HomeMy WebLinkAboutC. ROCK EMBEDMENT MATERIALS City of Port Arthur, Texas
Mayor and City Council Communication
DATE
3/5/02
REFERENCE
EMBED02aDOC
SUBJECT
Award of Bid for #57 and #67 Rock Embedment
Materials and Reject Bids for #610 Limestone Material
for the Utility Operations Department.
PAGE
1 of 2
RECOMMENDATION
We recommend the City Council reject bids for #610 limestone material and award the bid for #57 and
#67 Embedment Materials to APAC-Texas, Inc., of Beaumont, Texas in the unit price amount of
$14.50/ton (plus $3.00/ton for delivery, if needed) for the Utility Operations Department, Water
Distribution and Wastewater Conveyance Divisions, accounts 410-1253-532.35 and 410-1255-532.33,
respectively.
BACKGROUND
This material is used in utility construction and maintenance work performed by the water and sewer
crews. This material is typically delivered to various job sites and/or the Water Utilities Service Center.
The Public Works Department recently received bids for embedment materials. The bids received by
Utility Operations on #610 limestone were more costly than bids received by Public Works, therefore,
the Utilities will be using the same vendor as Public Works and will reject the bids for the #610
limestone only. Two vendors submitted bids, which were received on February 27, 2002.
Bid Amount (S/ton) Rejected
Bidder Grade 3(#57) Grade 4(#67) Delivery Charge Limestone #610
Martin Marietta Aggregate
Beaumont, Texas
$15.50 $15.50 $3.25 $14.50
APAC-Texas
Beaumont, Texas
$14.50 $14.5 $3.00 $14.50
The lowest and best bid meeting the requirements of the specifications is from APAC-Texa$, Inc., of
Beaumont, Texas and is therefore recommended for award.
PREPARED BY
DS:KE
APPROVED BY
City Manager
DISPOSITION BY COUNCIL
[]APPROVE
~OTHER (DESCRIBE)
PROCESSED
BY
CITY
SECRETARY
DATE
City of Port Arthur, Texas
Mayor and City Council Communication
DATE
3~5~02
REFERENCE
EMBED02aDOC
SUBJECT
Award of Bid for #57 and #67 Rock Embedment
Materials and Reject Bids for #610 Limestone Material
for the Utility Operations Department.
PAGE
2 of 2
BUDGET/FISCAL EFFECT
Funds for the purchase of this material are budgeted in the current operating budget accounts no. 410-
1253-532.35 & 410-1255-532.33. Our current prices for this material are $14.95/ton for Grade 3 & 4
with a $3.00/ton delivery charge.
STAFFING/EMPLOYEE EFFECT
None.
SUMMARY
The bid from APAC-Texas, Inc. is the lowest and best bid for Embedment Materials, and is
therefore recommended for approval in the unit prices shown above.
Director of Utility Operations
Rebecca Underhill
Director of Finance
xc: Kelly Eldridge
410 Water & Sewer Fund
1253 Water Distribution division
1255 Wastewater Conveyance division
532 Water Utilities
33 Sanitary Sewer System
35 Water System
PREPARED BY:
DS:KE
APPROVED BY
City Manager
DISPOSITION BY COUNCIL:
PROCESSED
BY
CITY
SECRETARY
BAPPROVE BOTHER(DESCRIBE)
DATE