HomeMy WebLinkAboutD. MATERIALS CONTRACTS CITY OF PORT ARTHUR, TEXAS
MAYOR and CITY COUNCIL COMMUNICATION
DATE REFERENCE SUBJECT Award Vsrious [PAGE
March 12, 2002 NUMBER Materials Contracts I 1 of 5
RECOMMENDATIONS
It is recommended that City Council award bids for the Emulsions, Asphalt and Prime Oil to Eagle Asphait~
Koch, Crafco and Performance Grade Asphalt, award Tongue and Groove Concrete Pipe and Concrete
Box Culverts to National Concrete and Hanson Pipe; Soils to Redwine, Concrete Building Materials tc
Quality and Parker and Road B .u!lding Material to Vulcan Material, Trinity Aggregates Distribution~
APAC, Austin White, TXI, Quality, AMF and ChemLime, all as listed below. All of these materials will
be utilized by various City Departments at an estimated yearly cost of approximately $1,000~000.00. Bids
will be in effect for approximately one (1) year.
BACKGROUND
These are the annual material contracts for various items that will be used throughout the City on projects
and by various departments.
Bids were received and opened for various types of materials on February 27, 2002. Bid packets were
provided to 35 area vendors with 25 bidders responding to the request.for bids as. advertised in the P.orl
Arthur News on February 3 and Febmazy 10, 2002. (Attached are the brad tabulahon sheets and a bnel
definition and use for material). These bids were reviewed by the Public Works and Purchasing Staff.
ITEM
EMULSION, ASPHALT AND PRIME OIL - Pick up at plants or delivered
PRICE
FY01-02
(Picl~d up)
1. MC-30 NO BIDS
2. RC-250 NO BIDS
3. RS-2 $0.66
4. CRS-2. $0.66
5. SS-1 $0.66
6. CRS-1P $0.80
7. AEPo $0.85
8. Crack Sealant Materialo $0.280
9. Rubber Asphaltic Emulsion $0.90
10.Recycling & Rejuvenating $0.80
(Upcharge for each l%additionofPolym~) N/A
CSS-1 N/A
· Items used most often
COST DIFF.
FY 02-03
(Delivered) (Picir~d up)
$0.892 $0.835 N/A
$0.892 $0.835 N/A
$0.59 $0.55 -16.7%
$0.59 $0.55 -16.7%
$0.59 $0.55 -16.7%
$1.06 $0.94 17.5%
$1.03 $0.93 N/A
$0.69 $0.65 -23.5%
$0.29 $0.29 3.5%
NO BIDS NO BIDS N/A
$0.85 $0.80 0%
$0.10 $0.10 N/A
$0.59 $0.55 N/A
VENDOR
Eagle Asphalt
Eagle Asphalt
Koch
Koch
Koch
Koch*
Performance*
Koch
Crafco
Performance
Performance
Koch
PREPARED BY LEM/vkl
APPROVED BY
CITY MANAGER ~
DISPOSITION BY COUNCIL:
V1APPROVED VIOTHER
(DESCRIBE)
PROCESSED BY:
CITY SECRETARY
DATE
CITY OF PORT ARTHUR, TEXAS
MAYOR and CITY COUNCIL COMMUNICATION
DATE I REFERENCE SUBJECT Award Various
March 12, 2002 I NUMBER Materials Contracts PAGE
2of5
· Although Performance was low on CRS-1P for pick-up, their location in LaMarque, Texas would make pick-up
more costly than at Koch in Port Neches, Texas. Pick up of CRS-1P is awarded to Koch, delivery of CRS-1P is
awarded to Performance.
SOILS - Pick up at pits or delivered
COST PRICE
ITEM FY 01-02 FY 02-03 DIFF. VENDOR
(Picked up) (l~liv~n~d) (Picked Up)
1. Fillsand* $2.00 $4.45 $2.00 0% Redwine
2. 60/40* $2.00 $4.45 $2.00 0% Redwine
3. Clay* $2.00 $4.45 $2.00 0% Redwine
4. Top Soil* $ 5.00 $8.00 $8.00* N/A Redwine
*NOTE: Item 4 for pick-up not awarded to Redwine due to bid price of $8.00 for pick up being the same as the
~elivexed price.
,Items used most otten
[II. CONCRETE PIPES~ CULVERT
A_. Class III Reinforced Concrete Pipe (ASTM C76) - Delivered at worksite,
COST PR/CE
ITEM FY 01-02 FY 02-03 DIFF.
1. 12"diameter* $ 7.72 $ 8.11 5%
2. 15" diameter* $ 8.93 $ 9.38 5%
3. 18" diameter* $10.13 $10.64 5%
4. 21" diameter $12.75 $13.39 4.7%
5. 24" diameter* $14.70 $15.44 5%
6. 30" diameter* $19.53 $ 20.51 5%
7. 36" diameter* $29.30 $ 30.18 3%
8. 42" diameter $41.16 $ 43.43 5.5%
9. 48" diameter $50.87 $ 53.41 5%
10. 54" diameter $68.04 $ 70. t0 3%
11.60" diameter $80.69 $ 84.72 5%
12.72" diameter $116.76 $122.60 5%
*Items used most often
w/sealant strips
VENDOR
National Concrete
National Concrete
National Concrete
National Concrete
National Concrete
National Concrete
National Concrete
National Concrete
National Concrete
National Concrete
National Concrete
National Concrete
Concrete Box Culvert (ASTM C789) - Delivered to
worksite, w/sealant strips.
COST PRICE
ITEM FY 01-02 FY 02-03 DIFF
1. 3' x2' $47.25 $50.56 7%
2. 3'x3'* $53.55 $57.30 7%
3. 4' x 2' $ 61.43 $ 65.73 7%
4. 4' x 3'* $ 67.73 $ 72.47 7%
5. 4' x 4'* $ 74.20 $ 79.39 7%
6. 5'x2' $82.16 $87.91 7%
7. 5' x 3' $ 89.70 $ 97.77 9%
8. 5' x4' $ 96.30 $104.97 9%
VENDOR
National Concrete
National Concrete
National Concrete
National Concrete
National Concrete
National Concrete
National Concrete
National Concrete
CITY OF PORT ARTHUR, TEXAS
MAYOR and CITY COUNCIL COMMUNICATION
DATE REFERENCE SUBJECT Award Various PAGE 3 ors
March 12, 2002 NUMBER Materials Contracts
COST PRICE
ITEM FY 01-02 FY 02-03 DIFF.
9. 5'x5' $104.00 $113.36 9%
10. 6' x3' $112.32 $122.43 9%
11. 6' x4' $122.72 $133.76 9%
12. 6' x 5' $134.40 $146.50 9%
13. 6' x 6' $143.52 $156.44 9%
14. 7' x 3' $139.65 $152.22 9%
15. 7' x 4' $155.40 $169.39 9%
16. 7'x 5' $166.95 $184.36 10.4%
17. 7' x 6' $200.44 $220.00 9.8%
18. 7' x 7' $213.90 $235.30 10%
*Items used most often
VENDOR
National Concrete
National Concrete
National Concrete
National Concrete
National Concrete
National Concrete
National Concrete
National Concrete
Hanson Pipe
Hanson Pipe
Concrete Box Culverts (ASTM C850) - Delivered to worksite, w/sealant strips
COST PRICE
ITEM FY 01-02 FY 02-03 DIFF.
1. 3' x 2' $ 49.88 $ 53.37 7%
2. 3' x3'* $ 57.23 $61.24 7%
3. 4' x2' $ 67.20 $ 71.90 7%
4. 4' x 3'* $ 76.65 $ 82.02 7%
5. 4' x4'* $85.28 $91.25 7%
6. 5' x2' $ 96.60 $105.29 9%
7. 5'x3' $105.47 $114.95 9%
8. 5'x4' $117.60 $128.18 9%
9. 5'x5' $128.10 $139.63 9%
10. 6' x 3' $133.35 $145.35 9%
11.6' x4' $142.80 $155.65 9%
12.6' x 5' $158.55 $172.82 9%
13.6' x 6' $169.52 $184.78 9%
14. 7' x 3' $156.45 $170.53 9%
15.7' x4' $173.25 $188.84 9%
16. 7' x 5' $185.85 $202.58 9%
17. 7' x 6' $226.50 $247.05 9%
18.7' x 7' $239.55 $263.55 10%
*Items used most often
VENDOR
National Concrete
National Concrete
National Concrete
National Concrete
National Concrete
National Concrete
National Concrete
National Concrete
National Concrete
National Concrete
National Concrete
National Concrete
National Concrete
National Concrete
National Concrete
National Concrete
Hanson Pipe
Hanson Pipe
Preformed Gasket Sealant, "Ram-nek"
1. 1" x 2'-6" N/A
2. 1 ½" x3'-6 N/A
3. 1 W' x 3'-6" N/A
4. 2"x3'-6" N/A
$ 22.66 N/A
$ 31.56 N/A
$ 29.10 N/A
$ 27.12 N/A
Hanson Pipe
Hanson Pipe
Hanson Pipe
Hanson Pipe
CITY OF PORT ARTHUR, TEXAS
MAYOR and CITY COUNCIL COMMUNICATION
DATE REFERENCE SUBJEC'r Award Various PAGE 4 of 5
March 12, 2002 NUMBER Materials Contracts
IV. CONCRETE BUILDING MATERIALS - Picked up/delivered as appropriate
COST PRICE
ITEM FY 01-02 FY 02-03 DIFF. VENDOR
1. 4 'A SACK CONCRETE. $50.00 $50.00 0% Quality
2. a. 'ASK. INCREASEe $ 2.00 $ 2.00 0% Quality
b. 'ASK. DECREASE N/A $ 2.00 N/A Quality
3. ¼ x12"x12" WIRE MAT 8'x20'*$16.75 $16.99 1.4% Parker Lumber
4. W' SMOOTH REIN BAR $0.320 $0.40 2.5% Parker Lumber
5. 'A" DEFORM BAR, $0.102 $0.113 10.8% Parker Lumber
6. ~A" DEFORM BAR, $0.060 $0.07 16.7% Parker Lamber
7. ROLL WIRE 150'x5', 6 GA $75.50 $79.00 4.6% Parker Lumber
8. KELODES NOB]DS NO BIDS N/A
9. PORTLAND CEMENT (~vuc) $6.25/94 lbs. $6.30/94 lbs. 0.8% Parker Lumber
· Items used most oiten
ROAD BUILDING MATERIALS
COST
18a. ~A SK. INCREASE $ 1.50
1Bb. ¼ SKDECREASE N/A
19. CONCRETE RUBBLE N/A
20a. HEARTH SLAG 0'-1 ¼"SIZE N/A
20b. HEARTH SLAG l~A"-3'' SIZE N/A
,Items used most often
ITEM FY 01-02 FY 02-03
1. TYPE PE GR. 2 PRECOATED, $ 30.53 $ 31.16
2. TYPE PE GR. 4 PRECOATED* $ 30.53 $ 31.16
3. TYPE "B" COLDMIX, $ 34.83 $ 35.41
4. TYPE "D" COLDMIX, $ 34.83 $ 35.41
5. BLACKBASE $ 34.83 $ 33.80
6. LlMESTONE,(delivered) $14.80 $14.80
LIMESTONE, (picked up) $12.50 $12.50
7. 610 BASE LIMESTONE,cr~iiv~3 $16.50 $17.00
610 BASE LIMESTONE, (~k~up) $15.50 $15.50
8. TYPE "D" HOT MIX* $ 31.50 $ 32.95
9. TYPE "D' HOTIvlIX COLD LAID* $ 33.85 $ 34.30
10. BULK LIME $ 85.64 $ 86.51
11. LIME SLURRY $ 96.75 $ 97.75
12. ROMAYOR SAND NO BraS NO BIDS
13. LT. WT. GR. 3, $ 32.00 $33.00
14. LT. WT.GR. 3 PRECOATED, $ 42.65 NO BIDS
15. LT. WT.GR. 4 · $ 31.75 $33.00
16. LT. WT. GR.4 PRECOATED, $ 42.65 NO BIDS
17. CEM STAB BASE 1~ s~ (D~liv~), $ 14.30 $ 14.30
(Pick~u0) $12.00 $12.00
$ 1.50
$ 1.50
$ 13.00
$ 15.00
$ 13.00
PRICE
DII~F. VENDOR
2% VULCAN
2% VULCAN
1.6% VULCAN
1.6% VULCAN
3% APAC
0% TRINITY AGG.
0% TRINITY AGG.
3% QUALITY
0% TRINITY AGG.,
4.6% APAC
1.3% APAC
1% AUSTIN WHITE
1% CHEM LIME
N/A B~t price at time of purchase
3% TXI
N/A ~ ~ ~ ~ ,,~ ~
4% TXI
N/A
0% TRINITY AGG.~
0% TRINITY AGG.,
0% TRINITY AGG.
N/A TRII~TY AGG.
N/A APAC
N/A AMF
N/A AMF
CITY OF PORT ARTHUR, TEXAS
MAYOR and CITY COUNCIL COMMUNICATION
DATE REFERENCE SUBJECT Award Various PAGE 5 of 5
March NUMBER Materials Contracts
*Item 7 (610 base limestone, picked up) awarded to fourth low bidder due to other bidder's plants being out of Port
Arthur at greater distance which would result in lost time on the job and additional hauling costs when City hauls
material.
*Item 17 (Cement Stabilized Base 1 ~ sack delivered) awarded to second low bidder on basis of plant being in Port
Arthur (3% rule), resulting in shorter haul for time-sensitive material. (Picked up) awarded to second low bidder due te
other bidders' plants being out of Port Ardmr at a greater distance which would result in lost time en the job and additiena]
hauling costs when City hauls the time-sensitive material.
BUDGET/FISCAL EFFECTS:
Funds are available in various department's budgets or street programs for FY 2002 in the amount of
$1,000,000.00.
STAFFING/EMPLOYEE EFFECTS:
Approval of the material contracts will not affect staffing.
SUMMARY:
It is recommended that the City Council award the Annual Material Contracts to the vendors that arc
recommended in the background section of this report. All bids are the most responsive as stated in their
bids, and each is to the best advantage to the City. The materials will be utilized by various City Departments
and funding will be from City sources as well as CDBG funds. The contracts will be in effect for
approximately one year. Materials for which no bids were received will be bought as best price at time ot
need.
[Le~e E. McMahen, P.E.
~ ~,._..,~t°r of Public Works .
Rebecca Underhiil
Director of Finance
Dave~]~rannon
Purchasing Manager
File: e:\wo~'~ldfnnmaterials2002
MATERIAL DEFINITIONS
Aggregate
Any hard, inert, mineral material used for mixing ha graduated fragments.
gravel, crushed stone, and slag.
It includes sand,
Aggregate Course-Graded
One having a continuous grading in sizes of particles from coarse through flue with a
predominance of course sizes.
Asphalt Concrete
High quality, thoroughly controlled hot mixture of asphalt cement and well-graded, high quality
aggregate, thoroughly compacted into a uniform dense mass typified by ASTM Specification D
3515·
Asphalt Pavements
Pavements consisting of a surface of mineral aggregate coated and cemented together with
asphalt cement on supporting courses such as asphalt bases; crashed stone, slag, or gravel; or on
portland cement concrete, brick, or block pavement.
Asphalt Prime Coat
An application of a low viscosity cutback asphalt product to an absorbent surface. It is used to
prepare an untreated base for an asphalt surface. The prime penetrates into the base and plugs
the voids, hardens the top and helps bind it to the overlying asphalt course.
Asphalt Surface Treatments
Asphalt surface treatment is a broad term embracing several types of asphalt or asphalt-aggregate
applications, usually less than 22 ram (1 inch) thick, to a road surface. The types range from a
light application of emulsified or cutback asphalt to single or multiple surface layers ruade up of
alternating applications of asphalt and aggregate. ·
As~halt Tack Coat
A very light application of asphalt, usually asphalt emulsion diluted with water.
ensure a bond between the surface being paved and the overlying course.
It is used to
As~hall
A dark brown to black cemcntitious materiai in which the predominating constituents are
bitumens which occur ha nature or are obtained in petroleum processing.
Asplmlt Joint Sealer
An asphalt product used for sealing cracks and joints in pavement and other structures.
Asphalt Rock .:
Porous rock such as sandstone or limestone that has become impregnated with natural asphalt
through geologic process.
Base Course
The layer of material immediately beneath the surface or intermediate course. It may be
composed of crashed stone, crashed slag, crashed or uncmshed gravel and sand, or combinations
of. these materials. It also may be bound with asphalt (see Asphalt Base Course).
Bitumen
A mixture of hydrocarbons of natural or pyrogenous origin, or a combination of both; frequently
accompanied by nonmetallic derivatives which may be gaseous, liquid, semisolid, or solid; and
which are completely soluble in carbon disulfide.
Centent
A powdered substance of lime and clay, mixed with water, etc. to make mortar or concrete; it
hardens upon drying; any adhesive substance, as glue; to join as with cement; to cover with
cement.
Cold Laid Plant Mixture
· Plant mixes that may be spread and compacted at atmospheric temperature.
Conct'ete
A hard building materia! made of sand, gravel, cement and water.
Cutback Asphalt
Asphalt cement which has been liquefied by blending with petroleum solvents (also called
diluents). Upon exposure to atmospheric conditions the diluents evaporate, leaving the asphalt
cement to perform its function of cementing and waterproofing.
a. Rapid-Curing (RC) Asphalt - Cutback asphalt composed of asphalt cement and a
naphtha or gasoline-type diluent of high volatility. (See Specifications for Rapid-
Curing Asphalt, ASTM Designation D 2028 or AASHTO Designation M 81).
Medium-Curing OMC) Asphalt - Cutback asphalt composed of asphalt cement and
kerosene-type diluent of medium volatility. (See Specifications for Medium-
Curing Asphalt, ASTM Designation D2027 or AASHTO Designation M 82).
Slow-Curing (SC) Asphalt - Cutback asphalt composed of asphalt cement and oils
of low volatility. (See Specifications for Slow-Curing Asphalt, ASTM
Designation D2026 or AASHTO Designation M 141).
Road-Oil - A heavy petroleum oil, usually one of the Slow-curing (SC) grades.
(See Specifications for Slow-Curing Asphalt, ASTM Designation D 2026 or
AASHTO Designation M 141).
Culvert
A drain or conduit under a road or embankment.
Emulsified Asl~halt
An emulsion of asphalt cement and water that contains a small amount of an emulsifying agent,
a heterogeneous system containing two normally immiscible phases (asphalt and water) in which
the water forms the continuous phase of the emulsion, and minute globules of asphalt form. the
discontinuous phase. Emulsified asphalts may be either the anionic, electronegatively charged
asphalt globules, or cationic, electropositively charged asphalt globule types, depending upon the
en-tulsifying agent.
llot M~ Aspha~ (lIMA)
Asphalt/aggregate mixture produced at a batch or drum-mixing facility that must be spread and
compacted while at an elevated temperature. To dry the aggregate and obtain sufficient fluidity
of the asphalt cement, both must be heated prior to mixing - giving origin to the term "hot mix".
A white substance, calcium oxide, obtained by the action of heat on limestone and used in mortar
and cement and to neutralize acid soil.
Iz'mestone
Rock consisting mainly of calcium carbonate.