HomeMy WebLinkAboutPR 19156: CHANGE ORDER NO. 1, CONTRACT WITH L & L GENERAL CONTRACTORS AND GLO CHANGE ORDER NO. 1 Energy
City of cry P.R. No. 19156
9/21/15 jt
ort r•thur
-
Texas
INTEROFFICE MEMORANDUM
UTILITY OPERATIONS DEPARTMENT-ADMINISTRATION
Date: September 21, 2015
To: Brian McDougal, City Manager
From: Jimmie Johnson, Ph.D., Director of Utility Operations
RE: Proposed Resolution No. 19156
Nature of the Request:
That City Council approve Proposed Resolution No. 19156 acknowledging the acceptance of
the Engineer's Certificate of Substantial Completion, and Change Order Number One (1), for
the Port Acres WWTP Centrifuge Improvements with L&L General Contractors, of Beaumont,
Texas. This is a Hurricane Recovery Grant administered by the Texas General Land Office
which has funded this project. This project was to install and furnish a new Centrifuge at the
Port Acres WWTP along with equipment, electrical, and foundation. This will give us a
second centrifuge at this facility for the dewatering of sludge and will improve our ability to
manage the excess amounts.
Staff Analysis, Considerations:
Staff will operate centrifuge to control buildup of sludge at the Port Acres WWTP.
Recommendation:
I recommend that the City Council approve Proposed Resolution No. 19156 acknowledging
the acceptance of the Engineer's Certificate of Substantial Completion, and Change Order
Number one (1). For the Port Acres WWTP Centrifuge Improvements with L&L General
Contractors, of Beaumont, Texas.
Budget Considerations:
This project will be funded through the GLO Project No. I21 WWI, 144-1201-532.59-00.
P. R. No. 19156
09/21/15jt
RESOLUTION NO.
A RESOLUTION ACCEPTING THE ENGINEER'S
CERTIFICATE OF SUBSTANTIAL COMPLETION, AND
AUTHORIZING CHANGE ORDER NO. 1 TO THE
CONTRACT WITH L & L GENERAL CONTRACTORS
AND GLO CHANGE ORDER NO. 1, INCREASING THE
CONTRACT AMOUNT BY $2,000.00 FOR ADDITIONAL
WORK TO COMPLETE THE PORT ACRES WWTP
CENTRIFUGE IMPROVEMENTS, PROJECT NO.
121WWI, 144-1201-532.59-00.
WHEREAS, per Resolution No. 14-309, the City entered into a contract for the
installation of the Port Acres WWTP Centrifuge Improvements Project with L&L General
Contractors for the contract amount of$534,000.00; and,
WHEREAS, during the course of the work, Arceneaux Wilson & Cole determined that
additional work to relocate a sludge line was needed in order to continue construction; and,
WHEREAS, the engineer recommends proposed Change Order No. 1 with L&L
General Contractors and GLO Change Order No. 1, in the amount of $2000.00 attached as
Exhibit"A", to accomplish this work; and,
WHEREAS, the Engineer's Certificate of Substantial Completion date of May 29, 2015
applies to all work under the contract documents or to the following specified parts thereof,
between the City of Port Arthur and L&L General Contractors; and,
WHEREAS, on May 29, 2015 the work which this certificate applies has been inspected
by Arceneaux Wilson & Cole, the Utility Operations Department and L&L General Contractors,
and is hereby declared to be substantially complete in accordance with the Contract Documents
(attached as Exhibit"B").
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
P. R. No. 19156
09/21/15jt
Page 2
THAT, the City Council hereby accepts the Engineer's Certificate of Substantial
Completion for Port Acres WWTP Centrifuge Improvements Project with L&L General
Contractors, in the total amount of $536,000.00, a contract term of 280 days, with a contract
completion date of July 19, 2015; and,
THAT, Arceneaux Wilson & Cole Consulting Engineers, and L&L General Contractors
will submit a Certificate of Completion, Contractors Certificate of Release and final payment for
the contract after the punch list has been completed for City Council approval; and,
THAT, the Acceptance by the CONTRACTOR of final payment shall be and shall
operate as a release to the OWNER of all claims and all liability to the CONTRACTOR for all
things done or furnished in connection with this work and for every act and neglect of the
OWNER and others relating to or arising out of this work. No payment, however, final or
otherwise, shall operate to release the CONTRACTOR or his Sureties from any obligations
under this Contract or the Performance and Payment Bonds; and,
THAT, the City Manager is authorized to execute Change Order No. 1 between the City
of Port Arthur and L & L General Contractors, and Change Order No. 1 with the GLO for the
Port Acres WWTP Centrifuge Improvements, in substantially the same form as attached hereto
as Exhibit"A"; and,
THAT, a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ, ADOPTED AND APPROVED THIS day of , 2015
at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following
vote:
P. R. No. 19156
09/21/15jt
Page 3
AYES: Mayor ;
Councilmembers:
NOES:
Deloris Prince
Mayor
ATTEST: APPROVED FOR ADMINISTRATION:
Sherri Bellard Brian McDougal
City Secretary City Manager
Dr. Jimmie Johnson, PhD
APPROVED AS TO THE AVAILABILITY Director of Utility Operations
OF FUNDS:
I
/' �/ p /
/ 2 01 �C, f �j �k eAtepie d Iv (-1441^r✓
Jerry Dale Clifton Williams, CPPB
Interim Director of Finance Acting Purchasing Manager
GLO Project No. I21 WWI, 144-1201-532.59-00
APPROVED AS TO FORM:
\,1 ' / -(
City Attorn�
P. R. No. 19156
09/21/15jt
Exhibit "A"
(AWC & GLO Change Order No.1)
947`
AWSArceneaux Wilson & Cole LLC
Consulting Engineers
2901 Turtle Creek Drive, Suite#320 Port Arthur, TX 77642
Phone:409-724-7888 Fax:409-724-1447
www.awceng.com
LETTER OF TRANSMITTAL
DATE: September 9,2015 PROJECT NO.: CPA-710
TO: City of Port Arthur ATTENTION: Dr.Jimmie Johnson
444 4th Street
Port Arthur,Tx 77642 RE: Port Acres WWTP Centrifuge
Improvements
WE ARE SENDING Y'OU / Attached Under Separate Cover Via:hand delivered The following items:
n Memo I ( Monthly Invoice n Plans ( I Construction Documents
Letter n Change Order No. t Form " Other
COPIES DATE DESCRIPTION
9-8-15 Engineer's Certificate of Substantial Completion
9-8-15 AWC Change Order#1
4 9-8-15 GLO Change Order#1
THESE ARE TRANSMITTED as checked below:
rFor approval n Approved as submitted Resubmit copies for approval
For your use n Approved as noted Submit copies for distribution
As requested I I Returned for corrections ❑Submit corrected prints
II For review and comment ILI Execute and return original t L C iE! I E
RECEIVED BY:
i h L
COMMENTS:
UTILITY ITY OPFRAT!O113
t amity.-City Han
Melanie Theriot
COPY TO: SIGNED:
Arceneaua Wilson & Cole---AWC Er. nr rirr
Sir. yrw
Planning
CHANGE ORDER No. 1
DATE: September 1, 2015 JOB NO. CPA-710
AGREEMENT DATE: September 23, 2014
NAME OF PROJECT: Port Acres WWTP Centrifuge Improvements
OWNER: CITY of PORT ARTHUR
CONTRACTOR: GADV Inc. dba L&L General Contractors
The following changes are hereby made to the CONIRACT DOCUMENTS:
1. Add the following Items to the Contract and Scope of Work:
a. Add two (2) Cleanouts including Labor, Equipment
and Materials
($250.00/L.S.) [+] $ 250.00
b. Additional Compaction, Labor and Equipment
($500.00/L.S.) [+] $ 500.00
c. Relocate Sludge Line including Labor, Equipment
and Materials
($2,300.00/L.S.) [+] $ 2,300.00
d. Add Drain including Labor, Equipment
and Materials
($1,300.00/L.S.) [+] $ 1,300.00
e. Remove Old Process Waterline, Old PVC
Waterline and Pipe Bollard including Labor
($250.00/L.S.) [+] $ 250.00
f. Delete Manhole
($2,555.721L.S.) [-] $ 2,555.72
g. Delete Concrete Steps
($44.28/L.S.) [-] $ 44.28
TOTAL $ 2,000.00
y1[1.ALL
Texas General Land Office
111 ` Disaster Recovery
fr
� F
•akrsHED,•e,
Construction Contract Change Order Request Form
Engineer: Owner (Contractor Locality): Contractor:
Arceneaux Wilson & Cole LLC City of Port Arthur GADV Inc. dba L&L General
2901 Turtle Creek Drive, Suite 320 444 4th Street Contractors
Port Arthur, TX 77642 Port Arthur, TX 77642 11988 FM 365 Rd
Beaumont,TX 77705
Phone No.: 409-724-7888 Phone No.: 409-983-8296
Agreement Date: 9-23-14
Phone No.: 409-962-2677
Date: September 1, 2015 Contract For (Project Description): GLO Contract No.:
Project Code No.: P Port Acres WWTP Centrifuge 215302-1
Improvements
Bid Package No.: 3 Change Order No.: 1
You are hereby requested to comply with the following changes from the contract plans and specifications:
Item Description of Changes: Quantities, Units, Unit Prices, Decrease in Increase in
No. Change in Completion Scheduled, Etc. Contract Price Contract Price
Add two (2) Cleanouts including Labor, Equipment
and Materials $250.00
($250.00/L.S.)
Additional Compaction, Labor and Equipment $500.00
($500.00/L.S.)
Relocate Sludge Line including Labor, Equipment $2,300.00
and Materials
($2,300.00/L.S.)
Construction Contract Change Order Request Form Page 1 of 3
CDBG Disaster Recovery Program May 2012
Add Drain including Labor, Equipment and Materials $1,300.00
($1,300.00/L.S.)
Remove Old Process Waterline, Old PVC Waterline $250.00
and Pipe Bollard including Labor
($250.00/L.S.)
Delete Manhole $2,555.72
($2,555.72/L.S.)
Delete Concrete Steps $44.28
($44.28/L.S.)
Change in Contract Price Change in Contract Time (Calendar Days)
Original Contract Price: $ 534,000.00 Original Contract Time: 280 days
Previous Change Order(s): Net Change From Previous
No. 1 to No. $0.00 Change Orders: 0 days
Contract Price Prior to Contract Time Prior to
this Change Order: $ 534,000.00 this Change Order: 280 days
Net Increase/D,�e of Net increase/Decrease of
this Change Order: $ 2000.00 this Change Order: 0 days
Contract Price With all Contract Time With all
Approved Change Orders: $ 536,000.00 Change Orders: 280 days
Cumulative Percent Change in Contract Price (+/-): Grantee Contract End Date:
0.37 % (mm/dd/yy) 12 /31 /2015
Construction Contract Start Date: Construction Contract End Date:
(mm/dd/yy) 10/13 /2014 (mm/dd/yy) 7/19/2015
Reimbursements of costs included in this change order are subject to review by the GLO-DR program.
Construction Contract Change Order Request Form Page 2 of 3
CDBG Disaster Recovery Program May 2012
* This document may be executed prior to submission for GAO-DR program review, but all parties
involved will be held responsible if the change order or the amendment warranted as a result of
this change order is not in compliance with CDBG or HUD requirements.
0
RECOMMEND APPROVED: ACCEPTE►,.
By:, -� By: By: /
4
ENGINEER OWNER CONTRACTO
Date: 7- 7--/5--
Date: Date: / iS�
JUSTIFICATION FOR CHANGE
1. Will this Change Order increase or decrease
the number of beneficiaries? 0 Increase 0 Decrease p No Change
If there is a change, how many beneficiaries will be affected? Total UM
2. Effect of this change on scope of work: 0 Increase 0 Decrease QNo Change
3. Effect on operation and maintenance costs: 0 Increase 0 Decrease Q■No Change
4. Are all prices in the change order dependent upon unit prices
found in the original bid? j■ Yes 0 No
If"No", explain:
5. Has this change created new circumstances or environmental
conditions which may affect the project's impact, such as
concealed or unexpected conditions discovered during actual
construction? 0 Yes No
If"Yes", is an Environmental Re-assessment required?
6. Is the Texas Commission on Environmental Quality (TCEQ)
clearance still valid? (if applicable) 0 Yes 0 No
Construction Contract Change Order Request Form Page 2 of 3
CDBG Disaster Recovery Program May 2012
7. Is the TCEQ permit approval still valid? (sewer projects only) 0 Yes ❑ No
8. Are the handicapped access requirements/approval
still valid? (if applicable) 0 Yes 0 No
9. Are other Disaster Recovery contractual special condition clearance
still valid? ❑ Yes 0 No
(If no, specify):
NOTE:
* Generally, a cumulative change in the contract price in excess of 25% cannot
be reviewed (18% decrease for counties).
Construction Contract Change Order Request Form Page 2 of 3
CDBG Disaster Recovery Program May 2012
P. R. No. 19156
09/21/15jt
Exhibit "B"
(Engineer's Certificate of Substantial Completion)
NENGME R"$ CER ;3FICATH OF SUIS STAN h lAL COMPLETION.
Project: Port Acres WWTP Centrifuge Improvements
Date of Issuance: May 29,2015
Owner: CITY OF PORT ARTHUR
Owner's Project No. CPA-710,Contract No. I
Engineer: ARCENEAUX WILSON&COLE LLC
Contractor: L&L General Contractors
This Engineer's Certificate of Substantial Completion applies to all Work under the Contract
Documents or to the following specified parts thereof:
TO CITY OF PORT ARTHUR
[OWNER]
AND TO L&L General Contractors
[CONTRACTOR]
The Work to which this Certificate applies has been inspected by authorized representatives of
Owner, Contractor and Engineer, and that Work is hereby declared to be substantially complete in
accordance with the Contract Documents on
May 29,2015
DATE OF SUBSTANTIAL COMPLETION
A tentative list of items to be completed or corrected is attached hereto. This list may not be all-
inclusive, and the failure to include an item in it does not alter the responsibility of Contractor to
complete all the Work in accordance with the Contract Documents_ The items in the tentative list
shall be completed or corrected by Contractor within 30 days of the above Date of Issuance. From
the date of Substantial Completion the responsibilities between Owner and Contractor for security,
operation, safety, maintenance, heat, utilities, insurance and warranties and guarantees shall be as
follows:
I/2Z:+A&G ENGINEERING''A&G PROJECTS;CPA-7101ADMINISTRATION\CONTRACT DOCUMB
RESPONSIB!LITiES
OWNER: Operation of the constructed facilities.
CONTRACTOR: Security, Safety, Maintenance, Insurance, Warranties and Guarantees of the
constructed facilities.
The following documents are attached to and made a part of this Certificate:
This certificate does not constitute an acceptance of Work not in accordance with the Contract
Documents, nor is it a release of Contractor's obligation to complete the Work in accordance with
the Contract Documents.
Executed by ENGINEER on MAY 29 . Jul 3.
ARCENEALJX WILSON & COLE LLC
[ENGINEER]
By: r_
CONTRACTOR accepts this Certificate of Substantial Completion on 5- 2/- , 2015
L t' & N. (..a rl l .
[CONTRACTOR]
By:
OWNER accepts this Certificate of Substantial Completion on ,2015
[OWNER]
By:
2/2z'A&G ENGINEERING'\•ARG PROJECTSDCPA-710\ADMINISTRATION\CONTRACT DOCUMEI
