HomeMy WebLinkAboutPR 19181: UTILITY OPERATIONS TO PURCHASE POLYMERS AND DELINEATING PROCEDURES FOR THE PURCHASE OF OTHER CHEMICALS -\ Energy
City of Ci, P.R. No. 19181
10/01/15 jt
0 I-r r t
Texas
INTEROFFICE MEMORANDUM
WATER UTILITIES DEPARTMENT-ADMINISTRATION DIVISION
Date: October 7, 2015
To: Brian McDougal, City Manager
From: Jimmie Johnson, Ph.D., Director of Utility Operations
RE: Proposed Resolution No. 19181
Nature of the Request:
The Water Utilities Department purchases various polymeric chemicals for the treatment of
drinking water and wastewater. Each polymer is unique and available only from its respective
manufacturing company. Normally, only one of the listed coagulant polymers is required to
properly treat drinking water. On occasion, multiple products may be necessary to produce the
best results. However, when water conditions change, a different product(s) may produce the
most cost-effective treatment scheme. This Resolution authorizes the purchase of each of these
products as needed so that our treatment personnel may determine the most cost-effective
treatment system at any given time. This Resolution also allows us to qualify new products to
broaden our treatment options. It further provides that all other chemical purchases will
continue to be in accordance with existing, established bid procedures. This Resolution is
updated and presented to Council at least once annually.
Staff Analysis, Considerations:
All water/wastewater treatment chemicals are administered by trained employees who are
properly certified by the TCEQ
Recommendation:
We recommend the approval of Proposed Resolution No. 19181 authorizing the purchase of
sole source polymers by the Utility Operations Department.
Bucket Considerations:
The unit prices reflect no increase projected for the upcoming year.
P. R. No. 19181
10/07/15 jt
We estimate that coagulant polymer purchases this year for the Water Purification Division
will total an estimated $1,100,000.00 and polymer aid/dewatering $86,500.00. It will be used
on an as-needed basis and charged to account no. 410-1252-532.29-02.
We estimate that polymer purchases for the Wastewater Treatment Division will total
approximately $240,000.00, also used on an as-needed basis and charged to account no.
410-1256-532.29-00.
P. R. No. 19181
10/07/15 jt
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE
DIRECTOR OF UTILITY OPERATIONS TO
PURCHASE POLYMERS AND DELINEATING
PROCEDURES FOR THE PURCHASE OF
OTHER CHEMICALS, WITH AN ESTIMATED
BUDGETARY IMPACT OF $1,426,500.00.
FUNDING AVAILABLE IN WATER UTILITIES
ACCOUNT NOS. 410-1252-532.29-02 & 410-1256-
532.29-00.
WHEREAS, the Director of Utility Operations is responsible for the Water Purification
Plant and the Wastewater Treatment Plants; and,
WHEREAS, the Water Purification Plant takes raw water from the Lower Neches Valley
Authority canal, clarifies, disinfects, stabilizes, and treats the water so that it can be distributed as
drinking water for the public; and,
WHEREAS, the Wastewater Treatment Plants receive wastewater from throughout the
City, clarify, disinfect, stabilize, and treat the wastewater so that it can be safely discharged back
into our nation's waterways; and,
WHEREAS, most of the chemicals used for treatment are common commodities of
standard chemical composition, which are sold by numerous distributors, and the City can obtain
these chemicals through the bid process; and,
WHEREAS, these types of common commodities include, but are not limited to: sodium
bi-sulfite, sodium hydroxide, liquid chlorine, anhydrous ammonia, hydrofluosilicic acid, sodium
chlorite, and phosphates; and,
WHEREAS, other chemicals are not of standard chemical composition and are available
only from one source because of patents, copyrights, secret processes, or natural monopolies;
and,
P. R. No. 19181
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WHEREAS, these chemicals are usually polymers used at the treatment plants for
various purposes; and,
WHEREAS, these proprietary chemicals have to be tested at the plant to determine if
they can properly treat, and not create adverse conditions to the plant or to the water; NOW
THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, the Director of Utility Operations shall present to the City Council for approval
the purchase of common commodities that are expected to cost more than $25,000 per year after
advertising for bids; and,
THAT, the Director of Utility Operations shall present to the City Council for approval
the purchase of proprietary chemicals that are expected to cost more than $25,000 per year
without advertising for bids; and,
THAT, the Director of Utility Operations shall have the discretion to choose the amount
of proprietary chemicals-polymers so long as he does not exceed his yearly budget for this item,
the chemicals are approved by the TCEQ and National Sanitation Foundation, are successfully
tested at the plant, and that the manufacturer thereof is financially stable and has liability
insurance and is on the list attached hereto in Exhibit "A" which also includes the maximum
price to be charged therefore. If through testing, the Director of Utility Operations discovers
other proprietary chemicals that he desires to purchase in excess of $25,000 per year; he shall
submit that chemical to the City Council for adding to the approved list; and,
P. R. No. 19181
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THAT, a copy of the caption of this Resolution shall be spread upon the Minutes of the
Meeting of the City Council.
READ, ADOPTED, AND APPROVED this day of , 2015
at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote:
AYES: Mayor
Councilmembers:
NOES:
Deloris Prince
Mayor
ATTEST: APPROVED FOR ADMINISTRATION:
Sherri Bellard Brian McDougal
City Secretary City Manager
P. R. No. 19181
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APPROVED AS TO FORM:
dtd0A JJ, erz
Valecia Tizeno ' Clifton Williams, CPPB
City Attorney Acting Purchasing Manager
Dr. Jimmie Johnson, PhD
Director of Utility Operations
APPROVED AS TO THE AVAILABILITY
OF FUNDS:
Jerry Dale, CPA/GFOA
Interim Director of Finance
Exhibit A
Polymer Vendors & Maximum Prices
Name Bulk Price Tote Price Drum Price
Advance Oxidation Services $0.65/lb. $1.55/1b. N/A
Product No. AOS 7050 -coagulant polymer used at WTP
Product No. AOS 7713 - anionic dewatering polymer used at WTP
Advance Oxidation Services $1.20/lb N/A $2.50/lb
Product No. 7545-10 - coagulant polymer used at WWTP
Product No. AOS 7369-30 - coagulant polymer used at WWTP
Polydyne, Inc. N/A N/A $1.90/lb
Product No. C-9458 - coagulant polymer used at WWTP
Polytech,Inc. N/A $1.30/lb $2.00/lb
Product No. PT-1126TRM -coagulant polymer used at WWTP
Product No. PT-515 -anionic dewatering polymer used at the WTP
Product No.PT-515i -anionic dewatering polymer used at the WTP
Neo Solutions, Inc.
Product No.NS4150 N/A N/A $1.45/lb
Product No. NS4407 N/A N/A $2.25/lb
-anionic dewatering polymer used at the WWTP
Fort Bend Services
Product No. FBS-7802 N/A N/A $2.60/lb
-anionic dewatering polymer used at the WWTP
Spectrum Water Technology N/A 1.35/1b N/A
Product No. SWT 6340-E
-anionic dewatering polymer used at the WTP