HomeMy WebLinkAboutPR 19177: PURCHASE OF SUPER BACKHOE LOADER City of
ort rthur
Texas
INTEROFFICE MEMORANDUM
PUBLIC WORKS DEPARTMENT-ADMINISTRATION DIV.
To: Brian McDougal, City Manager
From: Rawetts Baaheth, Sr., Interim Public Works Director
Date: October 6, 2015
RE: P. R. 19177
RECOMMENDATION:
It is recommended that the City Council approve Proposed Resolution No. 19177 authorizing the
purchase of a new JCB 3CX-14 Super Backhoe Loader from Adobe JCB of Houston, Texas, through the
BuyBoard Cooperative Purchasing Program, in the amount of$65,730.00.
STAFF ANALYSIS:
None.
BACKGROUND:
The new JCB 3CX-14 Super Backhoe Loader would replace unit #970, a 1993 Case Backhoe Loader
requiring repair with an estimated cost exceeding the value of the equipment and that of a new backhoe
loader. This new backhoe loader will assist Streets Division employees in streets repairs and concrete
work throughout the City.
BUDGET CONSIDERATIONS:
Funding is available in the Public Works Department Streets Division Equipment account number 001-
1203-531.92-00.
/aw
"Remember we are here to serve the Citizens of Port Arthur"
P.R. 19177
10/5/15 aw
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF A JCB 3CX-
14 SUPER BACKHOE LOADER FROM ADOBE JCB OF
HOUSTON, TEXAS, THROUGH BUYBOARD CONTRACT NO. 424-
13, FOR THE PUBLIC WORKS STREETS DIVISION, IN THE
AMOUNT OF $65,730.00; FUNDS ARE AVAILABLE IN THE
PUBLIC WORKS STREETS DIVISION EQUIPMENT ACCOUNT
NO. 001-1203-531.92-00.
WHEREAS, the Public Works Department is recommending that the City Council
authorize the purchase of a new JCB 3CX-14 Super Backhoe Loader from Adobe JCB of
Houston, Texas, for the Streets Division: and,
WHEREAS, pursuant to Chapter 271, Subchapter D, of the Local Government Code, a
city may participate in Facilities Commission for the purchase of goods at prices established
through purchase contracts of the Commission; and,
WHEREAS, per Resolution No. 02-341, the City of Port Arthur entered into an
interlocal agreement for cooperative purchasing with BuyBoard Cooperative Purchasing
Program (BuyBoard); and,
WHEREAS, a copy of the contract pricing worksheet and quote for the backhoe loader
are attached as Exhibit"A"; now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, facts and opinions in the preamble are true and correct; and,
THAT, the City Council authorized the purchase of a new JCB 3CX-14 Super Backhoe
Loader from Adobe JCB of Houston, Texas, through BuyBoard, in the amount of $65,730.00;
and,
P.R. 19177
10/5/15 aw
READ,ADOPTED,AND APPROVED this the day of , A.D. 2015 at
a meeting of the City of Port Arthur, Texas by the following vote: AYES:
Mayor:
Councilmembers:
NOES:
Mayor
ATTEST:
Sherri Bellard
City Secretary
APRON AS T.O FORM:
V
Val Tizeno
City Attorney
APPROVED AS TO AVAILABILITY
APPROVED FOR ADMINISTRATION: OF FUNDS:
Brian McDougal Je;Pk i a e
Cit . .ger Interim Director of Finance
R etts Baaheth, Sr./ Clifton Williams
Interim Director of Public Works Acting Purchasing Manager
P.R. 19177
10/5/15 aw
Exhibit "A"
ADOBE
[ E QUOTE b
Board6
EQUIPMENT
• • Cowerstive Prdaly
CONSTRUCTION EQUIPMENT, ROAD AND BRIDGE EQUIPMENT, DITCHING/TRENCHING/UTILITY EQUIPMENT AND OTHER
EQUIPMENT PROPOSAL NUMBER 424-13
Buying Agency: City of Port Arthur Dealer: Adobe Equipment
Contact Person: Carlton Edwards Contact Person: Bryan Henderson
Phone: 409-983-8516 Phone: 713-6924471
Email: carlton.edwards@portarthurtx.gov Email: bhenderson@adobeequipment.com
Manufacturers List Price&Build Codes
BUILD CODE DESCRIPTION j LIST PRICE
2EG2 JCB 3CX-14 Super Backhoe Loader, Diesel 91-HP, Manual Controls, 14'Dig j $ 81,731.00
200AM05 4-Wheel Drive, Powershift Transmission, LSD $ - —
200B7VE Galaxy Industrial Tires 12.5-18-10 Front and 21L-24-10 Rear $ 7,532.00
200CF08 Cab with Air Conditioning, Cloth Suspension Seat $ 16,784.00
200DE30 Live-Link Sysyem
200JA82 92"wide Pin-On Loader Bucket 1.4 Cu.Yd.with Bolt-On Cutting Edge $ 3,005.00
200MA50 24"Wide Backhoe Bucket, HD,Four Teeth ! $ 1,408.00
200RA01 220#Counter Weight $ 328.00
200RA20 Exterior Mirrors $ 200.00
200RA27 Instrument Vandal Guard $ 128.00
200RA56 Hydraulic Outriggers with Flip Stabilizer Feet $ 494.00
100 Hour Inspection
JCB Warranty 2 Years or 2,000 Hours
TOTAL LIST PRICE $ 111,610.00
Base Discount 20% $ 22,322.00
Net List Price $ 89,288.00
Buy Board Bid No.424-13 Item#8 Backhoe Loaders - Discount Off JCB Pricelist 20% $ 17,857.60
Buy Board Price $ _ 71,430.40
Additional Q4 Factory Municipal Discount $ 5,700.40
Final Bid Price $ 65,730.00
Unpublished Attachments/Options
ITEM# DESCRIPTION NET COST
SUBTOTAL $ -
BUYERS TOTAL COST( $ 65,730.00
Date: 10/7/2015
Warranry: JCB Warranty-2 Years/2,000 Hours Special Instructions:
Delivery: 60-90 Days from Date of Order
F.O.B. Your Port Arthur Location
Signature: P.O.#
Name: Terms: Net 30