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Home My WebLink AboutPOST 10.27.15 REGULAR MEETING POST AGENDA REPORT City Council Meeting City Hall Council Chamber City Of Port Arthur October 27, 2015 8:30 A.M. PLEASE TURN OFF OR MUTE ALL MOBILE DEVICES I. INVOCATION, PLEDGE & ROLL CALL Mayor Prince Mayor Pro Tern Frank Councilmember Scott, Jr. Councilmember Hamilton Councilmember Albright, III Councilmember Mosely Councilmember Lewis, Jr. Councilmember Swati Councilmember Freeman City Manager McDougal City Secretary Bellard, TRMC City Attorney Tizeno Sergeant At Arms: Police Chief Blanton Or Designee II. PROCLAMATIONS Proclamations III. PETITIONS & COMMUNICATIONS A. Speakers (1) John Beard, Jr. Regarding City Services, Issues And Public Interest B. Presentations (1) Allison Nathan Getz Tax Assessor Collector/Voter Registrar Regarding Purging Of Voters (Requested By Councilmember Lewis) (2) Freese & Nichols Update On The GIS Program — Phases I & II (3) Councilmember Tiffany Hamilton, Port Arthur Public Library, And Texas Children's Health Plan Regarding Halloween For Heroes AGENDA OCTOBER 27, 2015 III. PETITIONS & COMMUNICATIONS - CONTINUED (4) Police Officer Mike Hebert Regarding The Annual Trunk-Or-Treat C. Employee Recognition - None D. Correspondence — None IV. PUBLIC HEARINGS — 9:00 A.M. — NONE V. UNFINISHED BUSINESS — NONE VI. CONSENT AGENDA NOTICE TO THE PUBLIC: The Following Items Are Of A Routine Or Administrative Nature. The Council Has Been Furnished With Background And Support Material On Each Item, And/Or It Has Been Discussed At A Previous Meeting. All Items Will Be Acted Upon By One Vote Without Being Discussed Separately Unless Requested By A Council Member Or A Citizen, In Which Event The Item Or Items Will Immediately Be Withdrawn For Individual Consideration In Its Normal Sequence After The Items Not Requiring Separate Discussion Have Been Acted Upon. Motion: KF Second: TH Voting Yes: 8 Voting No: 0 W/O OS APPROVED A. Minutes July 31, 2015 Special Meeting August 13, 2015 Special Executive Meeting September 9, 2015 Special Meeting September 15, 2015 Special Meeting September 21, 2015 Special Meeting October 13, 2015 Special Meeting B. Expense Reports (Bi) Mayor Deloris Prince: Use of Personal Auto For City Business SETX Regional Planning Meeting Beaumont, TX, October 21, 2015 $27.63 AGENDA OCTOBER 27, 2015 VI. CONSENT AGENDA — CONTINUED (B2) Councilmember Tiffany Hamilton: Attended TML Annual Conference San Antonio, TX, September 22-25, 2015 $1,296.94 (B3) Councilmember Osman Swati: Attended TML Annual Conference San Antonio, TX, September 22-24, 2015 $1,111.00 (B4) Councilmember Derrick Freeman: Attended TML Annual Conference San Antonio, TX, September 22-25, 2015 $1,622.97 (B5) Assistant City Secretary Kelly Moore: Texas Municipal Clerks Graduate Institute Fort Worth, TX, October 7-9, 2015 $805.70 C. Resolutions — Consent (1) P.R. No. 18978 — A Resolution Terminating The Contract For The Purchase Of 25% Sodium Hydroxide To TDC, LLC, And Awarding The Contract To Brenntag Southwest Inc., Of Houston, Texas, With A Projected Budgetary Impact Of $34,992.00. Funds Are Available In Water Purification Division O&M Budget Account No. 410-1252- 532.29-02 Resolution No. 15-369 (2) P.R. No. 19032 — A Resolution Authorizing The City To Enter Into An Agreement With Freese And Nichols Inc., For The Implementation Of The Enterprise GIS Implementation Program — Phase III In The Amount Of $130,000.00. Funding Is Available In Account Number 001-1050-517.54-00 Resolution No. 15-370 AGENDA OCTOBER 27, 2015 VI. CONSENT AGENDA — CONTINUED (3) P.R. No. 19042 — A Resolution Authorizing The City Manager To Execute Change Order No. 03 To The Contract Between The City Of Port Arthur And BDS Constructors, LLC, DBA MK Constructors, For The Roadway Rehabilitation & Drainage Improvements Along 9th Street, Increasing The Contract Term By Seventy Two (72) Days To A New Total Of Three Hundred Eighty Seven (387) Days. GLO Round 2.1 Program, Project No. I2119, Account #144-1201- 532.59-00 Resolution No. 15-371 (4) P.R. No. 19138 — A Resolution Authorizing The City Manager To Execute An Agreement With Action Civil Engineers Of Port Arthur, Texas, To Provide Design Services For 4th Street From Stadium Road To Duff Drive, In The Amount Of $57,000.00. Funding Available In C.D.B.G. Streets Program Account No. 001-1203- 531.86-01 Resolution No. 15-372 (5) P.R. No. 19149 — A Resolution Authorizing The Execution Of A Contract For The Purchase Of A Motor For A Vertical Pump For The Utility Operations Department With Louis Allis Of Warrior, Alabama, In The Amount Of $54,030.00. Funds Are Available In Account Number 428-1625-532.83-00, Project No. 428003 Resolution No. 15-373 (6) P.R. No. 19155 — A Resolution Authorizing The City Manager To Execute The Settlement Of A Property Damage Claim In The Amount Of $74,888.90 Made Against Axis Surplus Insurance Company And Liberty Surplus Insurance Corporation As A Result Of Damage To The Amos Evans Gymnasium (1308B 9th Avenue) PULLED Motion: WL Second: MA Voting Yes: 8 Voting No: 0 W/O: OS APPROVED Resolution No. 15-381 4 AGENDA OCTOBER 27, 2015 VI. CONSENT AGENDA — CONTINUED (7) P. R. No. 19181 — A Resolution Authorizing The Director Of Utility Operations To Purchase Polymers And Delineating Procedures For The Purchase Of Other Chemicals, With An Estimated Budgetary Impact Of $1,426,500.00. Funding Available In Water Utilities Account No(s). 410-1252-532.29-02 & 410-1256-532.29-00 Resolution No. 15-374 (8) P. R. No. 19182 — A Resolution Authorizing The Execution Of An Agreement To Share Operating Expenses Of Rose Hill Between The City Of Port Arthur And The Federated Women's Club Of Port Arthur For The 2015-2016 Fiscal Year, In An Amount Of $12,000.00. Accounts Nos. 140-1405-551.59-00, M97908 And 001- 1402-551.14-00 PULLED Motion: MA Second: DF Voting Yes: 8 Voting No: 0 W/O: OS APPROVED Resolution No. 15-382 , (9) P. R. No. 19183 — A Resolution Approving A Contract Between The City Of Port Arthur And The Port Arthur Historical Society For The Purpose Of Funding Of The Pompeiian Villa For The 2015-2016 Fiscal Year In The Amount Of $19,800.00. Account No. 140-1405- 551.59-00, M97909 PULLED Motion: DF Second: TH Voting Yes: 8 Voting No: 0 W/O: OS APPROVED Resolution No. 15-383 (10) P.R. No. 19184 — A Resolution Approving An Amendment To The Contract Between The City Of Port Arthur And The Port Arthur Convention And Tourist Association, Which Manages And Operates A Convention/Visitors Bureau, In Order To Provide Funding Of $570,000.00 For The 2015-2016 Fiscal Year 1 Resolution No. 15-375 ___Aimmej 5 AGENDA OCTOBER 27, 2015 VI. CONSENT AGENDA — CONTINUED (11) P. R. No. 19185 — A Resolution Approving A Contract Between The City Of Port Arthur, Lamar State College-Port Arthur And The Port Arthur Historical Society For The Purpose Of Funding The Museum Of The Gulf Coast For The 2015-2016 Fiscal Year In The Amount Of $236,336.00. Account No. 140-1405-551.59-00, M97904 PULLED Motion: KF Second: DF Voting Yes: 8 Voting No: 0 W/O: OS APPROVED Resolution No. 15-384 (12) P. R. No. 19186 — A Resolution Approving A Contract Between The City Of Port Arthur And Southeast Texas Arts Council (SETAC) For The Purpose Of Funding SETAC For The 2015-2016 Fiscal Year In The Amount Of $45,000.00. Account No. 140-1405-551.59-00, M97901 PULLED Motion: DF Second: KF Voting Yes: 8 Voting No: 0 W/O: OS APPROVED Resolution No. 15-385 (13) P.R. No. 19189 — A Resolution Authorizing A Consulting Contract For The Services Of Gabriel Roeder Smith & Co., Consultants & Actuaries (GRS), Related To The City's Other Post Employment Benefit (OPEB), Retiree Health Insurance Plan Budgetary Impact Of $11,000.00. Account No. 614-1701-583.52-00 Resolution No. 15-376 6 AGENDA OCTOBER 27, 2015 VI. CONSENT AGENDA — CONTINUED (14) P.R. No. 19190 — A Resolution Approving A Professional Service Agreement With Aftermath Advisory Group, LLC, To Perform Hurricane Ike Closeout Procedures With A Projected Budgetary Impact Of $25,000.00. Account No. 001-1031-515.54-00 PULLED Motion: WL Second: DF Voting Yes: 8 Voting No: 0 W/0: OS APPROVED Resolution No. 15-386 (15) P.R. No. 19191 — A Resolution Terminating Contracts With Lofton Staffing And HT Staffing For Providing Temporary Employees For The City Of Port Arthur, And Authorizing Rebidding Of Temporary Employees For The City Of Port Arthur PULLED Motion: KF Second: DF Voting Yes: 8 Voting No: 0 W/0: OS APPROVED Resolution No. 15-387 (16) P.R. No. 19194 — A Resolution Authorizing The City Manager To Execute Change Order No. 03 To The Contract Between The City Of Port Arthur And Allco, Inc., For The Bluebonnet Avenue Street Improvements Project, Increasing The Contract Amount By $83,018.50, To A New Contract Amount Of $2,147,624.28, Increasing The Contract Term By 35 Days, To A New Term Of 395 Days. GLO Round 2.2 Program, Project No. I22BB, Account #145- 1201-532.59-00 PULLED Motion: WL Second: DF Voting Yes: 8 Voting No: 0 W/0: OS APPROVED Resolution No. 15-388 J 7 AGENDA OCTOBER 27, 2015 VI. CONSENT AGENDA — CONTINUED (17) P.R. No. 19195 — A Resolution Authorizing The City Manager To Execute Change Order No. 05 To The Contract Between The City Of Port Arthur And APAC-Texas, Inc., For The 10th Street Improvements Project, Decreasing The Contract Amount By $1,910.00. GLO Round 2.1 Program, Project No. I2110T, Account #144-1201-532.59-00 Resolution No. 15-377 (18) P.R. No. 19198 — A Resolution Authorizing The Fire Department To Purchase Two Defibrillator/Monitors From Zoll Medical Corporation Of Chelmsford, Massachusetts, In The Amount Of $56,867.00. Funding From Account No. 001-1121-522.92-00 Resolution No. 15-378 (19) P.R. No. 19200 — A Resolution Approving Water And Sewer Adjustment To Certain Utility Accounts Resolution No. 15-379 (20) P.R. No. 19201 — A Resolution Authorizing Funding For The Independent Audit For The City Of Port Arthur Performed By Whitley Penn, LLP, In An Amount Of $35,000.00 And Additional Consulting Services In The Amount Of $27,450.00. Finance Department No. 001-1031-515.54-00 Resolution No. 15-380 VII. ITEMS REQUIRING INDIVIDUAL ACTION — NON-CONSENT A. Resolutions (1) P.R. No. 19135 — A Resolution Casting Votes For The Board Of Directors Of The Jefferson County Appraisal District Motion: RS Second: KF Voting Yes: 8 Voting No: 0 W/O: OS APPROVED Resolution No. 15-389 8 AGENDA OCTOBER 27, 2015 VII. ITEMS REQUIRING INDIVIDUAL ACTION — NON-CONSENT — I CONTINUED I (2) P.R. No. 19136 — A Resolution Casting Votes For The Board Of Directors Of The Orange County Appraisal District For The Term Ending December 31, 2015 Motion: KF Second: DF Voting Yes: 8 Voting No: 0 W/O: OS 3 APPROVED Resolution No. 15-390 B. Ordinances - None VIII. *CLOSED MEETING (EXECUTIVE SESSION) In Order To Comply With The Requirements Of Section 551.101 Of Chapter 551 (Open Meetings Law) Of The Texas Government Code [Formerly Article 6252-17, Section 2(a)], Prior To Going Into Closed Meeting The Presiding Officer Of The City Should Make The Following Public Announcement: "A Closed Meeting Or Executive Session Will Now Be Held Pursuant To The Following Sections Of Chapter 551 Texas Government Code": Section 551.071 — Litigation And/Or Legal Advice Section 551.072 — Land Section 551.073 — Negotiated Contracts For Prospective Gifts To The City Section 551.074 — Personnel Section 551.076 — Security Personnel Or Devices Section 551.087 — Deliberations Regarding Economic Development Incentives VIII. *CLOSED MEETING (EXECUTIVE SESSION) Closed Meeting: - None *The Items In Executive Session May Be Discussed And Acted On In Open Session 9 AGENDA OCTOBER 27, 2015 IX. ADJOURNMENT OF MEETING ************************************************************ NOTE: If The Meeting Extends Past 11:59PM, The City Council May Elect To Recess The Meeting And Reconvene At 8:30AM On October 28, 2015. During The Recess, No Action Will Be Taken On Any Item Of Remaining Business And No Executive Sessions Will Be Held To Discuss Any Matters, All In Accordance With The Open Meetings Law ************************************************************ Io