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HomeMy WebLinkAboutMARCH 5, 2002OSCAR G. ORTIZ, MAYOR FELIX A. BARKER, MAYOR PRO-TEM COUNCIL MEMBERS: CRAIG HANNAH THOMAS J. HENDERSON TOM GiLLAM, REV. RONNIE LINDEN BOB BOWERS ROSE MITCHELL CHAISSON ROBERT E. ALLEN Ci~ of Texas STEPHEN FITZGIBBONS CITY MANAGER JAN STRODER ACTING CITY SECRETARY MARK T. SOKOLOW CITY AT[ORNEY AGENDA City Council Regular Meeting March 5, 2002 8:30 A.M. P.O. BOX 1089 . PORT ARTHUR, TEXAS 77641-1089 · 409/983-8115 · FAX 409/983-8291 CITY COUNCIL MEETING City Hall Council Chamber City Of Port Arthur March 5, 2002 8:30AM II. III. ROLL CALL, INVOCATION & PLEDGE Mayor Ortiz Mayor Pro Tem Barker Councilmember Hannah Councilmember Henderson Councilmember Gillam III Councilmember Linden Councilmember Bowers Councilmember Chaisson Councilmember Allen City Manager Fitzgibbons Acting City Secretary Stroder City Attorney Sokolow PROCLAMATIONS & MINUTES Minutes- Regular Meeting Held February 19, 2002 PETITIONS & COMMUNICATIONS A. Presentation Of 2001 Clarence E. Ridley Awards (P. R. No. 11681) B. Speakers Alfred Dominic Regarding Discrimination Concerns C. Correspondence None IV. PUBLIC HEARINGS - 9:00AM None AGENDA CONSENT MARCH 5, 2002 VI. UNFINISHED BUSINESS The Following Items Of Business Were Held From Previous Meetings At Which No Action Was Taken On These Items: (1) P. R. No. 11661 - A Resolution Authorizing The City Manager To Execute An Agreement With National Reimbursement Services, Inc., To Provide A Billing Service For Fire Department Emergency Response Costs. (2) P. R. No. 11667 - A Resolution Approving Permit #160 For Drilling Of An Oil And Gas Well By Samedan Oil Corporation. (3) P. R. No. 11676 - A Resolution Pertaining To The Cornerstone Recommendations As To The Organization Structure Of The Port Arthur Economic Development Corporation. (Requested By Mayor Ortiz) CONSENTAGENDA NOTICE TO THE PUBLIC: The Following Items Are Of A Routine Or Administrative Nature. The Council Has Been Furnished With Background And Support Material On Each Item, And/Or It Has Been Discussed At A Previous Meeting. All Items Will Be Acted Upon By One Vote Without Being Discussed Separately Unless Requested By A Council Member Or A Citizen, In Which Event The Item Or Items-Will Immediately Be Withdrawn For Individual Consideration In Its Normal Sequence After The Items Not Requiring Separate Discussion Have Been Acted Upon. Consideration And Approval To Renew The Bid Award For Long Distance Telephone Service For The City Of Port Arthur Operations To Ionex Telecommunications, Inc., Of Beaumont, Texas For One Year (Renewable For Four Additional One-Year Terms) At A Rate Of $0.055 Per Minute. Consideration And Approval To Award The Second Year Of The Existing Contract Awarded For Liquid Sodium Bisulfite To Mid-Co Water Treatment Inc., Of Bay City, Texas At A Unit Price Of $0.81/Gal (In 1,500 Gallon Bulk Loads) And $0.71/Gal (In 3,000 Gallon Bulk Loads) For The Utility Operations Department 0Nastewater Treatment Division). AGENDA CONSENT MARCH 5, 2002 VI. CONSENTAGENDA(CONTINUED) Consideration And Approval For The Purchase Of One Copier From Better Business Machines, Beaumont, Texas In The Amount Of $7,247 For The City Manager's Office. Consideration And Approval To Reject All Bids Received For Small Tools And Loose Equipment For The New 1500 GPM Pumper For The Fire Department. Consideration And Approval To Reject Ail Sids Received For A Battalion Chief Training Officer Vehicle For The Fire Department. Consideration And Approval Of Awarding A Bid For The Purchase Of Eight Treadmills To Fitness Direct Of San Diego, California In The Amount Of $6,560 For The Fire Department's Cardiovascular Improvement Program. Consideratiorr And Approval Of Awarding A Bid For The Purchase Of Two New Air Conditioning Units With Electric Heat And Electrical Service Upgrade To Craig Heating And NC Company Of Nederland, Texas In The Amount Of $5,498 For The For~ner B&B Electronics Building (649 Stadium Road). Consideration And Approval Of Awarding A Bid For The Purchase Of Three New Air Conditioning Units And Two Gas Heaters With One Blower Unit To Bell Air Service Of Orange, Texas In The Amount Of $11,456 For The Central Fire Station (4th Street And Waco Avenue). Consideration And Approval Of Awarding A Bid For The Purchase Of One 12/14 Cubic Yard Dump Truck To Bayou City Ford/Sterling In The Amount Of $78,397.53 For The Public Works Department (Street Division). Consideration And Approval Of Awarding A Bid For Leachate Hauling From The City's Landfill To American Waste Services, Ltd. Of Port Arthur, Texas For The Unit Price Of $55.00 Per Hour With A Two Hour Minimum Charge. CONSENT AGENDA MARCH 5, 2002 VI. CONSENT AGENDA (CONTINUED) Consideration And Approval Of Awarding A Bid For The Purchase Of One Motor Grader To ROMCO Equipment Company Of Houston, Texas In The Amount Of $116,302 For The Public Works Department (Street Division). Consideration And Approval Of Awarding A Bid For The Purchase Of Twelve Portable Handheld Radio Systems To Kay Electronics, Inc., In The Amount Of $6,796.80 For The Utility Operations Department (Water Administration Division). Consideration And Approval Of Payment To Aquila Golf, Inc., In The Amount Of $20,760 For Irrigation Controller And Electrical Service At Babe Zaharias Golf Course. Approval Of Expense Accounts: (1) Councilmember Thomas J. Henderson: Use Of Personal Auto On City Business January, 2002 - February, 2002 $160.60 (2) Former City Secretary Carolyn Dixon: Attend Election Law Seminar Austin, Texas January 30, 2002 - February 1, 2002 $691.70 (3) Acting City Secretary Jan Stroder: Attend Election Law Seminar Austin, Texas January 30, 2002 -. February 1, 2002 $738.70 (4) City Attorney Mark Sokolow: Attend Land Use Seminar Austin, Texas February 6-8, 2002 $906.38 Use Of Personal Auto On City Business And Lunch February 11,2002 $ 9.17 AGENDA CONSENT MARCH 5, 2002 VI. CONSENTAGENDA(CONTINUED) Resolutions - Consent (1) P. R. No. 11649 -A Resolution Approving A Plan For Use Of The "Loan Star Libraries" Direct Aid Grant From The Texas State Library To Port Arthur Public Library. (2) P. R. No. 11680 - A Resolution Awarding A Contract To The Lowest Responsible Bidder And Authorizing Execution Of The Contract For Janitorial Services For The .Port Arthur Police Department And Municipal Court Building To Sandra's Enterprises, Inc., DBA Professional Maid Service In The Amount Of $24,600. Charged To Account Number 001-1101-521.32-00. (3) P. R. No. 11681 - A Resolution Recognizing The Public Service Personnel Winners Of The Clarence E. Ridley Award For 2001. (4) P. R. No. 11682 - A Resolution Awarding A Contract For The Purchase Of Ballistic Body Armor (Bulletproof Vests) To Texas Code Blue LLC Of Beaumont, Texas. The Price Per Unit Is $427.58 With A Projected Purchase Of 14 Units Per Year For A Projected Yearly Total Of $5,986.12 Charged To Account Number 001-1101- 521.26-00. (5) P. R. No. 11683 A Resolution Authorizing Execution Of Amendment No. 1 To Grant Agreement No. URB-0202 (20) With The Texas Department Of Transportation For Transit Operating Funds. (6) P. R. No. 11685 - A Resolution Authorizing Revisions To The City's Housing Assistance Programs Guidelines. 5 AGENDA CONSENT MARCH 5, 2002 VI. CONSENT AGENDA (CONTINUED) (7) (8) P. R. No. 11686 - A Resolution Approving The Award Of Contracts With Harold Collins, D.B.A. Collins Quality Construction And Thomas Sheppard, D.B.A. Kitchens & Baths Unlimited For Housing Rehabilitation Activities. P. R. No. 11687 - A Resolution Authorizing The Execution Of A Contract In The Amount Of $70,000 Between Savannah Housing Corporation And The City Of Port Arthur. (9) P. R. No. 11690 - A Resolution Establishing A Covenant Of Patience And Understanding For The Year 2002. (Requested By Councilmember Bowers) (10) P. R. No. 11693 - A Resolution Authorizing The City Manager To Do All Things Necessary To Execute Settlement Of The Property Damage Subrogation Claim In The Amount Of $6,233.01 Made Against Monica Taylor And U. S. Agencies Casualty Insurance Company, Inc. AGENDA NON-CONSENT MARCH 5, 2002 VII. ITEMS REQUIRING INDIVIDUAL ACTION A. Resolutions (1) P. R. No. 11691 - A Resolution Authorizing A $300,000 Loan To The Pleasure Island Commission To Fund The Golf Course Clubhouse. Account Number 301-1601-591.89-00, CIP 205 (2) P. R. No. 11692 - A Resolution Confirming The Appointment Of The Fire Chief Of The City Of Port Arthur. B. Ordinances (1) P. O. No. 5242 - An Ordinance Providing For The Conduct Of The May 4, 2002 General Election For The Purpose Of Electing Councilmembers From Districts 1, 2, 3, 4 And Positions 7 And 8 In The City Of Port Arthur, Texas; And Providing For A Joint Election With The Port Arthur Independent School District, The Sabine Pass Independent School District And The Sabine Pass Port Authority In Accordance With Chapter 271 Of The Texas Election Code And Providing For Publication Of The Election Notice. (2) P. O. No. 5244 - An Ordinance Authorizing The Issuance Of $17,000,000 City Of Port Arthur, Texas Combination Tax And Revenue Certificates Of Obligation, Series 2002B. (3) P. O. No. 5245 - An Ordinance Authorizing The Issuance Of $5,000,000 City Of Port Arthur, Texas Combination Tax And Revenue Certificate. s Of Obligation, Series 2002C. (4) P. O. No. 5246 - An Ordinance Designating And Establishing Election Precincts For The City Of Port Arthur. (5) P. O. No. 5247 - An Appropriation Ordinance Amending The Budget For The Fiscal Year Beginning October 1, 2001 And Ending September 30, 2002. (6) P. O. No. 5248 - An Ordinance Approving And Adopting The Written Legal Descriptions For The Revised Council Member Districts. AGENDA NON-CONSENT MARCH 5, 2O02 VII. ITEMS REQUIRING INDIVIDUAL ACTION (CONTINUED) C. *Reports And Recommendations (1) Report By Goldstar And Metro Care On Provision Of Ambulance Service Fees (Requested By Councilmember Linden) (2) Monthly Financial And Investment Report For January, 2002 (3) Report On Solid Waste Record Keeping And Billing Procedures And Commercial Container Routes Survey (4) Report On 2002 CDBG Requests *The City Council Can Act On Any Of The Above Reports And Recommendations As To Accept The Report/Recommendation Or To Request Additional Information And Records. VIII. REPORTS OF BOARDS & COMMITTEES None AGENDA NON-CONSENT MARCH 5, 2002 IX. Xo XI. *CLOSED MEETING (EXECUTIVE SESSION) In Order To Comply With The Requirements Of Section 551.101 Of Chapter 551 (Open Meetings Law) Of The Texas Government Code [Formerly Article 6252-17, Section 2(a)], Prior To Going into Closed Meeting The Presiding Officer Of The City Should Make The Following Public Announcement: "A Closed Meeting Or Executive Session Will Now Be Held Pursuant To The Following Sections Of Chapter 551 Texas Government Code": Section 551.071 - Litigation And/Or Legal Advice Section 551.072 - Land Section 551.073 - Negotiated Contracts For Prospective Gifts To The City Section 5§1.074 - Personnel Section 551.076 - Security Personnel Or Devices Section 551.087 - Deliberations Regarding Economic Development Incentives Closed Meeting: Section 551.072 Government Code - To Discuss The Value Of Land On The West Side *The Items In Executive Session May Be Discussed And Acted On In Open Session FUTURE AGENDA ITEMS OR REQUESTED REPORTS Items For Future Agenda Consideration Or Reports From Staff May Be Requested But No Discussion Of Any Item Or Request Shall Take Place. ADJOURNMENT OF MEETING RULES OF DECORUM - PERSONS ADDRESSING COUNCIL & AUDIENCE MEMBERS RECOGNITION BY PRESIDING OFFICER. NO PERSON SHALL ADDRESS THE COUNCIL WITHOUT FIRSTBEING RECOGNIZED BY THE PRESIDING OFF~CER. SPEAKING PROCEDURE; LIMITATION ON DISCUSSION AND QUEStIONiNG. EACH PERSON ADDRESSING THE COUNCIL SHALL StEP UP TO THE MICROPHONE PROVIDED FOR THE USE OF THE PUBLIC AND GIVE HIS NAME AND ADDRESS IN AN AUDIBLE TONE OF VOICE fOr THE RECORDS, STATE THAT SUBJECT HE WISHES TO DISCUSS, STATE WHOM HE IS REPRESENTING IF HE REPRESENTS AN ORGANIZATION or OTHER PERSON, AND UNLESS FURTHER TIME IS GRANTED BY MAJORITY VOTE Of THE COUNCil. SHALL LIMIT HIS REMARKS tO FIVE (5) MINUTES. ALL REMARKS SHALL BE ADDRESSED TO THE COUNCIL AS A WHOLE AND NOT TO ANY MEMBER THEREOF. NO PERSON OTHER THAN MEMBERS OF THE COUNCIL AND THE PERSON HAVING THE FLOOR SHALL BE PERMITTED TO ENTER INTO ANY DISCUSSION, WHETHER DIRECTLY OR THROUGH A MEMBERS OF THE COUNCIL~ WITHOUT THE PERMISSION OF THE PRESIDING OFFICER. IMPROPER REFERENCES, DISORDERLY CONDUCT BY PERSON ADDRESSING THE COUNCIL: ANY PERSON MAKING, EXPRESSLY OR IMPIEDLY, PERSONAL, IMPERTINENT, SLANDEROUS, DEROGATORY, DISCOURTEOUS, SNIDE, or PROFANE REMARKS OR WHO WILLFULLY UttERS LOUD, THREATENING OR ABUSIVE LANGUAGE, OR ENGAGES, ~N ANY DISORDERLY CONDUCT WHICH WOULD IMPEDE, DISRUPT, OR DISTURB THE ORDERLY CONDUCT THE ORDER BY THE PRESIDING OFFICER, AND IF SUCH CONDUCT CONTINUES, MAY, AT the DISCRETION OF THE PRESIDING OFFICER, BE ORDERED BARRED FROM FURTHER.AUDIENCE BEFORE THE COUNCIL DURING THAT MEETING. ADDRESSES AFTER MOTION MADE OR PUBLIC HEARING CLOSEI}. AFTER A MOTION HAS BEEN MADE OR A PUBLIC HEARING HAS BEEN CLOSED, NO MEMBER Of THE PUBLIC SHALL ADDRESS THE COUNCIL FROM THE AUDIENCE ON THE MATTER UNDER CONSiDERATiON WITHOUT FIRST SECURING PERMISSION TO DO SO BY MAJORITY VOTE OF THE CITY COUNCIL. CAMPAIGN SPEECHES PROHIBITEB. NO PERSONS WILL BE ALLOWED TO ADDRESS THE CItY COUNCIL BY MAKING CAMPAIGN SPEECHES FOR OR AGAINST ANY CANDIDATE WHO HAS ANNOUNCED OR DOES ANNOUNCE HIS INTENTION TO RUN, OR ISSUE ALREADY ORDERED ON A ~ALLOT FOR ELECTION. [}ISORDERLY CONDUCT. NO PERSON IN THE AUDIENCE SHALL ENGAGE IN DISORDERLY CONDUCT SUCH AS HAND CLAPPING, STAMPING OF FEEt, WHISTLING, USING PROFANE LANGUAGE, YELLING, AND SIMILAR DEMONSTRATIONS, WHICH CONDUCT DISTURBS THE PEACE AND GOOD ORDER OF THE MEETING. LIMITATIONS ON USE OF SUPPLEMENTAL LIGHTING. LIMITATIONS ON USE OF SUPPLEMENTAL L~GHTING FOR TELEVISION AND MOTION PICTURE CAMERAS TO CREATE THE LEAST AMOUNT OF INTERFERENCE WITH OR DISTURBANCE OF COUNCIL PROCEEDINGS AND/OR DISCOMFORT TO THE PUBLIC. PERSONS HAVING COMPLAINTS, ALLEGATIONS, OR CHARGES AGAINST INDIVIDUAL CITY EMPLOYEES. NO PERSON SHALL MAKE ANY COMPLAINT, SPECIFIC ALLEGATION, OR CHARGE AGAINST AN INDIVIDUAL CITY EMPLOYEE BY NAME IN A PUBLIC MEETING UNLESS HE FIRST SHOW THAT HE HAS PURSUED APPROPRIATE ADMINISTRATIVE CHANNEL. RU. iES OF PROCEDURE THE CITY SECRETARY SHALL MAKE PUBLIC, IN ACCORDANCE WITH THE TEXAS OPeN MEETINGS LAW, AND AGENDA CONTAINING ALL BUSINESS TO BE DISCUSSED AT A MEETING OF THE CITY COUNCIL. PERSONS REQUESTING TO BE HEARD ON AGENDA ITEMS (1) RESIDENTS. ANY RESIDENT WHO WISHES TO ADDRESS THE COUNCIL ON ANY MATTER MAY DO SO BY NOTIFYING THE CITY SECRETARY IN ACCORDANCE WITH THE TEXAS OPEN MEETINGS LAW. (2) NONRESIDENTS. ANY NONRESIDENT WISHING TO ADDRESS THE COUNCIL SHALL NOTIFY THE CITY SECRETARY AND SPECIFY HIS INTEREST IN THE MATTER BEING CONSIDERED. THE CItY SECRETARY SHALL PRESENT SUCH REQUEST TO THE PRESIDING OFFICER FOR APPROVAL BEFORE PLACING THE NAME ON THE AGENDA. SPECIFIC AGENDA ITEMS. AFTER A MOTtONI SECOND AND DISCUSSION BY THE CItY COUNCIL ON ANY SPECIFIC AGENDA ITEM, AND BEFORE A VOTe IS TAKEN. THE PRESIDING OFFICER SHALL RECOGNIZE ANY PERSON IN THE AUDIENCE WISHING TO ADE)RESS THE COUNCil ON SUCH ITEM. WHO SHALL BE PERMITTED TO ADDRESS THE COUNCIL THEREON FOR A PERIOD OF THREE (3) MINUTES. "SPECIFIC AGENDA ITEMS" ARE DEFINED AS ANY ITEM SPECIFIED on THE NOTICE OF MEETING POSTED FOR PURPOSES Of THE TEXAS OPEN MEETINGS LAW AND WHICH BECOMES THE SUBJECT OF A MOTION BEFORE THE COUNCIL.