HomeMy WebLinkAboutPR 19165: PURCHASE OF SENSUS METERS FOR UTILITY OPS, WITH AQUA METIC SALES COMPANY Energy
City of oa P.R. No. 19165
9/21/15 jt
nrt rthur
Texas
INTEROFFICE MEMORANDUM
UTILITY OPERATIONS DEPARTMENT-ADMINISTRATION
Date: September 21, 2015
To: Brian McDougal, City Manager
From: Jimmie Johnson, Ph.D., Director of Utility Operations
RE: Proposed Resolution No. 19165
Nature of the Request:
The City has standardized on the Itron radio-read system(sole supplier for AMR meters), but
which can be easily adapted to our existing large Sensus meters with the addition of an
inexpensive Universal Transmitter. These large Sensus meters offer a superior product that is
routinely less expensive in many applications. Aqua-Metric Sales Company is the only Texas
distributor for Sensus meters and should be considered a sole source. Fire Service meters
measure water used through fire suppression and/or fire sprinkler systems, but in certain large
applications can be used for normal water consumption. This award establishes unit prices for
various large Sensus meters. Aqua-Metric Sales Company has provided the following
quotes below for such Sensus meters:
Item Unit Price
3" Omni T2 Turbo meter, flanged w/test plug $ 1,003.20
3" Omni C2 compound AMR meter, flanged $ 1,436.16
4" Omni T2 Turbo Meter $ 1,924.71
4" Omni C2 compound AMR meter, flanged $ 2,472.36
4" Omni F2 Meter Compact $ 5,560.73
6" Omni C2 compound AMR meter, flanged $ 4,248.69
6" Omni F2 Meter Compact $ 7,390.95
8" Omni C2 Compound Meter $ 6,845.04
8" Omni F2 Meter Compact $11,050.40
10" Omni F2 Meter Compact $15,793.40
3" Fire Hydrant turbo meter w/backflow preventer $ 1,524.56
This procurement is exempt from the bid process under Texas Local Government Code
Section 252.022, (a) (7) (D), captive replacement parts or components for equipment.
P.R. No. 19165
9/21/15 jt
StaffAnalysis, Considerations:
Water Distribution crews will install meters when needed.
Recommendation:
I recommend that the City Council approve Proposed Resolution No. 19165 to authorize the
execution of a contract, with an estimated budgetary impact of$200,000, for Large Compound
and Fire Service Water Meters to Aqua-Metric Sales Company, of Riverside, California, for
the Utility Operations Department. The distributor is located in Schertz, Texas.
Bucket Considerations:
This equipment will be maintained in our Warehouse inventory and charged to the appropriate
account when used; #410-1253-532.35-00 for routine replacement meters/equipment, #414-
1621-532.85-00 for new customer meters/connections.
P. R. No. 19165
9/21/15
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO ENTER INTO A CONTRACT FOR THE PURCHASE
OF SENSUS METERS FOR THE UTILITY OPERATIONS
DEPARTMENT WITH AQUA METRIC SALES
COMPANY OF RIVERSIDE, CALIFORNIA, WITH AN
ESTIMATED BUDGETARY IMPACT OF $200,000.00.
FUNDS ARE AVAILABLE IN UTILITY OPERATIONS
ACCOUNT NOS. 410-1253-532.35-00 & 414-1621-532.85-00.
WHEREAS, the Utility Operations Department routinely installs and replaces meters
throughout the City; and,
WHEREAS, the City Standard for meters includes those as manufactured by Badger
Meter and Sensus; and,
WHEREAS, Sensus sells its product through distributors exclusive to geographic areas;
and,
WHEREAS, the current distributor for our area (sole supplier) is Aqua Metric Sales
Company; and,
WHEREAS, this purchase is authorized by Procurement Policies and Procedures Section
3-105 Sole Source Procurement, b) Compatibility—The product must match an existing brand of
equipment for compatibility and is available from only one supplier; and,
WHEREAS, this procurement is exempt from the bid process under Texas Local
Government Code Section 252.022, General Exemptions (A) (7) (D), captive replacement parts
or components for equipment; and,
WHEREAS, the sole supplier for quotes has been evaluated by Utility Operations and
Purchasing (quote sheet attached as Exhibit"A"),NOW THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
P. R. No. 19165
9/21/15
Page 2 of 3
THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to
execute, on behalf of the City of Port Arthur, a contract between the CITY OF PORT ARTHUR
and Aqua Metric Sales Company, for the unit prices shown in Exhibit "A", with an estimated
budgetary impact of$200,000, as shown in the contract attached as Exhibit"B"; and,
THAT, funding for this material is provided for in the Utility Operations budget; and,
THAT a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED AND APPROVED THIS day of
2015 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the
following vote:
AYES: Mayor ;
Councilmembers:
NOES:
Deloris Prince
Mayor
ATTEST: APPROVED FOR ADMINISTRATION:
Sherri Bellard Brian McDougal
City Secretary City Manager
P. R. No. 19165
9/21/15 jt
Page 3 of 3
Dr. Jimmie Johnson, PhD
Director of Utility Operations
Clifton Williams, CPPB
Acting Purchasing Manager
APPROVED AS TO THE AVAILABILITY
OF FUNDS:
r 21a Com figv/1VR Ti' //5
Jerry Dale
Interim Director of Finance
APPROVED AS TO FORM:
City Attorney/
P. R. No. 19165
9/21/15
Exhibit "A"
(Quote)
41
Aqua 4 4
Metric
Aqua Metric Sales Company
6700 Guada Coma Dr.,Schertz Texas 78154
Phone: (210)967-6300 •Facsimile: (210)967-6305
3J 4
City City of Port Arthur, Texas 4
Ciof t" \ w .
: '�� Attn: Lonnie Linden
Aw� 111 H.O. Mills Blvd _
ort rti us _ Port Arthur,Texas 77640
Texas lonnie.linden@portarthurtx.gov
Request for Quote
Meters & Metering Systems (AMR & Non-AMR)
Due: September 11, 2015
Primary Contact:
Kristy Hedgepeth
Manager,Bids&Proposals
Phone:(210)967-6300
Email:kristy.hedgepeth@aqua-metric.com
Prepared:
September 10 2015
b
\'-,:`,,;,!::.:_.7,04-, '��
5Ensus
May 2015
City of Port Arthur
Meters & Metering Systems (AMR & Non-AMR)
GENERAL INFORMATION
These specifications are for the furnishing of Meters and Encoded Registers with a 5 foot
wire that has a connector for Itron transmitters, delivered FOB, Water Utilities Service
Center, 111 H.O. Mills Blvd., Port Arthur, Texas 77640. All equipment shall be as
manufactured by Badger Meter, Inc. or Sensus Metering Systems, as specified below. All
meters shall meet AWWA C700. If a vendor offers any additional, optional, or alternate
bid items, it should be so noted on the below bid form to be considered a part of the
bid.
The estimated quantities listed below are for bidding purposes only, as funding allows and
does not require the City to purchase these amounts. All meters to register in US gallons.
All AMR meters shall include AMR HR-E encoder registers, as specified. In order to provide
for field accuracy and pressure testing, certain meters will utilize optional bronze NPT test
ports/plugs with caps to cover test ports and stainless steel strainers integral to the meter
casing. Please provide unit prices for each of the following bid items:
Positive Displacement/Turbo Meters w/bronze chamber and Encoders w/ltron connector
Item # Est. Item Unit Total
Quantity Description Price
1 400 %" x 3/" M-25LL bronze meter $136.64 $54,656.00
Alternate- 5/8" x 3/4" Sensus SRil with TRPL Encoded Itron ILC Register USG
2 50 1" x 1" M-55LL bronze meter $212.73 $10,636.50
Alternate— 1" Sensus SRI' with TRPL Encoded Itron ILC Register USG
3 5 1W x 1W M-120 bronze, flanged $436.41 $2,182.05
Alternate— 1 1/2" OMNI R2 with TRPL Encoded Itron ILC Register USG
4 10 1W x 1W M-120 bronze, flanged w/test plug $440.68 $4,406.80
Alternate— 1 1/2" OMNI R2 with TRPL Encoded Itron ILC Register USG
with Test Port
5 5 2" x 2" M-17OLL bronze, flanged $600.26 $3,001.30
Alternate—" OMNI R2 with TRPL Encoded Itron ILC Register USG
6 10 2" x 2" bronze, M-170 flanged w/test plug $604.54 $6,045.40
Alternate— 1 1/2" OMNI R2 with TRPL Encoded Itron ILC Register USG
with Test Port
7 400 HR-E Encoder M-25 HR-E W/Itron ILC 5'connector wire
For 5/8" M-25LL meter No Bid
May 2015
8 50 HR-E Encoder M-55 HR-E W/Itron ILC 5'connector wire
For 1" M-55 meter No Bid
9 15 HR-E Encoder M-120 HR-E W/Itron ILC 5'connector wire
For 1 1/2" M-120 meter No Bid
10 25 HR-E Encoder M-170 HR-E W/Itron ILC 5'connector wire
For 2" M170 meter No Bid
11 2 HR-E Encoder T-200 HR-E W/Itron ILC 5'connector wire
For 2" T 200 meter No Bid
Turbine/Turbo/Compound/Meters
HR-E encoder T-200, HR-E w/itron ILC 5' encoder wire for 2"T-200.
Item # Est. Meter Unit Total
Quantity Description Price
12 2 2" x 2" T-200 round bronze flanged $810.95 $1,621.90
Alternate— 1 1/2" OMNI T2 with TRPL Encoded Itron ILC Register USG
13 5 2" x 2" T-200 Elliptical bronze, flanged w/test plug $810.95 $4,054.75
Alternate— 1 1/2" OMNI R2 with TRPL Encoded Itron ILC Register USG
Fire Line Metering Assemblies (manufacturer as noted below)
Shall include UL listed fire service meter, strainer, detector check valve, test ports/plugs with
caps to cover test ports and bypass piping, as applicable, for low flow, turbo or positive
displacement meter. Also to include HR-E encoder Registers w/ITRON COMPATIBLE
CONNECTOR 5' WIRE.
Item # Est. Meter Unit Total
Quantity Description Price
14 4 3" Omni T2 Turbo Meter w/itron wire $1,003.20 $4,012.80
15 4 3" Omni C2 Compound Meter w/itron wire $1,436.16 $5,744.64
16 5 4" Omni T2 Turbo Meter w/itron wire $1,924.71 $9,623.55
May 2015
17 5 4" Omni C2 Compound Meter wintrcn wire $2.472.36 $12.361.80
18 5 4" Omni F2 Compact Meter w/Itron wire $5,560.73 327.803.65
19 5 6' Omni C2 Compound Meter w/itron wire $4.248.69 $21.243.45
20 5 6" Omni F2 Compact Meter w/itron wire $7,390.95 $36.954.75
21 5 8" Omni C2 Compound Meter wNitron wire $6.845.04 $34.225.20
22 5 8'' Omni F2 Compact Meter w/itron wire $11.050.40 $55.252.00
23 5 10" Omni F2 Compact Meter w/itron wire $15,793.40 $78.967.00
Miscellaneous Items
Item # Est. Item Unit Total
Quantity Description Price
24 5 3" Fire Hydrant turbo meter w/backflow
Preventer and HR-E Encoder $1.524.56 $7.622.80
3' OMNI H2 Fire Hydrant Meter with Techr,o--Check Va#ve, Sensus
Encoded Register and Couplings
Bidder:
Aqua Metric Sales Company V 04 t 1() p 1.,
Name of Company Signature
6700 Guada Coma Drive Schertz, Texas 78154
Address City State Zip
(210) 967-6300 (210) 967-6305
Phone FAX
P. R. No. 19165
9/21/15
Exhibit "B"
(Contract)
P. R. No. 19165
9/21/15
Exhibit "B"
(Contract)
P. R. No. 19165
9/21/15
PURCHASING CONTRACT
AGREEMENT FOR SENSUS METERS
THIS AGREEMENT is made this the of , 2015, by
and between an individual, firm partnership or corporation, Aqua Metric Sales
Company, of Riverside, CA hereinafter called "Vendor", and the City of Port Arthur, a
municipal corporation organized under the laws of the State of Texas, hereinafter called
the "Owner" or "City".
WITNESSETH: That for and in consideration of the payments, terms, conditions
and agreements set forth herein, Owner and Vendor agree as follows:
1. The term of this Contract shall be for one (1) year from the date that it is
signed by the City unless sooner terminated under the provision hereof. The City can
terminate this contract at its convenience which includes, but not limited to, funding not
being available in any budget cycle with thirty (30) days written notice.
2. The Vendor will provide SENSUS Meters, as delineated and submitted in
their proposal dated September 11, 2015.
3. During the term of this Contract, the Vendor will furnish all of the materials
and supplies, as stated in the specifications, described as:
SENSUS Meters
4. The Vendor agrees to deliver all materials on an as-needed basis during
the term of this contract in the unit prices as stated the proposal dated September 11,
2015.
5. The term "Contract Documents" means and includes the following:
A. Agreement
B. Specifications/Proposal
C. Notice to Proceed
6. This Agreement shall be binding upon all parties hereto and their
respective heirs, executors, administrators, successors and assigns.
P. R. No. 19165
9/21/15
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be
executed by their duly authorized officials, this Agreement in two (2) copies each of
which shall be deemed an original on the date first above written.
SIGNED AND AGREED to on the day of , 2015.
WITNESS: CONTRACTOR:
Aqua Metric Sales Company
SIGNED AND AGREED to on the day of , 2015.
WITNESS: CITY OF PORT ARTHUR:
City Secretary City Manager
A
,Aqua A A
Metric
Aqua Metric Sales Company
6700 Guada Coma Dr.,Schertz Texas 78154
Phone:(210)967-6300 • Facsimile:(210)967-6305
__-,o City of Port Arthur,Texas
City ofy
) Attn: Lonnie Linden
4Lkwi 111 H.O. Mills Blvd
ort rthu — Port Arthur,Texas 77640
Texas lonnie.linden@portarthurtx.gov
Request for Quote
Meters & Metering Systems (AMR & Non-AMR)
Due: September 11, 2015
IIII.!11Himimimmmimmimimiu. Primary Contact:
Kristy Hedgepeth
Manager,Bids&Proposals
Phone:(210)967-6300
• Email:kristy.hedgepeth@aqua-metric.com
Prepared:
September 10,2015
affiltilaa
sEnsus
May 2015
City of Port Arthur
Meters & Metering Systems (AMR & Non-AMR)
GENERAL INFORMATION
These specifications are for the furnishing of Meters and Encoded Registers with a 5 foot
wire that has a connector for Itron transmitters, delivered FOB, Water Utilities Service
Center, 111 H.O. Mills Blvd., Port Arthur, Texas 77640. All equipment shall be as
manufactured by Badger Meter, Inc. or Sensus Metering Systems, as specified below. All
meters shall meet AWWA C700. If a vendor offers any additional, optional, or alternate
bid items, it should be so noted on the below bid form to be considered a part of the
bid.
The estimated quantities listed below are for bidding purposes only, as funding allows and
does not require the City to purchase these amounts. All meters to register in US gallons.
All AMR meters shall include AMR HR-E encoder registers, as specified. In order to provide
for field accuracy and pressure testing, certain meters will utilize optional bronze NPT test
ports/plugs with caps to cover test ports and stainless steel strainers integral to the meter
casing. Please provide unit prices for each of the following bid items:
Positive Displacement/Turbo Meters w/bronze chamber and Encoders w/ltron connector
Item# Est. Item Unit Total
Quantity Description Price
1 400 %" x 3/4" M-25LL bronze meter $136.64 $54,656.00
Alternate - 5/8" x 3/4" Sensus SRII with TRPL Encoded Itron ILC Register USG
2 50 1" x 1" M-55LL bronze meter $212.73 $10,636.50
Alternate— 1" Sensus SRII with TRPL Encoded Itron ILC Register USG
3 5 11/2" x 1'/2" M-120 bronze, flanged $436.41 $2,182.05
Alternate— 1 1/2" OMNI R2 with TRPL Encoded Itron ILC Register USG
4 10 1'/2" x 1'/2" M-120 bronze, flanged w/test plug $440.68 $4,406.80
Alternate— 1 1/2" OMNI R2 with TRPL Encoded Itron ILC Register USG
with Test Port
5 5 2" x 2" M-17OLL bronze, flanged $600.26 $3,001.30
Alternate —" OMNI R2 with TRPL Encoded Itron ILC Register USG
6 10 2" x 2" bronze, M-170 flanged w/test plug $604.54 $6,045.40
Alternate— 1 1/2" OMNI R2 with TRPL Encoded Itron ILC Register USG
with Test Port
7 400 HR-E Encoder M-25 HR-E W/Itron ILC 5'connector wire
For 5/8" M-25LL meter No Bid
May 2015
8 50 HR-E Encoder M-55 HR-E W/Itron ILC 5'connector wire
For 1" M-55 meter No Bid
9 15 HR-E Encoder M-120 HR-E W/Itron ILC 5'connector wire
For 1 1/2" M-120 meter No Bid
10 25 HR-E Encoder M-170 HR-E W/Itron ILC 5'connector wire
For 2" M170 meter No Bid
11 2 HR-E Encoder T-200 HR-E W/Itron ILC 5'connector wire
For 2" T 200 meter No Bid
Turbine/Turbo/Compound/Meters
HR-E encoder T-200, HR-E w/itron ILC 5' encoder wire for 2" T-200.
Item # Est. Meter Unit Total
Quantity Description Price
12 2 2" x 2" T-200 round bronze flanged $810.95 $1,621.90
Alternate— 1 1/2" OMNI T2 with TRPL Encoded ltron ILC Register USG
13 5 2" x 2" T-200 Elliptical bronze, flanged w/test plug $810.95 $4,054.75
Alternate— 1 1/2" OMNI R2 with TRPL Encoded Itron ILC Register USG
Fire Line Metering Assemblies (manufacturer as noted below)
Shall include UL listed fire service meter, strainer, detector check valve, test ports/plugs with
caps to cover test ports and bypass piping, as applicable, for low flow, turbo or positive
displacement meter. Also to include HR-E encoder Registers w/ITRON COMPATIBLE
CONNECTOR 5' WIRE.
Item # Est. Meter Unit Total
Quantity Description Price
14 4 3" Omni T2 Turbo Meter w/itron wire $1,003.20 $4,012.80
15 4 3" Omni C2 Compound Meter w/itron wire $1,436.16 $5,744.64
16 5 4" Omni T2 Turbo Meter w/itron wire $1,924.71 $9,623.55
May 2015
17 5 4' Omni C2 Compound Meter w/itron wire $2.472.36 $12.361.80
18 5 4" Omni F2 Compact Meter w/Itron wire $5.560.73 $27.803.65
19 5 6" Omni C2 Compound Meter w/itron wire $4.248.69 $21.243.45
20 5 6" Omni F2 Compact Meter w/itron wire $7.390.95 $36.954.75
21 5 8" Omni C2 Compound Meter w/itron wire $6.845.04 $34.225.20
22 5 8' Omni F2 Compact Meter w/itron wire $11.050.40 $55,252.00
23 5 10" Omni F2 Compact Meter w/itron wire $15,793.40 $78,967.00
Miscellaneous Items
Item # Est. Item Unit Total
Quantity Description Price
24 5 3' Fire Hydrant turbo meter w/backflow
Preventer and HR-E Encoder $1,524.56 $7.622.80
3" OMNI H2 Fie Hydrant Meter with Techno-Check Valve Sensus
Encoded Register and Couplings
Bidder:
Aqua Metric Sales Company
Name of Company Signature
6700 Guada Coma Drive Schertz, Texas 78154
Address City State Zip
(210) 967-6300 (210) 967-6305
Phone FAX