HomeMy WebLinkAboutPR 19186: CONTRACT WITH SOUTHEAST TEXAS ARTS COUNCIL, FOR THE PURPOSE OF FUNDING THE 2015-2016 FISCAL YEAR City of Port Arthur
Finance Department
Memorandum
To: Brian McDougal, City Manager
From: Jerry W. Dale, Interim Director of Finance
Date: October 8, 2015
Re: PR 19186
Recommendation
I recommend that the City Council approve Proposed Resolution 19186, approving a
contract between the City and the Southeast Texas Arts Council (SETAC) for the
purpose of funding SETAC programs for the 2015-2016 fiscal year in the amount of
$45,000.
Background
The City has provided funding in the amount of $45,000 per year for SETAC for the
past several years. This funding, along with funding from other cities, corporations and
other agencies provides the operating budget of SETAC.
Budgetary Effect
Funds were provided in the 2015-2016 budget to provide for the $45,000 support of
SETAC, account 140-1405-551.59-00, Project M97901.
P. R. NO. 19186
,INP 10/8/2015
RESOLUTION NO.
A RESOLUTION APPROVING A CONTRACT BETWEEN THE
CITY OF PORT ARTHUR AND SOUTHEAST TEXAS ARTS
COUNCIL (SETAC) FOR THE PURPOSE OF FUNDING SETAC
FOR THE 2015-2016 FISCAL YEAR IN THE AMOUNT OF
$45,000.00 , ACCOUNT No. 140-1405-551.59-00, M97901.
WHEREAS, the City Council recognizes that the Southeast Texas Arts Council provides
valuable programs in the community and serves a valid public purpose.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT, the City Manager is authorized to execute the contract attached hereto as Exhibit "A"
on behalf of the City of Port Arthur with Southeast Texas Arts Council providing funding for a portion
of the operating budget of SETAC; and
THAT, a copy of the caption of this Resolution shall be spread upon the Minutes of the City
Council.
READ, ADOPTED,AND APPROVED, this day of October, 2015 AD, at a Regular
Meeting of the City Council of the City of Port Arthur, Texas by the following vote:
AYES: Mayor:
Councilmembers:
NOES:
Mayor-Deloris Prince
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
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Val Tiz o, Ci Atto
APPROVED FOR ADMINISTRATION:
Brian McDougal, City Manager
AVAILABILITY OF FUNDS:
Jerre, Interim Finantor
•
Exhibit "A"
THE STATE OF TEXAS *
KNOW ALL MEN BY THESE PRESENTS;
COUNTY OF JEFFERSON *
AGREEMENT
THIS AGREEMENT, made and entered into at Port Arthur, Jefferson County, Texas,
between the Southeast Texas Arts Council (SETAC), non-profit corporation and the CITY OF PORT
ARTHUR, TEXAS (the "City"), a municipal corporation;
WITNESSETH:
WHEREAS, Southeast Texas Arts Council provides support to various cultural activities in
the community; and
WHEREAS, the CITY OF PORT ARTHUR, in recognizing the importance of said activities
and the benefits to be derived therefrom by patrons of the arts,the students, and the citizens of the
City; and
WHEREAS,the CITY OF PORT ARTHUR has agreed to provide operating funds for the
SETAC for the 2015-2016 fiscal year in a sum not to exceed$45,000, said appropriation having been
included in the City budget for the 2015-2016 fiscal year; and
NOW, THEREFORE, in consideration of the mutual promises, covenants and agreements
herein set forth, it is agreed between the parties as follows:
THAT, the CITY agrees to fund the Southeast Texas Arts Council a sum not to exceed
$45,000 for the 2015-2016 fiscal year(October 1, 2015 through September 30, 2016).
THAT, SETAC shall keep books of account on all expenses and revenues and shall submit a
financial report to the CITY reflecting all receipts and disbursements by SETAC.
THAT the City Manager or his designated representative shall have, upon reasonable notice,
the right to inspect all books and records of SETAC.
Signed and agreed to on the day of , 20 .
SOUTHEAST TEXAS ARTS COUNCIL
By
Sue Bard—Executive Director
Signed and agreed to on the_ day of , 20 .
CITY OF PORT ARTHUR, TEXAS
By
Brian McDougal, City Manager