HomeMy WebLinkAboutPR 19176: PURCHASE OF ASPHALT ZIPPER 40
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INTEROFFICE MEMORANDUM
PUBLIC WORKS DEPARTMENT-ADMINISTRATION DIV.
To: Brian McDougal, City Manager
From: Rawetts Baaheth, Sr., Interim Public Works Director
Date: October 6, 2015
RE: P. R. 19176
RECOMMENDATION:
It is recommended that the City Council approve Proposed Resolution No. 19176 authorizing the
purchase of a new 600-B203 Asphalt Zipper from Asphalt Zipper of Salt Lake City, Utah, in the amount
of$167.990.
STAFF ANALYSIS:
None.
BACKGROUND:
The Asphalt Zipper would be utilized in the Streets Division for asphalt road repairs making repairs
easier, reducing cost, and saving time on projects that would normally take up to one week potentially
reducing the work to less than a day. This machine allows for stabilization, asphalt grinding, milling, and
reclamation which allows for the ability to reuse materials and assist in repairing the significant amount of
base failures throughout the City.
BUDGET CONSIDERATIONS:
Funding is available in the Public Works Department Streets Division Equipment account number 001-
1203-531.92-00.
/aw
"Remember we are here to serve the Citizens of Port Arthur"
P.R. 19176
10/5/15 aw
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF A 600-B203
ASPHALT ZIPPER FROM ASPHALT ZIPPER OF SALT LAKE
CITY, UTAH, THROUGH HGAC CONTRACT PRICING, FOR THE
PUBLIC WORKS STREETS DIVISION, IN THE AMOUNT OF
$167,990.00; FUNDS ARE AVAILABLE IN THE PUBLIC WORKS
STREETS DIVISION EQUIPMENT ACCOUNT NO. 001-1203-531.92-
00.
WHEREAS, the Public Works Department is recommending that the City Council
authorize the purchase of a 600-B203 Asphalt Zipper from Salt Lake City, Utah, through HGAC
contract pricing, for the Streets Division; and,
WHEREAS, pursuant to Chapter 271, Subchapter D, of the Local Government Code, a
city may participate in Facilities Commission for the purchase of goods at prices established
through purchase contracts of the Commission; and,
WHEREAS, per Resolution No. 11-196, the City of Port Arthur entered into an
interlocal agreement for cooperative purchasing with HGAC Cooperative Purchasing Program
(HGAC); and,
WHEREAS, the Asphalt Zipper would be utilized in the Public Works Streets Division
for asphalt repairs throughout the City; and,
WHEREAS, a copy of the contract pricing worksheet for the asphalt zipper is attached
as Exhibit"a"; now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, facts and opinions in the preamble are true and correct; and,
THAT, the City Council authorizes the purchase of a 600-B203 Asphalt Zipper from
Asphalt Zipper of Salt Lake City,Utah,through HGAC pricing, in the amount of$167,990; and,
P.R. 19176
10/5/15 aw
THAT, funding is available in Public Works Streets Division Equipment account no.
001-1203-531.92-00.
THAT, a copy of the caption of this Resolution be spread upon the Minutes and the City
Council.
READ, ADOPTED, AND APPROVED this the day of , A.D. 2015 at
a meeting of the City of Port Arthur, Texas by the following vote: AYES:
Mayor:
Councilmembers:
NOES:
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED S TO FORM:
7/74.
Val Tizeno
City Attorney
APPROVED AS TO AVAILABILITY
APPROVED FOR ADMINISTRATION: OF FUNDS:
EA
Brian McDougal Jerry Dale
City a , ser Interim Director of Finance
lre/ , - ttiad"71A
Ra' tts Baaheth, Sr. / Clifton Williams
Interim Director of Public Works Acting Purchasing Manager
P.R. 19176
10/5/15 aw
Exhibit "A"
fIGCBuy CONTRACT PRICING WORKSHEET Contract SM10-14 Date 3/26/2015
For Standard Equipment Purchases No.: Prepared:
This Form must be prepared by Contractor and given to End User. End User issues PO to Contractor, and
MUST also fax a copy of PO,together with completed Pricing Worksheet,to H-GAC @ 713-993-4548.
Please type or print legibly.
Buying City of Port Arthur TX Contractor: Asphalt Zipper
Agency:
Contact Carleton Edwards p B r`� Clarice Christensen
Person:
Phone: 409-983-8516 Phone: 888-947-7378 X 204
Fax: 409-983-8128 Fax: 801-772-0909
Email: carleton.edwards @portarthurtx.gov Email: cchristensen( asphaitzipper.corn
Product 01AD4 Description: Asphalt Zipper 600-B203
Code:
A.Product Item Base Unit Price Per Contractor's H-GAC Contract: 138,740
B.Published Options-Itemize below-Attach additional sheet if necessary-Include Option Code in description if applicable
(Note:Published Options are options which were submitted and priced in Contractor's bid.)
Description Cost Description Cost
01AD4: AZ 600 with a 203 HP engine with power
top access hatch,power belt adjustment,wireless
remote,72"standard cutterhead,custom DOT
certified transport trailer. Training included.
01AE4: 72" Containment System("Grind Box") 13,250
Subtotal From Additional Sheet(s):
Subtotal B: 13250
C. Unpublished Options-Itemize below-Attach additional sheet if necessary
(Note:Unpublished options are items which were not submitted and priced in Contractor's bid.)
Description Cost Description Cost
Upgrade to: 260 HP Cummins engine,upgrade to a 16,000
300 gal.water system,riser skid feet,
upgrade to a 72"Zmag cutterhead
Subtotal From Additional Sheet(s):
Subtotal C: 16000
Check:Total cost of Unpublished Options(C)cannot exceed 25%of the total of the Base Unit
Price plus Published Options(A+13). For this transaction the percentage is: 11%
D.Total Cost before any other applicable Charges,Trade-Ins,Allowances,Discounts,Etc.(A+B+C)
Quantity Ordered: 1 X Subtotal of A+B+C: 167990 = Subtotal D: 167990
E.Other Charges,Trade-Ins,Allowances,Discounts,Etc.
Description Cost Description Cost
Subtotal E: 0
Delivery Date: F. Total Purchase Price(D+E): 167990
Specifications
_
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Max Cut Width*
72" 11829 mm
Max Cut Depth
12" 1305 mm
Max Cut Speed**
7200 ft2/hr 1669 m2/hr
Engine
Cummins
Horsepower
203 /260
Weight***
9450 lb 14286 kg
Cutter Head
Standard
Host Vehicle
Loader 3 yd