EMPLOYEE EFFECT: None SUMMARY: I recommend approval of Proposed Resolution No. 11683 authorizing the City Manager to execute a amendment to a grant agreement with TXDOT providing additional funds to Port Arthur Transit for operating assistance. P.R. No. 11683 02/25/02 DLW RESOLUTION NO. A RESOLUTION AUTHORIZING EXECUTION OF AMENDMENT NO. 1 TO GRANT AGREEMENT NO. URB-0202 (20) WITH THE TEXAS DEPARTMENT OF TRANSPORTATION FOR TRANSIT OPERATING FUNDS WHEREAS, the City of Port Arthur is eligible as a 49 U.S.C. 5307 provider for state f'mancial assistance to be used to provide transportation services; and, WHEREAS, the City of Port Arthur has an existing grant agreement with the Texas Department of Transportation for $225,000 in operating funds; and, WHEREAS, the Texas Department of Transportation has approved our request to amend our agreement to increase the maximum reimbursable amount to $465,900; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT the City Manager is hereby authorized to execute Amendment No. 1 to Grant Agreement No. URB-0202 (20) between the State of Texas, acting by and through the Texas Department of Transportation and the City of Port Arthur for £mancial assistance, a copy of said amendment being attached hereto as Exhibit "A". THAT a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED this __ day of March, A.D., 2002~ at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: MAYOR COUNCILMEMBERS: P.R. 11683 02/25/02 Page 2 of 2 NOES: ATTEST: Mayor City Secretary APPROVED AS TO FORM: City Attorney APPROVED FOR ADMINISTRATION: City Manager Director of Planning _~ROVED AS TO AVAILABILITY OF FUNDS: Director of Finance Subreceipent:: City of Port Arthur State Project No: 51220F1020 PTN Grant Agreement No.: URB 0202 (20) EXH1BIT "A' P.R. 11683 STATE/LOCAL PUBLIC TRANSPORTATION GRANT AGREEMENT AMENDMENT #1 THIS AMENDMENT IS MADE BY AND BETWEEN the State of Texas, acting through the Texas Department of Transportation, hereinafter called the "State", and the City of P.ort Arthur, hereinafter called the "Subreceipent". WITNESSETH WHEREAS, the State and the Subrecipient executed a contract on September 10, 2001 to effectuate their agreement to provide for the expenditure of funds pursuant to the provisions of 49 U.S.C., § 5307, for a transportation project in an urbanized area of the state; and, WHEREAS, it has become necessary to amend that grant agreement; NOW THEREFORE, in consideration of the premises and of the mutual covenants and agreements of the parties hereto, the State and the Subrecipient do agree as follows: AGREEMENT Article '1. Description of Amended Items: Article 3A, page 2, sentence 1 is revised to read "The maximum amount payable under this agreement without modification is $ 465,900. Exhibit A attached hereto is the revised project budget and shall replace the budget included with the above-mentioned Grant. All other provisions of the original grant agreement are unchanged and remain in full force and effect. Article 2. Signatory Warranty The signatories to this amendment warrant that each has the authority to enter into this agreement on behalf of the organization they represent. IN WITNESS WHEREOF, THE STATE AND THE SUBREClPIENT have executed duplicate counterparts to effectuate this agreement. SUBRECIPIENT Name of Subrecipient By: Signature Printed Name Title Date THE STATE OF TEXAS Executed for the Executive Director and approved for the Texas Transportation Commission for the purpose and effect of activating and/or carrying out the orders, established policies or work programs heretofore approved and authorized by the Texas Transportation Commission. By:. Name Printed Name Title Date Page 1 of 1 State Urbanized Public Transportation Grant Agreement Attachment ,4 - Amendment gl Approved Project Budget Revtfion Effective Date: September 10, 2001 Project Completion Date: August 31, 2002 Subrecipient: City of Port Arthur State Contract Number: 51220F1020 State Project Number: URB 0202 (20) Apportionment Year: FFY2002 Category ALI Code Description No Budgeted Items Planning Operating Scholarship $0.00 $0.00 $0.00 $0.00 $000 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $000 Category Total $0.00 $0.00 $000 4112.01 General Development/Comprehen}ive Planning $0.00 $0.00 $0.00 30.0900 Operating Assitance $225,000.00 $225,000.00 $0.00 4117.00 Other Activities $0.00 $0.00 $0.00 Project Totals $225,000.00 $225,000.00 $0.00 Budget Revision Capital Planning 41.12.01 No Budgeted Items Category Total General Development/Comprehensive Planning $0.00 $0.00 $0.00 $0.00 SO.tX) $000 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $000 $0.00 $0.00 $0.00 $0.00 $0.00 $240,90000 $240,90000 $0.00 $0.00 $0.00 $0.00 Operating Scholarship I 3009.00 Operating Assitance 4117.00 Other Activities Project Totals Capital No Budgeted Items $240,900.00 $240,900.00 $0.00 Catego~ Total Revised Project Budget $000 $0.00 $0.00 $0.00 $0.00 $000 $0.00 $0.00 $0.00 $0.00 $0 00 $000 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $465,900.00 $465,90000 $0.00 $000 $0.00 $000 Planning Operating Scholarship 41 1201 General Development/Comprehensive Planning 30 0900 Operating Assitance 41 1700 Other Activities Project Totals $465,900.00 $465,900.00 S0.00 Maximum Reimburseable Amount: $465,900.00 Page 1 of I MEMORANDUM TO: FROM: SUBJECT: Mr. Dale Watson, Director of Planning City of Port Arthur L. Lynn Babin, PTC FY2002 Small Urban grant agreement - amendment #1 February 15, 2002 Per our email 'conversations', attached is amendment #1 to the City of Port Arthur's FY2002 grant agreement with TxDOT. Please have the proper party sign both originals and return them to me. I will then complete the execution process and return an original for your records. If I can be of further assistance, do not hesitate to contact me at 409-898-5785.