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Home My WebLink AboutPR 19195: CHANGE ORDER NO. 5 APAC-TEXAS, INC., 10TH STREET IMPROVEMENTS PROJECT City of ---.. a ort rthur Texas INTEROFFICE MEMORANDUM PUBLIC WORKS DEPARTMENT-ADMINISTRATION DIV. Date: October 19, 2015 To: Brian McDougal, City Manager From: Rawetts Baaheth, Sr., Acting Director of Public Works RE: Proposed Resolution No. 19195 RECOMMENDATION I recommend that the City Council approve P. R. No. 19195 authorizing the City Manager to execute Change Order #5 to the contract with APAC, Texas, Inc. for the 10m Street Improvements Project decreasing the contract amount by$1,910.10 to a new amount$689,097.40. BACKGROUND Per Resolution 14-318 a construction contract was awarded to APAC, Texas, Inc. for the 10th Street Improvements Project. Per Resolution 14-627, the City Council approved Change Order No. 1 increasing the contract amount by $4,876.00 to a new contract total of$691,007.50 for brick modification of existing inlets. Per Resolution 15-122, the City approved Change Order No. 2 increasing the contract term by 11 days to a new term of 191 days due to weather delays during the month of February. Per Resolution 15- 155, the City approved Change Order No. 3 increasing the contract term by 11 days to a new term of 202 days due to weather delays during the month of March. Per Resolution 15-174,the City approved Change Order No. 4 increasing the contract term by 18 days to a new term of 220 days due to weather delays during the month of April. This change order is the final change order for the 10th Street Improvements project that will add additional items and remove all items not used in the project and will be a deductive change order in the amount of$1,910.10. BUDGET/FISCAL EFFECT Funds are available in the GLO Round 2.1 Program, Project No. 12110T, Account No. 144-1201-532.59- 00. SUMMARY I recommend that the City Council approve P. R. No. 19195 authorizing the City Manager to execute Change Order #5 to the contract with APAC, Texas, Inc. for the 10m Street Improvements Project decreasing the contract amount by $1,910.10 to a new amount$689,097.40. "Remember we are here to serve the Citizens of Port Arthur" P.R. 19195 10/19/15 rtb RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 05 TO THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND APAC-TEXAS, INC. FOR THE 10TH STREET IMPROVEMENTS PROJECT DECREASING THE CONTRACT AMOUNT BY $1,910.00, GLO ROUND 2.1 PROGRAM, PROJECT NO. I2110T,ACCOUNT# 144-1201-532.59-00. WHEREAS, on July 22, per Resolution No. 14-318,the City Council awarded a contract for the 10th Street Improvements from Stadium Drive to Duff Drive to APAC, Texas, Inc. of Beaumont, Texas, in the amount of$686,131.50 with a contract time of 180 calendar days; and, WHEREAS, per Resolution 14-627, the City approved Change Order No. 1 for the modification of the brick existing inlets to retrofit concrete tops and manholes, which increasing the contract amount by $4,876.00,to a new contract total of$691,007.50; and, WHEREAS, per Resolution 15-122, the City approved Change Order No. 2 increasing the contract term by 11 days to a new term of 191 days due to weather delays during the month of February; and, WHEREAS, per Resolution 15-155, the City approved Change Order No. 3 increasing the contract term by 11 days to a new term of 202 days due to weather delays during the month of March; and, WHEREAS, per Resolution 15-174, the City approved Change Order No. 4 increasing the contract term by 18 days to a new term of 220 days due to weather delays during the month of April; and, WHEREAS, this change order is the final change order for the 10th Street Improvements project that will add additional items and remove all items not used in the project and will be a deductive change order in the amount of$1,910.10, attached hereto as Exhibit"A", and, WHEREAS, approval of Change Order No. 05 decreasing the contract amount by one thousand nine hundred ten dollars and ten cents, $1,910.10 herein deemed an appropriate action; now,therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct; and, THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to execute, on behalf of the City of Port Arthur, Change Order No. 5 to the contract between the City of Port Arthur and APAC-Texas, Inc., attached hereto as Exhibit "A", decreasing the total contract amount by $1,910.10 to a new contract amount of$689,097.40; and THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED this the day of , A.D. 2015 at a meeting of the City of Port Arthur, Texas by the following vote: Ayes: Mayor: Councilmembers: Noes: P.R. 19195 Page 3 Deloris "Bobbie" Prince Mayor Attest: Sherri Bellard City Secretary APPROVE AS TO FORM: APPROVED FOR ADMINISTRATION: 0 , .4„.2752.4,,,,L,O Valecia Tizeno Brian McDougal City Attorney City Manager APPROVED AS FOR AVAILABILITY OF FUNDS: Jerry Dale, CPA, GFOA Clifton Williams, CPPB Interim Director of Finance Acting Purchasing Director G��:e��Ci7`T� Rawe T. Baaheth, Sr.( Acting Director of Public Works EXHIBIT A ARCENEAUX WILSON & COLE LLC Arceneaux Wilson & Cole—- _ AWCEngineering • Surveying • Planning September 28, 2015 Mr. Hassin Shomalzadeh, PE Director of Public Works/City Engineer City of Port Arthur 444 Fourth Street Port Arthur, Texas 77640 RE; PROPOSAL FOR CHANGE ORDER NO 5 10m STREET IMPROVEMENTS Job No, CPA-790 Dear Mr. Shomalzadeh: Attached is Change Order No. 5 for the 10th Street Improvements. This change order is the final change order for the 10th Street Improvements that will add additional items and remove all items not used in the project. Change Order No. 5 will be a deductive change order in the amount of $1,910.10. I have attached Change Order No. 5 which modifies the contract to reflect this change for your consideration and action. Should you have any questions or require additional information, please contact our office. Very truly yours, ARCENEAUX WILSON& COLE LLC TEXAS REGISTERED ENGINEERING FIRM F-16194 Keestan Cole, PE Vice President 2901 Turtle Creek Dr.,Suite 320 Port Arthur,TX 77642 Phone: 409/724-7888 Fax: 409/724-1447 C‘t.FtAL L icii.*:, ,1, ,, Texas General Land Office Disaster Recovery f eSrt7. Pi 9eLI5HEo \a 36 Construction Contract Change Order Request Form Engineer: Owner (Contractor Locality): Contractor: APAC-TEXAS, INC. CITY OF PORT ARTHUR ARCENEAUX 12907 US HWY 90 444 4T" STREET WILSON & COLE LLC BEAUMONT, TX 77713 PORT ARTHUR, TX 77642 2901 TURTLE CREEEK DR. Phone No.: 409-866-1444 SUITE 320 PORT ARTHUR, TX 77642 Phone No.: 409-983-8296 Agreement Date: July 23, 2014 Phone No.: 409-724-7888 Date: June 10, 2015 Contract For (Project Description): GLO Contract No.: Project Code No.: P2107 12-305-025-6542 10th Street Improvements Bid Package No.: 9 Change Order No.: 5 You are hereby requested to comply with the following changes from the contract plans and specifications: Item Description of Changes: Quantities, Units, Unit Prices, Decrease in Increase in No. Change in Completion Scheduled, Etc. Contract Price Contract Price Remove 38 S.Y. Bid Item No. 11, Concrete ($ 2,660.00) 11 Driveways ($70.00/SY) 19 Remove Bid Item No. 19, Extra Reinforcing Steel ($ $75.00) ($1.75/LB) 20 Remove Bid Item No. 20, Extra Class "A" Concrete ($ 18,500.00) ($925.00/CY) Construction Contract Change Order Request Form Page 1 of 4 CDBG Disaster Recovery Program May 2012 21 I Remove Bid Item No. 21, Extra Cement Stabilized ($ 1,400.00) Sand ($70.00/CY) 23 Remove 6 S.Y. Bid Item No. 23, Extra 8" Compacted Limestone Subgrade ($ 360.00) ($60.00/CY) 3 Add 1.38 Sta. Bid Item No. 3, Roadway Excavation $ 4,800.00 and/or Embankment (60 Foot) ($3,475.00/STA) 9 Add 389.86 L.F. Bid Item No. 9, Concrete Curb and $ 7,212.50 Gutter ($18.50/LF) 12 Add 475 S.Y. Bid Item No. 12, 8" Compacted Limestone Subgrade $ 9,500.00 ($20.00/SY) 15 Add 3.80 S.Y. Bid Item No. 15, Remove and Replace Existing Sidewalk $ 372.40 ($98.00/S Y) Construction Contract Change Order Request Form Page 2 of 4 CDBG Disaster Recovery Program May 2012 Change in Contract Price Change in Contract Time (Calendar Days) Original Contract Price: $686, 131.50 Original Contract Time: 180 days Previous Change Order(s): Net Change From Previous No. 1 to No. 4 $ 4,876.00 Change Orders: 36 days Contract Price Prior to Contract Time Prior to this Change Order: $ 691,007.50 this Change Order: 220 days Net Increase/Decrease of Net lncrease/Decrease of this Change Order: $ 1,910.10 this Change Order: 0 days Contract Price With all Contract Time With all Approved Change Orders: $ 689,097.40 Change Orders: 220 days Cumulative Percent Change in Contract Price (+/-): Grantee Contract End Date: 0.4 % (mm/dd/yy) 12 / 31 /2015 Construction Contract Start Date: Construction Contract End Date: (mm/dd/yy) 10/6/2014 (mm/dd/yy) 5 / 14 / 2015 Reimbursements of costs included in this change order are subject to review by the GLO-DR program. * This document may be executed prior to submission for GLO-DR program review, but all parties involved will be held responsible if the change order or the amendment warranted as a result of this change order is not in compliance with CDBG or HUD requirements. RECOMMEND APPROVED: ACCEPTED By: By: By: ENGINEER OWNER CONTRACTOR Date: 7-cJ6.‘/sS---- Date: Date: S=am/S Construction Contract Change Order Request Form Page 1 of 4 CDBG Disaster Recovery Program May 2012 JUSTIFICATION FOR CHANGE 1. Will this Change Order increase or decrease the number of beneficiaries? 0 Increase 0 Decrease ✓ No Change If there is a change, how many beneficiaries will be affected? Total L/M 2. Effect of this change on scope of work: 0 Increase 0 Decrease ✓ No Change 3. Effect on operation and maintenance costs: 0 Increase 0 Decrease ✓ No Change 4. Are all prices in the change order dependent upon unit prices found in the original bid? ✓ Yes 0 No If"No", explain: 5. Has this change created new circumstances or environmental conditions which may affect the project's impact, such as concealed or unexpected conditions discovered during actual construction? 0 Yes ✓ No If"Yes", is an Environmental Re-assessment required? 6. Is the Texas Commission on Environmental Quality (TCEQ) clearance still valid? (if applicable) ✓ Yes 0 No 7. Is the TCEQ permit approval still valid? (sewer projects only) j✓ Yes 0 No 8. Are the handicapped access requirements/approval still valid? (if applicable) ✓ Yes 0 No 9. Are other Disaster Recovery contractual special condition clearance still valid? ✓ Yes 0 No (If no, specify): NOTE: * Generally, a cumulative change in the contract price in excess of 25% cannot be reviewed (18% decrease for counties). Construction Contract Change Order Request Form Page 4 of 4 CDBG Disaster Recovery Program May 2012 i•i / r Arceneaux Wilson & Colt--- ALl'VC rsc)<d•<n'r g arinIng CHANGE ORDER No. 5 DATE: June 9, 2015 JOB NO. CPA-790 AGREEMENT DATE: July 23, 2014 NAME OF PROJECT: 10th Street Improvements OWNER: CITY of PORT ARTHUR CONTRACTOR: APAC — TEXAS, INC. The following changes are hereby made to the CONTRACT DOCUMENTS: 1. Add the following Items to the Contract and Scope of Work: a. Remove 38 S.Y. Bid Item No. 11, Concrete Driveways ($70.00/SY) ($ 2,660.00) b. Remove Bid Item No. 19, Extra Reinforcing Steel ($1.75/LB) ($ 875.00) c. Remove Bid Item No. 20, Extra Class "A" Concrete ($925.00/CY) ($ 18,500.00) d. Remove Bid Item No. 21, Extra Cement Stabilized Sand ($70.00/CY) ($ 1,400.00) e. Remove 6 S.Y. Bid Item No. 23, Extra 8" Compacted Limestone Subgrade ($60.00/CY) ($ 360.00) f. Add 1.38 Sta. Bid Item No. 3, Roadway Excavation and/or Embankment (60 Foot) ($3,475.00/STA) $ 4,800.00 g. Add 389.86 L.F. Bid Item No. 9, Concrete Curb and Gutter ($18.50/LF) $ 7,212.50 CHANGE ORDER NO. 5 June 9, 2015 Arcenceu■ Wilson ..... :`;__; Job No. CPA-790 Contract No. 1 6 Cine—- Aw 7trginea,7nz , Surreytng IA Riling h. Add 475 S.Y. Bid Item No. 12, 8" Compacted Limestone Subgrade ($20.00/SY) $ 9,500.00 i. Add 3.80 S.Y. Bid Item No. 15, Remove and Replace Existing Sidewalk ($98.00/SY) $ 372.40 SUBTOTAL ($ 1 ,910.10) 2 of 3 CHANGE ORDER NO. 5 June 9, 2015 Arcencauz Wlison a �o �--- ;:- Job No. CPA-790, Contract No. 1 AWC „tinning �'urvryin1 nnnir+X CHANGE TO CONTRACT PRICE: ORIGINAL CONTRACT PRICE: $686,131.50 CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $691,007.50 The CONTRACT PRICE due to this CHANGE ORDER will be {increased] [decreased] by: $1,910.10 Dollars The new CONTRACT PRICE, including this CHANGE ORDER, will be $689,097.40 CHANGE TO CONTRACT TIME: ORIGINAL CONTRACT TIME: 180 Calendar Days CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: 36 Calendar Days CURRENT DATE OF COMPLETION: April 26, 2015 CONTRACT TIME due to this CHANGE ORDER will be increased by 0 Days The New DATE OF COMPLETION: May 14 , 2015 No other Terms and Conditions of the Contract are changed as a result of this Change Order. Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs incurred by Contractor in his performance of the work covered by the Change Order. RECOMMENDED BY ENGINEER: ACCEPTED BY: l‘f ARCENEAUX WILSON & COLE LLC [CONTRACTOR,OFFICER OR OWNER] APAC-TEXAS, INC. ACCEPTED BY: CITY of POR RTHUR 3 of 3