HomeMy WebLinkAboutPR 19161: EDC CONTRACT WITH JOEY'S TRACTOR SERVICE, GRASS CUTITNG AT SPUR 93 Interoffice
MEMORANDUM
To: Mayor, City Council, City Manager
From: Floyd Batiste, CEO
Date: September 22, 2015
Subject: P. R. No. 19161; Council Meeting of September 29, 2015
ATTACHED IS PROPOSED RESOLUTION 19161
APPROVING THE AWARD OF A BID BY THE CITY OF
PORT ARTHUR SECTION 4A ECONOMIC
DEVELOPMENT CORPORATIONA AND AUTHORIZING
THE EXECUTION OF A CONTRACT WITH JOEY'S
TRACTOR SERVICE FOR GRASS CUTTING SERVICES
AT THE SPUR 93 BUSINESS PARK
P.R. No. 19161
09/15/15
RESOLUTION NO.
A RESOLUTION APPROVING THE AWARD OF A BID BY
THE CITY OF PORT ARTHUR SECTION 4A ECONOMIC
DEVELOPMENT CORPORATION AND AUTHORIZING
THE EXECUTION OF A CONTRACT WITH JOEY'S
TRACTOR SERVICE FOR GRASS CUTTING SERVICES
AT THE SPUR 93 BUSINESS PARK
WHEREAS, on September 14, 2015, the Board of Directors of the City of Port Arthur
Section 4A Economic Development Corporation (the "PAEDC") approved the grass cutting
services in the amount of$15.75 per acre by Joey's Tractor Service for the Spur 93 Port Arthur
Business Park located at 9555 W. Port Arthur Road; and
WHEREAS, the City of Port Arthur, Texas (the "City"), acting by and through its
procurement department, solicited quotes, review of quotes, and recommendation of award for
the mowing of the Spur 93 Business Park(see bid tabulation attached as Exhibit "A"); and
WHEREAS, pursuant to Section 8.19 of the PAEDC Bylaws, PAEDC has to submit
contracts to the City Council for review and approval. The grass cutting Contract between
PAEDC and Joey's Tractor Service is set forth in Exhibit"B"to this Resolution.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Council authorized PAEDC to award a bid to Joey's Tractor
Service for grass cutting services for the Spur 93 Business Park, for one year with an option to
renew for two (2) additional one year periods.
Section 3. That the grass cutting Contract between the PAEDC and Joey's Tractor
Service is set forth in Exhibit "B"to this Resolution.
A
READ, ADOPTED AND APPROVED on this day of A.D., 2015,
at a Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES:
Mayor
Councilmembers ,
NOES: .
Deloris "Bobbie" Prince, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED:
.f C? (-)<= _
Floyd Batiste, PAEDC CE
APPRO fAS TO FORM:
e.,c, C r ear^-
Guy N. Goodson, PAEDC Attorney
1211704 Page
•
APPROVED AS TO FORM:
Valecia R. Tizeno, Ci• Attor e
APPROVED AS TO AVAILABILITY OF FUNDS:
1111- 1!' 4e4,;4 C401t4/440 /kg $‘71/45
-
Jerry Dale, Interim Director of Finance
Account No. 170_1109_510 59-00
r,
klihtAA.
Cli ton Williams, CPPB
Acting Purchasing Manager
#1214704 Page 3
EXHIBIT " A "
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#1214704 Page 4
CONTRACT FOR THE MOWING OF THE CITY OF PORT ARTHUR
SECTION 4A ECONOMIC DEVELOPMENT CORPORATION SPUR 93
BUSINESS PARK
THIS CONTRACT, made this day of , 2015, by and between the
City of Port Arthur Section 4A Economic Development Corporation, organized under the
laws of the State of Texas (the "OWNER") and Joey's Tractor Service (the
"CONTRACTOR").
In consideration of the payment terms, conditions and agreements set forth herein,
OWNER and CONTRACTOR agree as follow:
1. The term of this Contract shall be for one (1) year from the date stated on the
Notice to Proceed, with an option to renew for two (2) additional one year periods, unless sooner
terminated under the provisions hereof. The PAEDC can terminate this contract at its
convenience which includes, but is not limited to, funding not being available in any budget
cycle within 15 days written notice.
2. The Contractor will perform mowing and trimming and removal of litter and
debris at the Port Arthur EDC Business Park as stated in the Contract Documents.
3. During the term of this Contract, the Contractor will furnish at his own expense
all of the materials, supplies, tools equipment, labor and other services necessary in connection
therewith, excepting those supplies specifically not required of Contractor in the Specifications.
4. The CONTRACTOR agrees to perform all the work described in the
specifications and contract documents and to comply with the terms therein for the cost of
$15.75 per acre.
5. The term"Contract Documents" means and includes the following:
a. Contract
b. Advertisement for Bids
c. Addenda(if any)
d. General Information
e. Specifications
f. Bid
g. Notice of Award
6. This Contract shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors and assigns.
7. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be
executed by their duly authorized officials, this Contract in (2 copies) each of which shall be
deemed as original on the date first above written.
Signed on the day of , 2015.
CITY OF PORT ARTHUR SECTION 4A
ECONOMIC DEVELOPMENT
CORPORATION
By:
Print Name:
Title:
ATTEST:
Signed on the day of , 2015.
JOEY'S TRACTOR SERVICE
By:
Print Name:
Title:
ATTEST
CITY OF PORT ARTHUR, TEPA
�, ADDENDUM NO.ONE (I)
new' '
, Q`'. September 3, 2015
Bid Proposal For: Mowing of EDC Business Park
The following clarifications, amendments, deletions, additions, revision and/or mDdifica.i()ris ar
made a part of the contract documents and change the original documents only in ll.c n1a...i ter an I
to the extent hereinafter stated and shall be incorporated in the contract document.,
Provisions of this addendum shall take precedence over requirements of the o i. sinal i,:: >ntrac t
documents and all BIDDERS ARE REQUESTED TO ACKNOWLV OCE SAII)
PROVISIONS EN THE SUBMISSION OF THEIR BID.
Addendum as follows:
1. The Business Park is estimated to be 140 acres.
If you have any questions, please contact the Purchasing Division at 409-983-8160:
NOTE: ALL PAGES OF ADDENDA MUST BE SIGNED AND SUBMITTED iVITH
YOUR 1311) DOCUMENTS,
/II/4—
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---a1,621142die,4-4.. ....,..._____
C`lifto.n Williams. CPPB
Acting Purchasing Manager
•
A/t-664.--- cf__-_ -v /s_
Sagnaaturet!' c�poser Date
V.I. .' CITY OF PORT ARTHUR, TEXAL
.'t
^, , , ADDENDUM NO.TWO (2)
September
Biel Proposal For: Mowing of EDC Business Park
The following clarifications, amendments, deletions, additions, revision and/or mei. ihca: ons arc
made a part of the contract documents and change the original documents only in t.n: man ii�r and
to the extent hereinafter stated and shall he incorporated in the contract documents.
Provisions of this addendum shall take precedence over requirements of the or final cr.ntracl
documents and all. BIDDERS ARE REQUESTED TO ACKNOWLEDGE SAID
PROVISIONS IN THE SUBMISSION OF THEIR BID.
Addendum as follows:
1. The price is per acre.
2. Replace Page 1 with the Attached Page 1
If you have any questions, please contact the Purchasing Division.at 409.983-8160.
NOTE: ALL PAGES OF ADDENDA MUST BE SIGNED AND SUBMITTED 'WITH
YOUR BID DOCUMENTS.
d I t
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1:51
Clifton Williams. CPPB
Acting Purchasing Manager
_ .__,_ - 3 - / s
Signature of r. oser Date
Specification for Mowing EDC Business Park:
1. The Port Arthur Economic Development Corporation Business Park is located at 9555 West Port Arthur
Road.
2. Contractors will be cutting approximately 228 acres.
3. The Port Arthur EDC will call the contractor to cut the grass on an as needed basis. EDC estimates three
cuts for the year. It may be more.
4. Work must be completed within seven calendar days of issuance, unless the Port Arthur EDC grants an
extension.
5. Extensions may be granted due to inclement weather or to unforeseeable events that are not caused by
the contractor.
6. Equipment blades are to be sharpened so that grass will be cut low.
7. Contractors will be responsible for damages to sprinkler system or damages City properties and/or
structures.
8. All litter and debris shall be picked up prior to mowing and then immediately following the actual
mowing and trimming. This is to retrieve any litter missed the first time and cut into smaller pieces by
the mower.
9. Litter and debris shall be disposed of properly, off site, at the Contractor's expense.
10. Litter and debris shall be defined as an object not intentionally placed at project site for a specific
purpose. This shall include but not be limited to paper, wrappers, cans, bottles, building materials,
disposable diapers and cigarette butts found on the grounds and all objects found in trash receptacles.
This shall also include items produced from a maintenance task such as mowing and/or landscaping.
11. Sweep or blow clean all sidewalks and/or concrete areas affected by work. No grass clippings shall be
placed or blown into City's Drainage Culverts or in the streets.
12. Entrance roads, approaches, and/or driveways are to be maintained, where applicable.
13. Contactor shall neatly trim (cut and/or use a weed-eater), along sidewalks, curbs.
14. Acreage of property will decrease as Business Park is developed. Contractors are not responsible for the
newly developed property.
15. Ruts caused by contractor' equipment shall be filled at contractor's expense.
This Contract will terminate approximately twelve (12) months from date of execution with the option
to renew two (2) additional one year periods. The City can terminate this contract at its convenience
which includes, but is not limited to,funding not being available in any budget cycle with thirty (30)
days written notice.
RETURN PAGES 1,3, 4 & 5
Page 2 of 10
NON-COLLUSION AFFIDAVIT
CITY OF PORT ARTHUR §
STATE OF TEXAS
By the signature below, the signatory for the bidder certifies that neither he nor the firm, corporation,
partnership or institution represented by the signatory or anyone acting for the firm bidding this project
has violated the antitrust laws of this State, codified at Section 15.01, et seq., Texas Business and
Commerce Code, or the Federal antitrust laws, nor communicated directly or indirectly the bid made
to any competitor or any other person engaged in the same line of business, nor has the signatory or
anyone acting for the firm, corporation or institution submitting a bid committed any other act of
collusion related to the development and submission of this bid proposal.
Signature:
) )"4-661-§
Printed Name: t'‘.-(1/ —
Title:
Li/
Company: J o e Y � ICA Ur Ser ✓�
Date: �' - 8 - 2 d /S'
SUBSCRIBED and sworn to before me the undersigned authority by j"athe L1) of,c)l 5 on
behalf of said bidder.
DANA HAMM •fiii ilf� i
i.1111,k MY COMMISSION EXPIRES Notary Public in and for the
` ?w: October 13,2016 State of Texas
My commission expires: /6-73-16
Page 3 of 10
AFFIDAVIT
All pages in Offeror's Responses containing statements, letters, etc., shall be signed by a duly authorized officer
of the company whose signature is binding.
The/undersigned offers and agrees to one of the following:
y I hereby certify that I do not have outstanding debts with the City of Port Arthur. I further agree to pay
succeeding debts as they become due.
I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to pay said
debts prior to execution of this agreement. I further agree to pay succeeding debts as they become due.
I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to enter into an
agreement for the payment of said debts. I further agree to pay succeeding debts as they become due.
Joe_ vs Ircic.f-ori'c. e 1 - 8 - Zvis-
Firm Name Date
P �Sv., h e r
Authorized ignature Title
PercyJ . 11 ; ez Jr , 1- 09 - �a8 - Idea
Name (plase print) Telephone
UEmail
STATE: rexc
COUNTY:
JPc.ce
fSCs°►'1
SUBSCRIBED AND SWORN to before me by the above named Ea' icy ), 1 (( (}� P Z `A r
on this the -14\, day of_24_, 205.
0":` _ DANA HAMM fi&O,A/W—
(***1 MY COMMISSION EXPIRES Notary Public
....... October 13,2016
RETURN THIS AFFIDAVIT AS PART OF THE BID PROPOSAL
Page 4 of 10
CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ
For Vendor or other person doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 1491, 80`h Leg., Regular Session.
This questionnaire is being filed in accordance with Chapter 176, Local Government Code by a person who has a business relationship
as defined by Section 176.001 (1-a)with a local governmental entity and the person meets requirements under Section 176.006(a).
By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business
day after the date the person becomes aware of facts that require the statement to be filed.See Section 176.006, Local Government
Code.
A person commits an offense if the person knowingly violates Section 176.006,Local Government Code.An offense under this
section is a Class C misdemeanor.
1.Name of per on who has a buss relationship with local governmental entity.
i'e^ c- j T Vi vl e e z Sr-.
2. Check this box if you are filing an update to a previously filed questionnaire.
(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than
7th business day after the date the originally filed questionnaire becomes incomplete or inaccurate.)
3. Name of a local government officer with whom filer has employment or business relationship.
r\ or`• e
Name of Officer
This section (item 3 including subparts A,B,C,&D)must be completed for each officer with whom the filer has an employment
or other business relationship as defined by Section 176.001 (1-a),Local Government Code.Attach additional pages to this Form
CIQ as necessary.
A. Is the local government officer named in this section receiving or likely to receive taxable income,other than investment
income, from the filerofthe questionnaire?
Yes F-71 No
B. Is the filer of the questionnaire receiving or likely to receive taxable income,other than investment income, from or at the
direction of the local government officer named in this section AND the taxable income is not received from the local
governmental entity??
Yes I v I No
C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government
Officer serves as an offi er or director,or holds an ownership of 10 percent or more?
Yes No
D. Describe each employment or business relationship with the local government officer named in this section.
. 4. - 9 - d ®s
Signature of rs doing business wit a ovemmental entity Date
Page 5 of 10
GENERAL INFORMATION:
NOTE: It is extremely important that the Vendor, Bidder, and/or Contractor furnish the City of Port
Arthur the required information specified in Bid or Proposal Specifications listed in this Bid Package.
All bids meeting the intent of this request for bid will be considered for award. BIDDERS TAKING
EXCEPTION TO THE SPECIFICATIONS, OR OFFERING SUBSTITUTIONS, SHALL STATE THESE
EXCEPTIONS BY ATTACHMENT AS PART OF THE BID. The absence of such a list shall indicate that the
bidder has not taken exceptions and the City shall hold the bidder responsible to perform in strict accordance
with the specifications of the invitation. The City reserves the right to accept any and all or none of the
exception(s)/substitutions(s) deemed to be in the best interest of the City of Port Arthur.
ALTERING BIDS: Bids cannot be altered or amended after submission deadline. Any interlineations,
alteration, or erasure made before opening time must be initialed by the signer of the bid, guaranteeing
authenticity.
BID AWARD: The City of Port Arthur will review all bids for responsiveness and compliance with these
specifications. The award shall be made to the responsive, responsible bidder who submits the best value bid.
The City reserves the right to:
1. Reject any and all bids and to make no award if it deems such action to be in its best interest.
2. Award bids on the lump sum or unit price basis,whichever is in the best interest of the City.
3. Reject any or all bids and to waive informalities or defects in bids or to accept such bids as it shall
deem to be in the best interests of the City.
4. Award bids to bidders whose principal place of business is in the City of Port Arthur and whose bid
is within 5% of the lowest bid price, as provided by Section 271.905 of the Texas Government Code.
TERMINOLOGY: "Bid" vs. "Proposal"--For the purpose of this ITB, the terms "Bid" and Proposal" shall be
equivalent.
Bidders are cautioned to read the information contained in this ITB carefully and to submit a complete response
to all requirements and questions as directed.
CONFLICT OF INTEREST: No public official shall have interest in this contract, in accordance with
Vernon's Texas Code Annotated, Local Government Code Title 5, Subtitle C, Chapter 171.
ETHICS: The bidder shall not offer or accept gifts or anything of value nor enter into any business
arrangement with any employee, official or agent of the City of Port Arthur.
MINIMUM STANDARDS FOR RESPONSIBLE PROSPECTIVE BIDDERS: A prospective bidder must
affirmatively demonstrate bidder's responsibility. A prospective bidder must meet the following requirements:
1. Be able to comply with the required or proposed delivery schedule.
2. Have a satisfactory record of performance.
3. Have a satisfactory record of integrity and ethics.
4. Be otherwise qualified and eligible to receive an award.
5. Be engaged in a full time business and can assume liabilities for any performance or warranty service
required.
6. The City Council shall not award a contract to a company that is in arrears in its
obligations to the City.
7. No payments shall be made to any person of public monies under any contract by
the City with such person until such person has paid all obligations and debts
owed to the City, or has made satisfactory arrangements to pay the same.
Page 6 of 10
ADDENDA: Any interpretations, corrections or changes to the ITB and Specifications will be made by
addenda. Sole issuing authority of addenda shall be vested in the City of Port Arthur Purchasing Manager. The
City assumes no responsibility for the bidder's failure to obtain and/or properly submit any addendum. Failure
to acknowledge and submit any addendum may be cause for the bid to be rejected. It is the vendor's
responsibility to check for any addendums that might have been issued before bid closing date and time.
PORT ARTHUR PRINCIPAL PLACE OF BUSINESS: Any bona fide business that claims the City of Port
Arthur as its principal place of business must have an official business address (office location and office
personnel) in Port Arthur, the principal storage place or facility for the equipment shall be in Port Arthur and/or
the place of domicile for the principal business owner(s) shall be in Port Arthur or such other definition or
interpretation as is provided by state law. Contractors outside the City of Port Arthur are allowed to bid.
PRICES: The bidder should show in the proposal both the unit price and total amount, where required, of each
item listed. In the event of error or discrepancy in the mathematics,the unit price shall prevail.
PURCHASE ORDER: A purchase order(s) shall be generated by the City of Port Arthur to the successful
bidder. The purchase order number must appear on all itemized invoices.
INVOICES: All invoices shall be mailed directly to the City of Port Arthur, Attn.: EDC, P.O. Box 1089, Port
Arthur, Texas 77641.
PAYMENT: Payment will be made upon receipt of the original invoice and the acceptance of the goods or
services by the City of Port Arthur, in accordance with the State of Texas Prompt Payment Act, Article 601f
V.T.C.S. The City's standard payment terms are net 30, i.e. payment is due 30 days from the date of the
invoice.
SALES TAX: The City of Port Arthur is exempt by law from payment of Texas Sales Tax and Federal Excise
Tax; therefore the proposal shall not include Sales Tax.
VENUE: This agreement will be governed and construed according to the laws of the State of Texas. This
agreement is performable in Port Arthur, Texas, Jefferson County.
COMPLIANCE WITH LAWS: The Contractor shall comply with all applicable laws, ordinances, rules,
orders, regulations and codes of the federal, state and local governments relating to performance of work herein.
INTEREST OF MEMBERS OF CITY: No member of the governing body of the City, and no other officer,
employee or agent of the City who exercises any functions or responsibilities in connection with the planning
and carrying out of the program, shall have any personal financial interest, direct or indirect, in this Contract;
and, the Contractor shall take appropriate steps to assure compliance.
DELINQUENT PAYMENTS DUE CITY: The City of Port Arthur Code of Ordinances prohibits the City
from granting any license, privilege or paying money to any-one owing delinquent taxes, paving assessments or
any money to the City until such debts are paid or until satisfactory arrangements for payment has been made.
Bidders must complete and sign the AFFIDAVIT included as part of this ITB.
QUANTITIES: Quantities shown are estimated, based on projected use. It is specifically understood and
agreed that these quantities are approximate and any additional quantities will be paid for at the quoted price. It
is further understood that the contractor shall not have any claim against the City of Port Arthur for quantities
less than the estimated amount.
SHIPPING INFORMATION: All bids are to be F.O.B., City of Port Arthur, Port Arthur, TX 77640
Page 7 of 10
INCORPORATION OF PROVISIONS REQUIRED BY LAW: Each provision and clause required by law
to be inserted into the Contract shall be deemed to be enacted herein and the Contract shall be read and enforced
as though each were included herein. If, through mistake or otherwise, any such provision is not inserted or is
not correctly inserted the Contract shall be amended to make such insertion on application by either party.
CONTRACTOR'S OBLIGATIONS: The Contractor shall and will, in good workmanlike manner, perform all
work and furnish all supplies and materials, machinery, equipment, facilities and means, except as herein
otherwise expressly specified, necessary or proper to perform and complete all the work required by this
Contract, in accordance with the provisions of this Contract and said specifications.
The apparent silence of these specifications as to any detail or to the apparent omission from it of a detailed
description concerning any point shall be regarded as meaning that only the best commercial practices are to
prevail.
While the purpose of the specifications is to indicate minimum requirements in the way of capability,
performance, construction, and other details, its use is not intended to deprive the City of Port Arthur the option
of selecting goods which may be considered more suitable for the purpose involved.
In the event of conflicts between the written bid proposal and information obtained verbally, the vendor is
specifically advised that the written bid proposal will prevail in the determination of the successful bidder.
Under the Title VI of the Civil Rights Act of 1964, no person shall, on the grounds of race, color, or national
origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any
program or activity receiving Federal financial assistance.
TERMINATION FOR CAUSE: If, through any cause, the Contractor shall fail to fulfill in a timely and
proper manner his obligations under this contract, or if the Contractor shall violate any of the covenants,
agreements or stipulations of this contract, the City shall thereupon have the right to terminate this contract by
giving written notice to the Contractor of such termination and specifying the effective date thereof, at least
fifteen (15) days before the effective date of such termination. Notwithstanding the above, the Contractor shall
not be relieved of liability to the City for damages sustained by the City by virtue of any breach of the contract
by the Contractor, and the City may withhold any payments to the Contractor for the purpose of set-off until
such time as the exact amount of damages due the City from the Contractor is determined.
TERMINATION FOR CONVENIENCE: The City may terminate this contract at any time giving at least
thirty (30) days notice in writing to the Contractor. If the Contract is terminated by the City as provided herein,
the Contractor will be paid for the service that it has performed up to the termination date. If this contract is
terminated due to fault of the Contractor, the previous paragraph hereof relative to termination shall apply.
RELEASES AND RECEIPTS: The City of Port Arthur before making payments may require the Contractor
to furnish releases or receipts for any or all persons performing work and supplying material or service to the
Contractor, or any sub-contractors for work under this contract, if this is deemed necessary to protect its
interests.
CARE OF WORK: The Contractor shall be responsible for all damages to person or property that occurs as a
result of his fault or negligence in connection with the work performed until completion and final acceptance by
the City.
Page 8 of 10
SUB-CONTRACTS: The Contractor shall not execute an agreement with any sub-contractor or permit any
sub-contractor to perform any work included in this Contract until he has received from the City of Port Arthur
written approval of such agreement.
INSURANCE: All insurance must be written by an insurer licensed to conduct business in the State of Texas,
unless otherwise permitted by Owner. The Contractor shall, at his own expense, purchase, maintain and keep in
force insurance that will protect against injury and/or damages which may arise out of or result from operations
under this contract, whether the operations be by himself or by any subcontractor or by anyone directly or
indirectly employed by any of them, or by anyone for whose acts any of them may be liable, of the following
types and limits
1. Standard Worker's Compensation Insurance:
2. Commercial General Liability occurrence type insurance City of Port Arthur, its officers, agents,
and employees must be named as an additional insured):
a. Bodily injury $500,000 single limit per occurrence or $500,000 each
person/$500,000 per occurrence for contracts of$100,000 or less; or
Bodily injury $1,000,000 single limit per occurrence or$500,000 each
person/$1,000,000 per occurrence for contracts in excess of$100,000; and,
b. Property Damage $100,000 per occurrence regardless of contract amount; and,
c. Minimum aggregate policy year limit of$1,000,000 for contracts of
$100,000 or less; or, Minimum aggregate policy year limit of$2,000,000
for contracts in excess of$100,000.
3. Commercial Automobile Liability Insurance (Including owned, non-owned and hired vehicles
coverage's).
a. Minimum combined single limit of$500,000 per occurrence, for bodily
injury and property damage.
b. If individual limits are provided, minimum limits are $300,000 per person, $500,000 per
occurrence for bodily injury and $100,000 per occurrence for property damage.
Contractor shall cause Contractor's insurance company or insurance agent to fill in all information required
(including names of insurance agency, contractor and insurance companies, and policy numbers, effective dates
and expiration dates) and to date and sign and do all other things necessary to complete and make into valid
certificates of insurance and pertaining to the above listed items, and before commencing any of the work and
within the time otherwise specified, Contractor shall file completed certificates of insurance with the Owner.
None of the provisions in said certificate of insurance should be altered or modified in any respect except as
herein expressly authorized. Said CERTIFICATE OF INSURANCE Form should contain a provision that
coverage afforded under the policies will not be altered, modified or canceled unless at least fifteen (15) days
prior written notice has been given to the City of Port Arthur. Contractor shall also file with the City of Port
Arthur valid CERTIFICATE OF INSURANCE on like form from or for all Subcontractors and showing the
Subcontractor (s) as the Insured. Said completed CERTIFICATE OF INSURANCE Form (s) shall in any event
be filed with the City of Port Arthur not more than ten(10) days after execution of this Contract.
Page 9 of 10
NOTICE TO PROCEED: Notice to Proceed shall be issued within ten (10) days of the execution of the
Contract by OWNER. Should there be any reasons why Notice to Proceed cannot be issued within such period,
the time may be extended by mutual agreement between OWNER and CONTRACTOR.
CELL PHONE OR PAGER: The Contractor must have a working cell phone or pager available Monday
through Friday from 8:00 a.m. to 5:00 p.m. so that the City will be able to contact the contractor.
Page 10 of 10
• 0
\'4110§, CITY OF PORT.ARTHUR
�= = QUOTE SHEET
(Specifications are attached)
tg) _
4sv!r
Date of Request: September 2,2015
Department Requesting Quote: EDC
Bice Number: P15-068
Services Needed: Mowing of EDC Business Park
Quote Due Date&Time: Tuesday,September 8,2015 by 3:00 P.M.
Delivrery:-. Quotes are to be faxed to(409)933-8291,
E-mailed to clifton.williams®portarthurtx;gov
Delivered to the Purchasing Div,,2'd floor,City flail.
Questions,Please contact: Clifton.Williams,Acting Purchasing Manager,
Clif an.wl.[liamsga portarthurtx.gov
Mowing of EDC:Business Park $ 15.
SPer Acre
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Clifton Williams,CPPB Date
Acting Purchasing Manager
Purchasing Division)['mance De lartment l Purchasing Manager,Shawna Tubbs,CPPO,CPPB
P.O.Box 10891444 4th Street' Port Arthur,Texas 776411 409.983.8.160 (Tax 409.933.8291