HomeMy WebLinkAboutPR 19183: CONTRACT WITH PORT ARTHUR HISTORICAL SOCIETY FOR FUNDING OF THE POMPEIIAN VILLA City of Port Arthur
Finance Department
Memorandum
To: Brian McDougal, City Manager
From: Jerry W. Dale, Interim Director of Finance
Date: October 8, 2015
Re: PR 19183
Recommendation
I recommend that the City Council adopt Proposed Resolution 19183, approving a
contract between the City and the Port Arthur Historical Society for the purpose of
funding the Pompeiian Villa for the 2015-2016 fiscal year in the amount of
$19,800.
P. R. NO. 19183
JNP 10/08/2015
RESOLUTION NO.
A RESOLUTION APPROVING A CONTRACT
BETWEEN THE CITY OF PORT ARTHUR AND THE
PORT ARTHUR HISTORICAL SOCIETY FOR THE
PURPOSE OF FUNDING OF THE POMPEIIAN VILLA
FOR THE 2015-2016 FISCAL YEAR IN THE AMOUNT
OF $19,800.00, ACCOUNT NO. 140-1405-551.59-00,
M97909
WHEREAS, the City Council recognizes that the Port Arthur Historical Society and the
operation of the Pompeiian Villa are valuable assets and serve a valid public purpose in the
community; now therefore
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the City Manager is authorized to execute the contract attached hereto as Exhibit "A"
on behalf of the City of Port Arthur with the Port Arthur Historical Society, providing funding for
hostess service and grounds maintenance, and
THAT, a copy of the caption of this Resolution shall be spread upon the Minutes of the City
Council.
READ, ADOPTED, AND APPROVED, this day of October, 2015, AD, at a Regular
Meeting of the City Council of the City of Port Arthur, Texas by the following vote:
AYES: Mayor:
Council members:
NOES:
Deloris Prince, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
/ A 4 A..J
I TizenIF, City A ft•rney
APPROVED FOR ADMINISTRATION:
Brian McDougal, City Manager
AVAILABILITY OF FUNDS:
L
Jerry 1N �a�e, Interim Finance Director
Z:finance/resolutions/pompeiian villa-budget
Exhibit "A"
THE STATE OF TEXAS *
KNOW ALL MEN BY THESE PRESENTS;
COUNTY OF JEFFERSON *
AGREEMENT
THIS AGREEMENT, made and entered into between the PORT ARTHUR
HISTORICAL SOCIETY (the "Society"), non-profit corporation, and the CITY OF PORT
ARTHUR, TEXAS (the "City"), a municipal corporation;
WITNESSETH:
WHEREAS, the PORT ARTHUR HISTORICAL SOCIETY, and the CITY OF PORT
ARTHUR, in recognizing the importance of the operation of said Pompeiian Villa and benefits
to preservation of history of the City and the economic development of Lakeshore Drive, and the
benefits derived therefrom by patrons of the SOCIETY, and the citizens and visitors to the
CITY, have jointly resolved to enter into an agreement to provide operating funds for said
facility; and
WHEREAS, the CITY OF PORT ARTHUR has agreed to provide operating funds for
the Pompeiian Villa for the 2015-2016 fiscal year(October 1, 2015 —September 30, 2016) in a
sum not to exceed $19,800, said appropriation having been included in the City budget for the
2015-2016 fiscal year; and
NOW,THEREFORE, in consideration of the mutual promises, covenants and
agreements herein set forth, it is agreed between the parties as follows;
THAT,the PORT ARTHUR HISTORICAL SOCIETY agrees to operate the facility
known as the Pompeiian Villa for the benefit of the public, the Society, and the City with the
operating funds for fiscal year 2015-2016 being provided jointly by the SOCIETY, and the CITY
OF PORT ARTHUR and any other entities or persons that agree to provide a portion of said
funds.
THAT,the CITY OF PORT ARTHUR agrees to fund to the PORT ARTHUR
HISTORICAL SOCIETY a sum not to exceed $19,800 for the 2015-2016 fiscal year(October 1,
2015 through September 30, 2016).
THAT,the SOCIETY hereby agrees to use the funds payable hereunder from the CITY
in the amount of$15,000 as payment for hostess and in the amount of$4,800 for grounds
maintenance.
THAT,the SOCIETY will be responsible for hiring a knowledgeable hostess.
THAT,the SOCIETY shall keep books of account of all Pompeiian Villa expenses and
revenues and shall submit a financial report to the CITY reflecting all receipts and disbursements
by the SOCIETY to operate the Villa.
THAT,the City Manager or his designated representative shall have, upon reasonable
notice, the right to inspect all books and records of the SOCIETY.
THAT, upon termination of the operation of the Pompeiian Villa or dissolution of the
PORT ARTHUR HISTORICAL SOCIETY, the Society shall deliver to the City all funds paid
under this contract that have not been expended in accordance with this contract.
Signed and Agreed to on the day of , 20 .
PORT ARTHUR HISTORICAL SOCIETY
By
Sam Monroe, President
Signed and Agreed to on the day of , 20 .
CITY OF PORT ARTHUR, TEXAS
By
Brian McDougal, City Manager