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Home My WebLink AboutPR 19179: AWARDING CONTRACT TO ALLCO „ , . ` / ,/ City4f -I ECity ofP.R. No. 19179 Al 10/07/15 jt f,,-/ rthur Texas INTEROFFICE MEMORANDUM UTILITY OPERATIONS DEPARTMENT-ADMINISTRATION Date: October 07, 2015 To: Brian McDougal, City Manager From: Jimmie Johnson,Ph.D.,Director of Utility Operations RE: Proposed Resolution No. 19179 Nature of the Request: The City Council awarded a contract for the construction of the 24”waterline from 19th Street to the Sabine-Neches Canal ALLCO, L.L.C., in the amount of $3,114,960.00. Current contract price adjusted by previous change orders is $3,518,973.40. The project engineer, Arceneaux Wilson & Cole LLC, recommends Change Order No. 11 is the final change order that will remove all items not used in the project. It is also to increase bid item numbers 5, and 13 for additional pipe, and one (1) 4" air release valve with a manhole for this project. This change order is a deductive change order in the amount of $127,421.60, decreasing the total contract to $3,391,551.80. Staff Analysis, Considerations: Existing staff will monitor the contractor's performance. Recommendation: I recommend that the City Council approve Proposed Resolution No. 19179 authorizing the City Manager to execute Change Order No. 11 to the contract between the City of Port Arthur and ALLCO, L.L.C. of Beaumont, Texas, for the 24"waterline from 19th Street to the Sabine- Neches Canal. This change order is a deductive change order in the amount of$127,421.60. Budjiet Considerations: Account No. 429-1258-532.59-00, Project No. WSI003 P. R. No. 19179 10/07/15 jt RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 11 BETWEEN THE CITY OF PORT ARTHUR AND ALLCO, L.L.C.; FOR THE 24" WATERLINE FROM 19TH STREET TO THE SABINE NECHES CANAL FOR THE REMOVAL OF ITEMS NOT USED DECREASING THE TOTAL CONTRACT AMOUNT BY $127,421.60 TO A NEW CONTRACT AMOUNT OF $3,391,551.80. WHEREAS, per Resolution No. 13-503, the City entered into a contract for the installation of a Waterline from 19th Street to the Sabine Neches Canal, in the amount of $3,114,960.00, with a contract term of 365 calendar days; and WHEREAS, per Resolution No. 14-210, Change Order 1 authorized an additional $40,486.00 to add storm water pollution prevention measures required by the City of Port Arthur that was not included in the original contract, bringing the contract price for the project to $3,155,446.00 accepted by Allco; and WHEREAS, per Resolution No. 14-300, Change Order 2 authorized a credit of $21,980.00 for the use of 24" Certa-Loc restrained joint C900 PVC pipe in lieu of the 24" cement lined restrained joint gasket ductile iron pipe in the original bid to a new contract total of $3,133,466, and a time extension of six (6) days due to inclement weather bring the date of completion to January 25, 2015; and WHEREAS, per Resolution No. 14-342, Change Order 3 authorized an additional $12,072.00 for the relocation of an existing 6" waterline that was discovered during construction on Charleston Ave, the re-route of the 24" waterline to miss an existing storm sewer, and one foot of extra cover added to the 24" waterline approx. 2,100 L.F. to ensure protection of the line during the 18th Street construction project to a new contract total of$3,145,538.00, and a time P. R. No. 19179 10/07/15jt Page 2 of 4 extension of six (6) days due to inclement weather, bringing the date of completion to January 31, 2015; and, WHEREAS, per Resolution No. 14-389, Change Order 4, authorized a time extension of 3 days due to weather delays,to a new completion date of February 3, 2015; and, WHEREAS, per Resolution No. 14-449, Change Order 5, authorized the relocation of the proposed 24" waterline to avoid an existing structure at the intersection of 18th Street and Railroad Ave. in the amount not to exceed $53,100.00 to a new contract total of$3,198,638.00 and a time extension of three (3) days due to inclement weather bringing the date of completion to February 6, 2015; and, WHEREAS, per Resolution No. 14-554, Change Order 6, authorized the relocation of an existing 12" waterline at Railroad Ave. in the amount not to exceed $52,659.00, and a time extension of eight(8) days due to inclement weather; and, WHEREAS, per Resolution No. 14-607, Change Order 7, authorized the performing a 20-inch hot tap on an existing 20-inch waterline on Atlanta Street and an additional 250 feet of 30-inch, DR-11 HDPE of directional drilling in an amount not to exceed 5141,090.00, and a time extension of four(4) days due to inclement weather; and, WHEREAS,per Resolution No. 14-645, Change Order 8, authorized a time extension of four (4) days due to weather delays to a new contract time of 399 days and a contract price increase of $53,614.40 for additional HDPE footage needed to clear the existing underground structure that was unknown; and, WHEREAS, per Resolution No. 15-076, Change Order No. 9 authorized a time extension of thirty (30) days for a new contract time of 429 days with a new completion P. R. No. 19179 10/07/15jt Page 3 of 4 date of March 24, 2015, and increased the contract price to $3,518,973.40 for the installation of two 24" tees, 24" valves, foster adapters and solid sleeves to serve the proposed Terminal Road Elevated Storage Tank project. This change order allowed there to be water service available for the supply water to the proposed storage tank once it is constructed. In addition this change order removed and replaced an existing fence along Terminal Road in order to install the proposed 24" waterline; and, WHEREAS, per Resolution No. 15-132, Change Order No. 10 a time extension of eight (8) days due to weather delays,to a new completion date of April 1, 2015: and, WHEREAS, Arceneaux Wilson & Cole LLC, has requested and recommended the final Change Order No. 11 that will remove all items not used in the project. It is also to increase bid item numbers 5, and 13 for additional pipe, and one (1)4" air release valve with a manhole. This change order is a deductive change order in the amount of $127,421.60, decreasing the total contract to $3,391,551.80, attached as Exhibit"A". NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to execute, on behalf of the City of Port Arthur, Change Order No. 11 between the City of Port Arthur and Allco L.L.C., for the removal of all items not used in the project. It is also to increase bid item numbers 5, and 13 for additional pipe, and one (1) 4" air release valve with a manhole. This change order is a deductive change order in the amount of$127,421.60, decreasing the total contract to $3,391,551.80, attached hereto as Exhibit"A"; and, THAT a copy of the caption of this resolution be spread upon the minutes of the City Council. P. R. No. 19179 10/07/15jt Page 4 of 4 READ, ADOPTED AND APPROVED THIS day of , 2015 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor Councilmembers: • NOES: Deloris Prince Mayor ATTEST: APPRO ED AS TO FORM: Sherri Bellard Valeci./Tizeno City Secretary City Attorney APPROVED FOR ADMINISTRATION: i Lute Brian McDougal Clifton Williams, CPPB City Manager Acting Purchasing Manager Jimmie Johnson, Ph.D. Director of Utility Operations APPROVED AS TO AVAILABILITY OF FUNDS: Jerry Dare,—CPA/CGFO Interim Director of Finance Exhibit "A" (AW&C Change Order No.11) ARCENEAUX WILSON & COLE LLC Arc wiaon 6 Cola- - -AWC Engineering • Surveying • Planning September 23, 2015 Dr. Jimmie Johnson Director of Water Utilities City of Port Arthur 444 Fourth Street Port Arthur, Texas 77640 RE; PROPOSAL FOR CHANGE ORDER NO. 11 24"WATERLINE FROM 19TH STREET TO THE SABINE-NECHES CANAL Job No. CPA-650 Dear Mr. Johnson: Attached is Change Order No. 11 for the 24" Waterline from 19th Street to the Sabine-Neches Canal. This change order is the final change order for the 24" Waterline from 19th Street to the Sabine-Neches Canal that will add additional items and remove all items not used in the project. Change Order No. 11 will be a deductive change order in the amount of $127,421.60. I have attached Change Order No. 11 which modifies the contract to reflect this change for your consideration and action. Should you have any questions or require additional information, please contact our office. Very truly yours, Arceneaux Wilson & Cole LLC TEXAS REGISTERED ENGINEERING FIRM F-16194 Keestan Cole, PE Vice-President (409) 724-7888 • 2901 Turtle Creek Drive • Suite 320 • Port Arthur, Texas 77642 www.awceng.com AWC CHANGE ORDER No. 11 DATE: September 14, 2015 JOB NO. CPA-650 AGREEMENT DATE: November 5, 2013 NAME OF PROJECT: 24" Waterline from 19th Street to the Sabine-Neches Canal OWNER: CITY of PORT ARTHUR CONTRACTOR: ALLCO The following changes are hereby made to the CONTRACT DOCUMENTS: 1. Add the following Items to the Contract and Scope of Work: a. Increase 280 L.F., 24" C-905 PVC (Bid Item No. 5/$109.00 L.F.) [+] $ 30,520.00 b. Increase 1 Ea., 4"Air Release w/Manhole (Bid Item No. 13/$6,700.00) [+] $ 6,700.00 c. Decrease 10 L.F., 20" C-905 PVC (Bid Item No. 7/$195.00) [-] $ 1,950.00 d. Decrease 1 Ea., 20" Gate Valve and Box (Bid Item No. 8/$14,200.00) [-] $ 14,200.00 e. Decrease 1 Ea., Design of Trench Safety System (Bid Item No. 15/$500.00) [-] $ 500.00 f. Decrease 500 Lb., Extra Reinforcing (Bid Item No. 19/$0.75) [-] $ 375.00 g. Decrease 10 C.Y., Extra Class "A" Concrete (Bid Item No. 20/$150.00) [-] $ 1,500.00 h. Decrease 10 C.Y., Extra Cement Stabilized Sand (Bid Item No. 21/$500.00) [-] $ 400.00 i. Decrease 1470.60 L.F., Well Point (Bid Item No. 22/$30.00) [-] $ 44,118.00 j. Decrease 2 Ea., 12" Gate Valve and Box (Bid Item No. 23/$2,500.00) [-] $ 5,000.00 CHANGE ORDER NO. 11 September 14, 2015 AWCJob No. CPA-650, Contract No. 1 k. Decrease 2 Ea., 12" Ductile Iron Tee (Bid Item No. 24/$700.00) [-] $ 1,400.00 I. Decrease 3 Ea., 12" Compact Ductile Iron 900 Fitting (Bid Item No. 25/$450.00) [-] $ ___ 1,350,00 m. Decrease 3 Ea., 12" Compact Ductile Iron 45° Fitting (Bid Item No. 26/$400.00) [-] �_ 1,200.00 n. Decrease 2 Ea., 20" Gate Valve and Box (Bid Item No. 27/$15,000.00) [-] $ 30,000.00 o. Decrease 2 Ea., 20" Ductile Iron Tee (Bid Item No. 28/$1,500.00) [-] $ 3,000.00 p. Decrease 3 Ea., 20" Compact Ductile Iron 90° Fitting (Bid Item No. 29/$1,200.00) [-] $ 3,600.00 q. Decrease 3 Ea., 20" Compact Ductile Iron 45° Fitting (Bid Item No. 30/$1,000.00) [-] $ 3,000.00 r. Decrease 2 Ea., 24" Gate Valve and Box (Bid Item No. 31/$19,000.00) [-] $ 38,000.00 s. Decrease 2 Ea., 24" Ductile Iron Tee (Bid Item No. 32/$2,500.00) [-] $ 5,000.00 t. Decrease 3 Ea., 24" Compact Ductile Iron 90° Fitting (Bid Item No. 33/$2,000.00) [-] $ 6,000.00 u. Decrease 0.10 L.S., Storm Water Pollution Prevention (Bid Item No. 35/$40,486.00) [-] $ 4,048.60 TOTAL $ 127,421.60 2 of 3 CHANGE ORDER NO. 11 Arca noaux Wlison & Cole- - - .. September 14, 2015 AWCJob No. CPA-650, Contract No. 1 CHANGE TO CONTRACT PRICE: ORIGINAL CONTRACT PRICE: $3.114,960.00 CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $3,518,973.40 The CONTRACT PRICE due to this CHANGE ORDER will be fwd] [decreased] by: $ 127,421.60 Dollars The new CONTRACT PRICE, including this CHANGE ORDER,will be $ 3,391,551.80 CHANGE TO CONTRACT TIME: ORIGINAL CONTRACT TIME: 365 Calendar Days CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: 72 Calendar Days CURRENT DATE OF COMPLETION: April 1.2015 CONTRACT TIME due to this CHANGE ORDER will be increased by 0 Days The New DATE OF COMPLETION: April 1,2015 No other Terms and Conditions of the Contract are changed as a result of this Change Order. Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs incurred by Contractor in his performance of the work covered by the Change Order. RECOMMENDED BY ENGINEER: ACCEPTED BY: e-s-17e RCENEAUX WILSON & COLE LLC I NTRACTOR,OFFICEROROW R] ALLCO ACCEPTED BY: CITY of PORT ARTHUR 3 of 3