HomeMy WebLinkAboutPR 19194: CHANGE ORDER 3 CONTRACT WITH ALLCO, INC. FOR THE BLUEBONNET AVENUE STREET IMPROVEMENTS J
City of 1
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ort rthr—
Texas
INTEROFFICE MEMORANDUM
PUBLIC WORKS DEPARTMENT-ADMINISTRATION DIV.
Date: October 19, 2015
To: Brian McDougal, City Manager y�
From: Rawetts Baaheth, Sr., Acting Director of Public Works
RE: Proposed Resolution No. 19194
RECOMMENDATION
I recommend that the City Council approve P. R. No. 19194 authorizing the City Manager to execute
Change Order #3 to the contract with ALLCO, Inc. for the Bluebonnet Avenue Street Improvements
Project increasing the contract amount by $83,018.50 to a new contract amount of $2,147,624.28 and
increasing the contract term by 35 days to a new term of 395 days.
BACKGROUND
Per Resolution 15-024 a construction contract was awarded to ALLCO, Inc. for the Bluebonnet Avenue
Street Improvements Project. Per Resolution 15-173, the City Council approved Change Order No. 1
increasing the contract amount by $24,843.78 to a new contract total of $1,826,453.78 for emergency
repairs to the roadway subgrade due to a large void under the roadway created by a water main leak. Per
Resolution 15-204, the City Council approved Change Order No. 2 increasing the contract term by 90
days to a new term of 360 days and increasing the contract amount by $238,152.00 to a new contract
amount of $2,064,605.78 due to additional repairs. This change order is for additional repairs to the
existing concrete base and subgrade, additional concrete curb repairs and existing driveway repairs.
BUDGET/FISCAL EFFECT
Funds are available in the GLO Round 2.2 Program, Project No. 122BB, Account No. 145-1201-532.59-
00.
SUMMARY
I recommend that the City Council approve P. R. No. 19194 authorizing the City Manager to execute
Change Order #3 to the contract with ALLCO, Inc. for the Bluebonnet Avenue Street Improvements
Project increasing the contract amount by $83,018.50 to a new contract amount of $2,147,624.28 and
increasing the contract term by 35 days to a new term of 395 days.
"Remember we are here to serve the Citizens of Port Arthur"
P.R. 19194
10/19/15 rtb
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
CHANGE ORDER NO. 03 TO THE CONTRACT BETWEEN THE CITY
OF PORT ARTHUR AND ALLCO, INC. FOR THE BLUEBONNET
AVENUE STREET IMPROVEMENTS PROJECT INCREASING THE
CONTRACT AMOUNT BY $83,018.50 TO A NEW CONTRACT
AMOUNT OF $2,147,624.28, INCREASING THE CONTRACT TERM BY
35 DAYS TO A NEW TERM OF 395 DAYS. GLO ROUND 2.2
PROGRAM, PROJECT NO. I22BB,ACCOUNT# 145-1201-532.59-00.
WHEREAS, per Resolution No. 15-024, the City Council awarded a contract for the
Bluebonnet Avenue Improvements project from Gilham Circle to 19th Street to ALLCO, Inc., of
Beaumont, Texas in the amount of$1,801,610.00 and a contract time of 270 calendar days; and,
WHEREAS, per Resolution 15-173, the City Council approved Change Order No. 1 to
the contract in the amount of $24,843.78 increasing the contract amount to $1,826,453.78 for
emergency repairs to the roadway subgrade due to a large void under the roadway created by a
water main leak; and,
WHEREAS, per Resolution 15-204, the City Council approved Change Order No. 2
increasing the contract amount by $238,152.00 to a new contract amount of$2,064,605.78 and
increasing the contract term by 90 days to a new term of 360 days due to additional repairs; and,
WHEREAS, the proposed Change Order No. 3 is for additional repairs to the existing
concrete base and subgrade, additional concrete curb repairs and existing driveway repairs; and,
WHEREAS, approval of Change Order No. 03 will increase the contract amount by
$83,018.50 to a new total of$2,147.624.28 and increasing the contract term by 35 days to a new
term of 395 days herein deemed an appropriate action, attached hereto as Exhibit "A"; now,
therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, Change Order No. 03 is herein approved and the City Manager is authorized to
execute said Change Order No. 03 (attached as Exhibit "A") to the contract between the City of
Port Arthur and ALLCO, Inc.; and,
THAT, Change Order No. 03 increases the contract time by 35 days to a new term of 395
days for a completion date of April 27, 2016 and also increases the contract amount by
$83,018.50 to new contract amount of$2,147,624.28; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED AND APPROVED this the day of , A.D. 2015 at
a meeting of the City of Port Arthur, Texas by the following vote: Ayes:
Mayor:
Councilmembers:
Noes:
Mayor
Debris "Bobbie" Prince
Attest:
City Secretary
Sherri Bellard
P.R. 19194
Page 3
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
W ij1FP
Valecia Ti en Brian McDougal
City Attorney City Manager
APPROVED AS FOR AVAILABILITY OF
FUNDS:7ZL,s4/F. epor4/0/4.4e 4/4,l
Jerry Dale, CPA, GFOA Clifton Williams, CPPB
Interim Dire or of Finance Acting Purchasing Director
aft/fit/40e
Ra - s T. Baaheth, r.
Actin: Director of Public Works
EXHIBIT A
ARCENEAUX WILSON & COLE LLC
Arceneaux Wllsen IL Cole
AWCEngineering • Surveying • Planning
October 1, 2015
Mr. Hassan Shomalzadeh, PE
Public Works Director
City of Port Arthur
444 Fourth Street
Port Arthur, Texas 77640
RE; CHANGE ORDER NO. 3
Bluebonnet Ave, Street Improvements from Gilham Circle to 19th Street
Job No, CPA-825
Dear Mr. Shomalzadeh:
Attached is Change Order No. for the Bluebonnet Ave. Street Improvements project. This change order
is for additional repairs to the existing concrete base and subgrade, additional concrete curb repairs and
existing driveway repairs. Also, the contractor is requesting an additional 35 days be added to the
contract time to complete the additional repairs needed. The total cost for this change order will increase
the contract amount $83,018.50. I recommend that the City of Port Arthur authorize this change to the
contract. I have attached Change Order No. 3 which modifies the contract to reflect this change for your
consideration and action. Should you have any questions or require additional information, please contact
our office.
Very truly yours,
Arceneaux Wilson & Cole LLC
TEXAS REGISTERED ENGINEERING FIRM F-16194
Keestan Cole, PE
Vice-President
(409) 724-7888 • 2901 Turtle Creek Drive • Suite 320 • Port Arthur, Texas 77642
Registered Engineering Firm F-16194 Registered Survey Firm 10194049
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Construction Contract Change Order Request Form
Engineer: Owner (Contractor Locality): Contractor:
ALLCO
Aceneaux Wilson&Cole City of Port Arthur
2901 Turtle Creek Dr., Suite 320
Port Arthur, TX 77642 444 4th Street
Port Arthur,TX 77642 Agreement Date: 1-14-15
Phone No.: 409-724-7888 Phone No.:409-983-8100 Phone No.: 409-860-4459
Date: September 22, 2015 Contract For (Project Description): GLO Contract No.:
Project Code No.: P21428 12-403-008-7654
Bluebonnet Ave. Street
Improvements
Bid Package No.: 4
Change Order No.: 3
You are hereby requested to comply with the following changes from the contract plans and specifications:
Item Description of Changes: Quantities, Units, Unit Prices, Decrease in Increase in
No. Change in Completion Scheduled, Etc. Contract Price Contract Price
9 Add 284 SY to Bid Item No. 9 Demolish and Remove
Concrete Paving $4,260.00
10 Add 230 SY to Bid Item No. 10 Demolish and Remove 8
Inch Existing Base $3,200.00
12 Add 810 L.F. to Bid Item No. 12 Remove and Replace
Concrete Driveway $20,559.00
20 Add 606 SY to Bid Item No. 20 Replace Pavement for Base
Failures $53,479.50
32 Add 25 C.Y. to Bid Item No 32 Extra-Cement Stabilized $1,500.00
SUBTOAL $83,018.50
Construction Contract Change Order Request Form Page 1 of 3
CDBG Disaster Recovery Program July 2014
Change in Contract Price Change in Contract Time (Calendar Days)
Original Contract Price: $ 1,801,610.00 Original Contract Time: 270 days
Previous Change Order(s): Net Change From Previous
No. 1 to No. 2 $ 262,995.78 Change Orders: 90 days
Contract Price Prior to Contract Time Prior to
this Change Order: $2,064,605.78 this Change Order: 360 days
Net Increase/Decrease of Net Increase/Decrease of
this Change Order: $ 83,018.50 this Change Order: 35 days
Contract Price With all Contract Time With all
Approved Change Orders: $ 2,147,624.28 Change Orders: 395 days
Cumulative Percent Change in Contract Price (+/-): Grantee Contract End Date:
19.2% (mm/dd/yy) 12 / 31 /2015
Construction Contract Start Date: Construction Contract End Date:
(mm/dd/yy) 03 / 30 / 2015 (mm/dd/yy) 4/ 27 / 2016
Reimbursements of costs included in this change order are subject to review by the GLO-DR program.
* This document may be executed prior to submission for GLO-DR program review, but all parties
involved will be held responsible if the change order or the amendment warranted as a result of
this change order is not in compliance with CDBG or HUD requirements.
RECOMMEND APPROVED: ACCEPTED:
By: By: By:
ENGINEER OWNER CONTRACTOR
Date: !`'ae2/.� Date: Date: r?0,r-
Construction
Contract Change Order Request Form Page 2 of 3
CDBG Disaster Recovery Program July 2014
JUSTIFICATION FOR CHANGE
1. Will this Change Order increase or decrease
the number of beneficiaries? ❑ Increase 0 Decrease x No Change
If there is a change, how many beneficiaries will be affected? Total L/M
2. Effect of this change on scope of work: 0 Increase 0 Decrease x No Change
3. Effect on operation and maintenance costs: 0 Increase 0 Decrease x No Change
4. Are all prices in the change order dependent upon unit prices
found in the original bid? x Yes 0 No
If"No", explain:
5. Has this change created new circumstances or environmental
conditions which may affect the project's impact, such as
concealed or unexpected conditions discovered during actual
construction? 0 Yes x No
If"Yes", is an Environmental Re-assessment required?
6. Is the Texas Commission on Environmental Quality (TCEQ)
clearance still valid? (if applicable) x Yes ❑ No
7. Is the TCEQ permit approval still valid? (sewer projects only) 0 Yes 0 No
8. Are the handicapped access requirements/approval
still valid? (if applicable) x Yes ❑ No
9. Are other Disaster Recovery contractual special condition clearance
still valid? x Yes 0 No
(If no, specify):
NOTE:
* Generally, a cumulative change in the contract price in excess of 25% cannot
be reviewed (18% decrease for counties).
Construction Contract Change Order Request Form Page 3 of 3
CDBG Disaster Recovery Program April 2014
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°Q - Texas General Land Office
W ^ n- Disaster Recovery
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rAeLISHED `g
Construction Contract Change Order Request Form
Engineer: Owner (Contractor Locality): Contractor:
ALLCO
Aceneaux Wilson&Cole City of Port Arthur
2901 Turtle Creek Dr., Suite 320
Port Arthur, TX 77642 444 4th Street
Port Arthur, TX 77642 Agreement Date: 1-14-15
Phone No.: 409-724-7888 Phone No.:409-983-8100 Phone No.: 409-860-4459
Date: September 22, 2015 Contract For (Project Description): GLO Contract No.:
Project Code No.: P21428 12-403-008-7654
Bluebonnet Ave. Street
Improvements
Bid Package No.: 4
Change Order No.: 3
You are hereby requested to comply with the following changes from the contract plans and specifications:
Item Description of Changes: Quantities, Units, Unit Prices, Decrease in Increase in
No. Change in Completion Scheduled, Etc. Contract Price Contract Price
Add 284 SY to Bid Item No. 9 Demolish and Remove
9 Concrete Paving $4,260.00
10 Add 230 SY to Bid Item No. 10 Demolish and Remove 8
Inch Existing Base $3,200.00
12 Add 810 L.F. to Bid Item No. 12 Remove and Replace
Concrete Driveway $20,559.00
20 Add 606 SY to Bid Item No. 20 Replace Pavement for Base
Failures $53,479.50
32 Add 25 C.Y. to Bid Item No 32 Extra-Cement Stabilized
$1,500.00
SUBTOAL $83,018.50
Construction Contract Change Order Request Form Page 1 of 3
CDBG Disaster Recovery Program July 2014
Change in Contract Price Change in Contract Time (Calendar Days)
Original Contract Price: $ 1,801,610.00 Original Contract Time: 270 days
Previous Change Order(s): Net Change From Previous
No. 1 to No. 2 $ 262,995.78 Change Orders: 90 days
Contract Price Prior to Contract Time Prior to
this Change Order: $ 2,064,605.78 this Change Order: 360 days
Net Increase/Desfease of Net Increase/Decrease of
this Change Order: $ 83,018.50 this Change Order: 35 days
Contract Price With all Contract Time With all
Approved Change Orders: $2,147,624.28 Change Orders: 395 days
Cumulative Percent Change in Contract Price (+/-): Grantee Contract End Date:
19.2% (mm/dd/yy) 12 / 31 /2015
Construction Contract Start Date: Construction Contract End Date:
(mm/dd/yy) 03 / 30 / 2015 (mm/dd/yy) 4/ 27 / 2016
Reimbursements of costs included in this change order are subject to review by the GLO-DR program.
* This document may be executed prior to submission for GLO-DR program review, but all parties
involved will be held responsible if the change order or the amendment warranted as a result of
this change order is not in compliance with CDBG or HUD requirements.
RECOMMEND APPROVED: ACCEPT9/e7111
ED:
By: 6 �— By: By:
ENGINEER OWNER CONTRACTOR
Date: r-,R /S Date: Date: rA0s-
Construction
Contract Change Order Request Form Page 2 of 3
CDBG Disaster Recovery Program July 2014
JUSTIFICATION FOR CHANGE
1. Will this Change Order increase or decrease
the number of beneficiaries? ❑ Increase ❑ Decrease x No Change
If there is a change, how many beneficiaries will be affected? Total L/M
2. Effect of this change on scope of work: ❑ Increase ❑ Decrease x No Change
3. Effect on operation and maintenance costs: ❑ Increase ❑ Decrease x No Change
4. Are all prices in the change order dependent upon unit prices
found in the original bid? x Yes ❑ No
If"No", explain:
5. Has this change created new circumstances or environmental
conditions which may affect the project's impact, such as
concealed or unexpected conditions discovered during actual
construction? ❑ Yes x No
If"Yes", is an Environmental Re-assessment required?
6. Is the Texas Commission on Environmental Quality (TCEQ)
clearance still valid? (if applicable) x Yes ❑ No
7. Is the TCEQ permit approval still valid? (sewer projects only) ❑ Yes ❑ No
8. Are the handicapped access requirements/approval
still valid? (if applicable) x Yes ❑ No
9. Are other Disaster Recovery contractual special condition clearance
still valid? x Yes ❑ No
(If no, specify):
NOTE:
* Generally, a cumulative change in the contract price in excess of 25% cannot
be reviewed (18% decrease for counties).
Construction Contract Change Order Request Form Page 3 of 3
CDBG Disaster Recovery Program April 2014
7.?
Arceneaux Wilson 6 COIC-- - _..
AWCn�nf•rin
Planning
CHANGE ORDER No. 3
DATE: September 22, 2015 JOB NO. CPA-825
AGREEMENT DATE: January 14, 2015
NAME OF PROJECT: Bluebonnet Avenue Street Improvements from Gilham
Circle to 19th Street
OWNER: CITY of PORT ARTHUR
CONTRACTOR: ALLCO
The following changes are hereby made to the CONTRACT DOCUMENTS:
1. Add to the following Bid Items to actual quantities used:
a. Add 284 S.Y. to Bid Item No. 9 Demolish and Remove Concrete Paving $ 4,260.00
b. Add 230 S.Y. to Bid Item No. 10 Demolish and $ 3,220.00
Remove 8-Inch Existing Base
c. Add 89 S.Y. to Bid Item No. 12 Remove and Replace Concrete $ 20,559.00
Driveways
d. Add 606 S.Y. to Bid Item No. 20 Replace Pavement for Base Failures $ 53,479.50
e. Add 25 C.Y. to Bid Item No 32 Extra- Cement Stabilized Sand $ 1,500.00
2. Add the following Time:
a. Additional 35 days to the contract time to complete the additional work
SUBTOTAL $ 83,018.50
CHANGE ORDER NO. 3
Arcenea u• WIson 6 Cole 'ti,?''„L„<<
AWC �..,K,, rr„� September 22, 2015o. I
ti� ""� Job No. CPA-825, Contract No. 1
manning
CHANGE TO CONTRACT PRICE:
ORIGINAL CONTRACT PRICE: $1,801,610.00
CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $ 2,064,605.78
The CONTRACT PRICE due to this CHANGE ORDER will be [increased] d]
by: _ $83,018.50 Dollars
The new CONTRACT PRICE, including this CHANGE ORDER,will be $ 2,147,624.28
CHANGE TO CONTRACT TIME:
ORIGINAL CONTRACT TIME: 270 Calendar Days
CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: 90 Calendar Days
CURRENT DATE OF COMPLETION: March 23, 2016
CONTRACT TIME due to this CHANGE ORDER will be increased by 35 Days
The New DATE OF COMPLETION: April 27, 2016
No other Terms and Conditions of the Contract are changed as a result of this Change Order.
Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs
incurred by Contractor in his performance of the work covered by the Change Order.
RECOMMENDED BY ENGINEER: ACCEPTED BY:
Com(
ARCENEAUX WILSON & COLE LLC [CONTRACTOR,OFFICER OR OWNER]
ALLCO
ACCEPTED BY:
4,,,,,A4,„/4::(11/1 4, •
/./i 5
CITY of PORT ART
2 of 2
Change in Contract Price Change in Contract Time (Calendar Days)
Original Contract Price: $ 1,801,610.00 Original Contract Time: 270 days
Previous Change Order(s): Net Change From Previous
No. 1 to No. 2 $ 262,995.78 Change Orders: 90 days
Contract Price Prior to Contract Time Prior to
this Change Order: $2,064,605.78 this Change Order: 360 days
Net Increase/Decrease of Net Increase/Decrease of
this Change Order: $ 83,018.50 this Change Order: 35 days
Contract Price With all Contract Time With all
Approved Change Orders: $2,147,624.28 Change Orders: 395 days
Cumulative Percent Change in Contract Price (+/-): Grantee Contract End Date:
19.2% (mm/dd/yy) 12 / 31 /2015
Construction Contract Start Date: Construction Contract End Date:
(mm/dd/yy) 03 / 30 / 2015 (mm/dd/yy) 4/ 27 / 2016
Reimbursements of costs included in this change order are subject to review by the GLO-DR program.
This document may be executed prior to submission for GLO-DR program review, but all parties
involved will be held responsible if the change order or the amendment warranted as a result of
this change order is not in compliance with CDBG or HUD requirements.
RECOMMEND APPROVED: ACCEPTED:
By: Jc By: By:
ENGINEER OWNER CONTRACTOR
Date: ,1,R --/� Date: Date: 110,r
Construction Contract Change Order Request Form Page 2 of 3
CDBG Disaster Recovery Program July 2014
Change in Contract Price Change in Contract Time (Calendar Daysl
Original Contract Price: $ 1,801,610.00 Original Contract Time: 270 days
Previous Change Order(s): Net Change From Previous
No. 1 to No. 2 $ 262,995.78 Change Orders: 90 days
Contract Price Prior to Contract Time Prior to
this Change Order: $ 2,064,605.78 this Change Order: 360 days
Net Increase/Decr acc of Net Increase/De-Grease of
this Change Order: $ 83,018.50 this Change Order: 35 days
Contract Price With all Contract Time With all
Approved Change Orders: $2,147,624.28 Change Orders: 395 days
Cumulative Percent Change in Contract Price (+/-): Grantee Contract End Date:
19.2% (mm/dd/yy) 12 / 31 /2015
Construction Contract Start Date: Construction Contract End Date:
(mm/dd/yy) 03 / 30 / 2015 (mm/dd/yy) 4/ 27 / 2016
Reimbursements of costs included in this change order are subject to review by the GLO-DR program.
This document may be executed prior to submission for GLO-DR program review, but all parties
involved will be held responsible if the change order or the amendment warranted as a result of
this change order is not in compliance with CDBG or HUD requirements.
RECOMMEND APPROVED: ACCEPTED:
By: Gd ..----ti By: By:
ENGINEER OWNER CONTRACTOR
Date: !t a�/� Date: Date: �l jy/r
Construction Contract Change Order Request Form Page 2 of 3
CDBG Disaster Recovery Program July 2014