HomeMy WebLinkAboutPR 19172: PURCHASE OF WATER TRUCKS City of
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INTEROFFICE MEMORANDUM
PUBLIC WORKS DEPARTMENT-ADMINISTRATION DIV.
To: Brian McDougal, City Manager
From: Rawetts Baaheth, Sr., Interim Public Works Director
Date: October 6, 2015
RE: Proposed Resolution No. 19172
RECOMMENDATION
It is recommended that the City Council approve Proposed Resolution No. 19172 authorizing the
purchase of two Water Trucks for the amount of$207,710.00 from Southwest International Trucks, Inc.,
of Arlington, Texas for the Public Works Streets Division.
BACKGROUND
The Public Works Department desires to purchase two 2016 International 4300 SBA Water Trucks from
Southwest International Trucks., Inc. of Arlington, Texas through Buyboard Purchase for the streets
division funding through the Diesel Emissions Reduction Project Plan by the U.S. Environmental
Protection Agency (EPA) via Flint Hills Resources Port Arthur, LLC due to a settlement and enforcement
action.
BUDGET/FISCAL EFFECT
Funding available in account no. 625-1801-515.93-00, Project No. FH1601
STAFFING/EMPLOYEE EFFECT
None
SUMMARY
It is recommended that the City Council approve Proposed Resolution No. 19172 authorizing the
purchase of two Water Trucks for the amount of$207,710.00 from Southwest International Trucks, Inc.,
of Arlington, Texas for the Public Works Streets Division.
"Remember we are here to serve the Citizens of Port Arthur"
P.R. 19172
Page 1
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RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF TWO WATER
TRUCKS FROM SOUTHWEST INTERNATIONAL TRUCKS, INC. OF
ARLINGTON, TEXAS, UNDER BUYBOARD CONTRACT NO. 430-13
FOR THE PUBLIC WORKS DEPARTMENT STREETS DIVISION IN
THE AMOUNT OF $207,710.00. FUNDING AVAILABLE IN
ACCOUNT NUMBER 625-1801-515.93-00, PROJECT NUMBER
FH1601
WHEREAS, the Public Works Department is recommending that the City Council
authorize the purchase of two 2016 International 4300 SBA 4x2 Water Trucks from
Southwest International Trucks, Inc. of Arlington, Texas through Buyboard Purchase for
the Streets Division; and,
WHEREAS, funding will be provided through the Diesel Emissions Reduction
Project Plan by the U. S. Environmental Protection Agency via Flint Hills Resources
(FHR) Port Arthur, LLC in connection with the settlement and enforcement action,
United States vs. Flint Hills Resources Port Arthur, LLC on behalf of the Clean Air Act;
and,
WHEREAS, pursuant to Chapter 271, Subchapter D, of the Local Government
Code, a city may participate in cooperative purchasing programs established by the
State Facilities Commission for the purchase of goods at prices established through
purchase contracts of the Commission for the purchase contracts of the Commission;
and,
WHEREAS, Southwest International Trucks, Inc. of Arlington, Texas, is an
approved vendor through Buyboard; and
P.R. 19172
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WHEREAS, pursuant to Resolution No. 02-341, the City of Port Arthur entered
into an interlocal agreement for cooperative purchasing with Buyboard Cooperative
Purchasing Program; and
WHEREAS, the two 2016 International 4300 SBA Water Trucks shall be
primarily used for water distributing when performing street construction or street
maintenance; and,
WHEREAS, a copy of the contract pricing worksheet for the equipment is
attached as Exhibit "A"; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, the Public Works Department is hereby authorized and directed to
purchase two 2016 International 4300 SBA Water Trucks from Southwest International
Trucks, Inc. of Arlington, Texas through Buyboard Purchase in the amount of
$207,710.00; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
READ, ADOPTED AND APPROVED this the day of , A.D. 2015 at a
meeting of the City of Port Arthur, Texas by the following vote: Ayes:
Mayor:
Councilmembers:
P.R. 19172
Page 3
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Noes:
Deloris "Bobbie" Prince
Attest: Mayor
City Secretary
Sherri Bellard
APPROVED AS TO FORM: APPROVED AS TO AVAILABILITY OF
FUNDS:
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Vale cia .rze•o / Clifton Williams, CPPB
City Attorney Acting Purchasing Manager
APPROVED FOR ADMINISTRATION: /
/
1' .lig A/
Brian McDougal ' ; etts T. Baahet , Sr.
City Manager Interim Director of Public Works
,litii4g6✓/2- corrPr�g
Jerry Dale, CPA/GFOA
Interim Director of Finance
EXHIBIT A
TEXAS LOCAL GOVERNMENT PURCHASING COOPERATIVE
BUYBOARD
End User Agency: CITY OF PORT ARTHUR, TX. Date Prepared by Contractor: 10/6/2015
Carleton Edwards Southwest International Trucks Inc.
Product Description: 2016 International 4300 SBA 4X2 27,000 LB GVWR BASE QUOTE
EAST TX TRK SYSTEMS REQUESTED 35,000 LB GVWR BID QUOTE
A: Bid Number: #430-13 Item: Base Chassis Bid $ 54,300.00
B: Options
Buy Board Fee $400.00 Options pricing $ 23,570.00
A/C and Radio,jump start stud Allison 3000 RDS 6 speed and $ -
heavy single frame synthetic fluid, air brakes, ABS $ -
12000 front axle and suspension air drier, 160 amp alt. 3 batteries $ -
23000 rear axle & 31000 suspension trans oil cooler, Cummins ISB $ -
synthetic fluid in all axles 260 H.P. 660 Torque componets $ -
extended warranties $3,945.00 needed for body co. $ -
Total this column $4,345.00 Total this column $ 23,570.00
NEEDED 86 INCH CA AND 70 INCH AF $ -
TOTAL OPTION PRICING FROM BOTH COLUMNS $27,915.00
TOTAL CHASSIS PRICING INCLUDING BASE PRICE AND OPTIONS $ 82,215.00
BODY QUOTE: ETTS QUOTE#1380 2000 GALLON BODY& OPTIONS $ 21,640.00
SINGLE TRUCK AND BODY PRICING / BODY INCLUDED IN THIS QUOTE $ 103,855.00
QUANITY BID FROM 1 TO 9999 FOR A TOTAL OF TRUCK AND BODY 1 $ 103,855.00
COMMENTS: TRUCK SPECS attached in quote
EXTENDED WARRANTIES IN THIS QUOTE CAN BE REMOVED OR MODIFIED IN TIME AND MILEAGE
SOME CHANGES CAN BE MADE TO THE SPECS AND PRICING WILL BE ADJUSTED ACCORDINGLY
CUMMINS PP1 ENGINE WARRANTY AND EXHAUST AND AFTERTREATMENT EXTENDED WARRANTY
60 month extended tow warranty and 60, 150000 mile extended vehicle warranty, 60 month or 150,000 mile
CUMMINS PP1 ENGINE WARRANTY AND EXHAUST AND AFTERTREATMENT EXTENDED WARRANTY
RICK BIERMAN
SOUTHWEST INTERNATIONAL TRUCKS INC ARLINGTON TX. LOCATION FOR THE BUY BOARD
2401 E. PIONEER PKWY.
ARLINGTON, TX. 76010
FAX# 817-861-7084
OFICE# 817-461-2931
MOBILE# 817-905-2326
E-MAIL ADDRESS rick.bierman@swit-tx.com
Rick Bierman
10/6/20151:07 PM Masters International Trucks 817-461-2931