HomeMy WebLinkAboutPR 19171PURCHASE OF A GRADALL EXCAVATOR City of
ort rtItur
INTEROFFICE MEMORANDUM
PUBLIC WORKS DEPARTMENT-ADMINISTRATION DIV.
To: Brian McDougal, City Manager
From: Rawetts Baaheth, Sr., Interim Public Works Director
Date: October 6, 2015
RE: Proposed Resolution No. 19171
RECOMMENDATION
It is recommended that the City Council approve Proposed Resolution No. 19171 authorizing the
purchase of a Gradall Excavator for the amount of$366,656.80 from Associated Supply Co., Inc. (ASCO)
of Beaumont, Texas for the Public Works Drainage Division.
BACKGROUND
The Public Works Department desires to purchase a 2015 Gradall Truck Mounted Excavator from
Associated Supply Co., Inc. (ASCO) of Beaumont, Texas through Buyboard Purchase for the drainage
division funding through the Diesel Emissions Reduction Project Plan by the U.S. Environmental
Protection Agency(EPA)via Flint Hills Resources Port Arthur, LLC due to a settlement and enforcement
action.
BUDGET/FISCAL EFFECT
Funding available in account no. 625-1801-515.93-00, Project No. FH1601
STAFFING/EMPLOYEE EFFECT
None
SUMMARY
It is recommended that the City Council approve Proposed Resolution No. 19171 authorizing the
purchase of a Gradall Excavator for the amount of$366,656.80 from Associated Supply Co., Inc. (ASCO)
of Beaumont, Texas for the Public Works Drainage Division.
"Remember we are here to serve the Citizens of Port Arthur"
P.R. 19171
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RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF A GRADALL
EXCAVATOR FROM ASSOCIATED SUPPLY CO., INC. (ASCO) OF
BEAUMONT, TEXAS, UNDER BUYBOARD CONTRACT NO. 424-13
FOR THE PUBLIC WORKS DEPARTMENT DRAINAGE DIVISION IN
THE AMOUNT OF $366,656.80. FUNDING AVAILABLE IN
ACCOUNT NUMBER 625-1801-515.93-00, PROJECT NUMBER
FH 1601
WHEREAS, the Public Works Department is recommending that the City Council
authorize the purchase of a 2015 Gradall XL-4100 Truck Mounted Excavator from
Associated Supply Co., Inc. (ASCO) of Beaumont, Texas through Buyboard Puchase for
the Drainage Division; and,
WHEREAS, funding will be provided through the Diesel Emissions Reduction
Project Plan by the U. S. Environmental Protection Agency via Flint Hills Resources
(FHR) Port Arthur, LLC in connection with the settlement and enforcement action,
United States vs. Flint Hills Resources Port Arthur, LLC on behalf of the Clean Air Act;
and,
WHEREAS, pursuant to Chapter 271, Subchapter D, of the Local Government
Code, a city may participate in cooperative purchasing programs established by the
State Facilities Commission for the purchase of goods at prices established through
purchase contracts of the Commission for the purchase contracts of the Commission;
and,
WHEREAS, Associated Supply Co., Inc. of Beaumont, Texas, is an approved
vendor through Buyboard; and
P.R. 19171
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WHEREAS, pursuant to Resolution No. 02-341, the City of Port Arthur entered
into an interlocal agreement for cooperative purchasing with Buyboard Cooperative
Purchasing Program; and,
WHEREAS, the 2015 Gradall XL-4100 Truck Mounted Excavator is primarily used
to excavate soil material when performing drainage construction or ditch maintenance;
and,
WHEREAS, a copy of the contract pricing worksheet for the equipment for the
equipment is attached as Exhibit "A"; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, the Public Works Department is hereby authorized and directed to
purchase a 2015 Gradall XL-4100 Truck Mounted Excavator from ASCO of Beaumont,
Texas through Buyboard Purchase in the amount of $366,656.80; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
READ, ADOPTED AND APPROVED this the day of , A.D. 2015 at a
meeting of the City of Port Arthur, Texas by the following vote: Ayes:
Mayor:
Councilmembers:
Noes:
P.R. 19171
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Deloris "Bobbie" Prince
Attest: Mayor
City Secretary
APPROVED AS TO FORM: APPROVED AS TO AVAILABILITY OF
FUNDS:
iiYLC) (IL (14.(.1t'ettc
Valecia Tizerld Clifton Williams, CPPB
City Attorney Acting Purchasing Manager
APPROVED FOR ADMINISTRATION:
Brian McDougal Raw='s T. Baaheth, Sr.
City Manager Inte im Director of Public Works
)114,90/A. r
Jerry Dale, CPA/GFOA
Interim Director of Finance
EXHIBIT A
BuyBoard Quote ASSOCIATED SUPPLY COMPANY,INC.
THE FOLLOWING DETAILS SHALL BE PROVIDED WITH ANY BUYBOARD PURCHASE ORDER(FAX PURCHASE ORDER TO 800-211-5454)
BuyBoard Vendor: Associated Supply Company,Inc. Prepared By: Patrick McGriff
5980 S.MLK Pkwy.Beaumont,TX 77833 Mobile: 409/273-0439
Phone: 409/212-8100 Email: pmcgriffascoeq.com
Fax: 409/212-8101
Date Prepared: 6/25/2015
Government Agency: City of Port Arthur
Ship To: City of Port Arthur Bill To: City of Port Arthur
201 H.O.Mills Blvd. PO Box 1089
Port Athur,TX 77641 Port Arthur,TX 77641
Contacts'Name: Curtis"CJ"Newman Phone: 409/983-8524
Email: curtis.newman@portarthurtx.gov Fax: 409/983-8528
Product Description: Gradall XL-4100 Truck Mounted Excavator BuyBoard Contract: 424-13
I.Price List Dated: 12/20/2014 Base Price: $ 357,000.00
II:Base Bid Options(Itemized Below)
Gradall XL-4100 IV 6x4 Included
Chassis AC $ 2,460.00
66"ditching bucket w/BOCE $ 5,340.00
Upper seat belt $ 80.00
SUB-TOTAL: $ 7,880.00 SUB-TOTAL: $ -
Options List Price Total: $ 7,880.00
III.SUB-TOTAL OF I&II $ 364,880.00
IV.BuyBoard Discount: 1.50% $ 5,473.20 BUYBOARD CONTRACT PRICE: $ 359,406.80
V:NON-BASE OPTIONS Non-Base Options(%)= 0
Freight&Delivery $ 7,250.00 $ -
$ - $
$ - $
SUB-TOTAL: $ 7,250.00 SUB-TOTAL: $ -
VI:UNPUBLISHED OPTIONS ADDED TO CONTRACT PRICE(SUBTOTAL OF COL1&COL 2) $ 7,250.00
VII:TOTAL IV+VI $ 366,656.80
VIII:QUANTITY ORDERED UNITS: 1 $ 366,656.80
IX:TRADE-IN OR OTHER CREDIT(S): $ -
TOTAL: $ 366,656.80
FAX ALL PURCHASE ORDERS TO BUYBOARD AT 800-211-5454