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Home My WebLink AboutPR 19227: EMERGENCY PYTHON ARM REPAIR BY HEIL OF TEXAS, FOR SANITATION TRUCKS City of 3 - nrt r[Iru ► Ie.�us INTEROFFICE MEMORANDUM PUBLIC WORKS DEPARTMENT-ADMINISTRATION DIV. Date: November 18, 2015 To: Brian McDougal, City Manager From: Rawetts Baaheth, Sr., Acting Director of Public Works RE: Proposed Resolution No. 19227 RECOMMENDATION I recommend that the City Council approve P. R. No. 19227 authorizing the repairs of a loader assembly (python arm) by Heil of Texas of Houston, Texas, for the Public Works Solid Waste Division in the amount of$31,384.64. BACKGROUND The Public Works Solid Waste Division has not advertised for bids due to these unforeseen emergency repairs in order to maintain the Solid Waste Division's daily operations and Heil of Texas is the only vendor available to have the repairs done in a timely manner. The Texas Local Government 252.002 (A) (2) a procurement necessary to preserve or protect the public health or safety of the municipality's residents. The Texas Local Government 252.022(a) (3) exempts expenditures for a procurement necessary because of unforeseen damage to public machinery, equipment, or other property. BUDGET/FISCAL EFFECT Funds are available in the previous fiscal year in the Public Works Solid Waste Division Equipment account no. 403-1272.-533.43-00. SUMMARY I recommend that the City Council approve P. R. No. 19227 authorizing the repairs of a loader assembly (python arm) by Heil of Texas of Houston, Texas, for the Public Works Solid Waste Division in the amount of$31,384.64. "Remember we are here to serve the Citizens of Port Arthur" P.R. 19227 11/18/15 rtb RESOLUTION NO. A RESOLUTION AUTHORIZING THE EMERGENCY EXPENDITURE FOR THE REPAIRS OF A LOADER ASSEMBLY (PYTHON ARM) BY HEIL OF TEXAS OF HOUSTON, TEXAS, FOR THE PUBLIC WORKS SOLID WASTE DIVISION IN THE AMOUNT OF $31,384.64; FUNDS ARE AVAILABLE IN THE PUBLIC WORKS SOLID WASTE DIVISION MOTOR VEHICLE MAINTENANCE ACCOUNT NO. 403-1272-533.43-00. WHEREAS,the Public Works Department is recommending that the City Council authorize the repairs of a Loader Assembly (Python Arm) by Heil of Texas of Houston, Texas, for the Solid Waste Division; and, WHEREAS, the Public Works Solid Waste Division has not advertise for bid due to these being unforeseen emergency repairs in order to maintain the Solid Waste Division's daily operations and Heil of Texas of Houston, Texas, is the only vendor available to have the repairs done in a timely manner. The Texas Local Government Code 252.022(a)(3) exempts expenditures for a procurement necessary because of unforeseen damage to public machinery, equipment, or other property; and, WHEREAS, it is further authorized pursuant to Section 252.022(A) (2) a procurement necessary to preserve or protect the public health or safety of the municipality's residents; and, WHEREAS, a copy of the invoice dated from the last fiscal year from Heil of Texas of Houston,Texas,for the repairs for Unit number 1629 is attached as Exhibit"A"; now therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, facts and opinions in the preamble are true and correct; and, THAT, the City Council authorizes the repairs of a Loader Assembly (Python Arm) and payment to Heil of Texas of Houston, Texas, in the amount of$31,384.64; and, THAT, funding is available from the previous fiscal year in the Public Works Solid Waste Division Equipment account no 403-1272-533.43-00, and, P.R. 19227 11/18/15 rtb THAT, a copy of the caption of this Resolution be spread upon the Minutes and the City Council. READ, ADOPTED,AND APPROVED this the day of , A.D. 2015 at a meeting of the City of Port Arthur, Texas by the following vote: AYES: Mayor: Councilmembers: NOES: Mayor ATTEST: Sherri Bellard City Secretary APPROVE 1 AS TO FORM: fif I Pa Val Tizeno , City Attorney APPROVED AS TO AVAILABILITY APPROVED FOR ADMINISTRATION: OF FUNDS: // I & 69,<P7g Brian McDougal Jerry Dale ?Ak Imo '' City Manager Interim Director of Finance <<`~_ Clifton Williams Acting Purchasing Manager ' I' efts T. Baaheth, r. Interim Director of Public Works P.R. 19227 11/18/15 rtb Exhibit "A" RECEIVED CUSTOMER #: 176568 9327 HEIL OF TEXAS SCp 2 3 2015 C 5900 Wheeler CITY OF PORT ARTHUR *INVOICE* Houston,Texas 77023 ATTN EQUIPMENT SERV I CE-TRANS I WORKS Phone:(713)923-7600 PO BOX 1089 �ug�'IC' COY HeU Fax:(713)923-5522 Admin•- Remit To: Interstate Billing Service PORT ARTHUR, TX 77641-1089 PAGE 1 PO Box 2208 HOME: 0 9 9-017-6 5 6 8 CONT: 0 9 9-017-6 5 6 8 Decatur, AL 35609-2208 BUS : 409-983-8160 CELL: SERVICE ADVISOR: 2462 ESTHER THERESA ABBON COLOR YEAR MAKE/MODEL VIN LICENSE MILEAGE IN/OUT TAG WHITE 07 CURROTO CAN RAPID RA RR8104261 99483/99483 039167 DEL DATE PROD. DATE WARR. EXP. PROMISED PO NO. RATE PAYMENT INV.DATE 07MAY07 DE 17 : 00 30SEP15 1 95 . 00 CHG 23SEP15 R.O.OPENED READY OPTIONS: STK:H1463 1) 1M2K189C97M039167 2) MACK 14 :47 17JUL15 09 :49 23SEP15 LINE OPCODE TECH TYPE HOURS LIST NET TOTAL A ARM WORKING SLOW MISC Replaced arm and repaired harnesses 45 CSA 0 . 00 6061 CSA 0 . 00 4697 CSA 0 . 00 4715 CSA 0 . 00 5900 CSA 87 . 00 87 . 00 8265 . 00 8265 . 00 2 RAMXAPBCN-20 BRAKE CLEANER AEROSOL 7 . 80 5 . 85 11 . 70 1 372-4327-002 LOADER ASSY, FIELD PRE2008,RR 22445 . 00 17955 . 00 17955 . 00 2 093-2417-SER 60/90 GAL ARM ASSEMBLY - SVC 897 . 15 714 . 06 1428 . 12 1 FRT FREIGHT 1200 . 00 1200 . 00 1200 . 00 1 RAM38X2 RAM, 3/8X2"BOLT 0 . 56 0 .42 0 .42 3 RAM38FW FLAT WASHER 0 . 18 0 . 14 0 .42 1 RAM38NUT HEX NUT 0 . 14 0 . 11 0 . 11 4 RAM34X212 RAM, 3/4X21/2"BOLT 3 .20 2 .40 9 . 60 16 RAM34SFW FLAT WASHER 0 . 64 0 .48 7 . 68 4 RAM34SLNUT LOCK NUT GRADE 8 2 .42 1 . 82 7 . 28 4 RAM34SLNUT LOCK NUT GRADE 8 2 .42 1 . 82 7 . 28 1 LP100 MISC 2 . 00 1 . 50 1 . 50 1 J412X159" HOSE,LABS 192 . 00 144 . 00 144 . 00 1 FRT FREIGHT 15 . 00 15 . 00 15 . 00 1 M16X119" HYD HOSE 225 . 00 168 . 75 168 . 75 1 884 HYD FITTING ELBOW 13 . 50 10 . 13 10 . 13 1 108-6453 JOYSTICK, AUTOCAN 1220 .49 971 .41 971 .41 1 108-6752-SER RELAY KIT 61 . 29 48 . 78 48 . 78 2 4VA76 GRAINGER,BREAKER, CIRCUIT, 10 AMP 4 . 52 3 . 39 6 . 78 14 108-4815-124 DEUTSCH PIN 14-16GA GOLD 3 . 08 2 .45 34 . 30 1 108-4815-018 DEUTSCH HD36-18-8SN 49 .45 49 .45 49 . 45 PARTS : 22077 . 71 LABOR: 8265 . 00 OTHER: 0 . 00 TOTAL LINE A: 30342 . 71 **************************************************** B** REPLACE MISSING OIL FILL CAP,BROKEN DIP STICK OIL, &BROKEN TRANS DIP STICK MISC MISC REPAIRS NOTICE PURSUANT TO §70.001.TEXAS PROPERTY CODE DISCLAIMER OF WARRANTIES DESCRIPTION TOTALS ANY WARRANTIES ON THE PRODUCTS SOLD I AM THE PERSONOR AGENT ACTING ON BEHALF OF THE PERSON,WHO IS HEREBYARETHOSE MADE BY MANUFACTURER.IF LABOR AMOUNT ANY,THE SELLERHEREBYEXPRESSLYDISCLAIMS OBLIGATED TO PAY FOR THE REPAIR OF THE MOTOR VEHICLE SUBJECT TO ALL WARRANTIES EITHER EXPRESS OR IMPLIED. PARTS AMOUNT THE REPAIRAGREEMENT.I UNDERSTANDTHAT THE VEHICLE'S SUBJECT TO INCLUDING ANY IMPLIED WARRANTY OR MERCHANTABILITY OR FITNESS FOR PARTICULAR GAS,OIL,LUBE REPOSSESSIONN ACCORDANCE WITH§9.609, Texas Business and Commerce PURPOSEAND HEIL OF TEXAS NEITHERASSUMES Code, IF PAYMENT FOR THE REPAIR OF THE MOTOR VEHICLE BY A CHECK, NOR AUTHORIZES ANY OTHER PERSON ro SUBLET AMOUNT MONEYORDER,ORA CREDITCARD TRANSACTION IS STOPPED,DISHONOREC ASSUME FOR IT ANY uABILITv IN CONNECTION WITH THE SALE OF SAID PRODUCTS. BECAUSE OF INSUFFICIENTFUNDS, NO FUNDS OR BECAUSE THE MAKER OR MISC.CHARGES DRAWEROF THE ORDEROF THE CREDITCARD HOLDERHAS NO ACCOUNT OR WE HEREBYCERTIFY THAT THESE GOODS WERE PRODUCED IN COMPLIANCE WITH ALL TOTAL CHARGES THE ACCOUNT UPON WHICH IT IS DRAWN OR THE CREDIT CARD ACCOUNT APPLICABLE REQUIREMENTS OF SECTIONS 6, 7 HAS BEEN CLOSED. AND 12 OF THE FAIR LABOR STANDARDS ACT OF LESS INSURANCE 938, AS AMENDED AND OF REGULATIONS AND ORDERSOF THE ADMINISTRATOR OR WAGE AND SALES TAX OUR DIVISION ISSUED UNDER SECTION 14 THEREOF. PLEASE PAY Signature of Person Responsible or Agent for Person Responsible RECEIVED aY: THIS AMOUNT All Bills due and payable to Interstate Billing Service • PO Box 2208 • Decatur, AL 35609-2208 CUSTOMER COPY 1qj3 CUSTOMER # : 176568 9327 HEIL OF TEXAS 5900 Wheeler CITY OF PORT ARTHUR *INVOICE* Houston,Texas 77023 ATTN EQUIPMENT SERVICE-TRANSIT Faxn(71(713)9552200 PO BOX 1089 PORT ARTHUR, TX 77641-1089 PAGE 2 Remit To: Interstate Billing Service PO Box 2208 HOME : 0 9 9-017-6 5 6 8 CONT: 0 9 9-017-6 5 6 8 Decatur, AL 35609-2208 BUS : 409-983-8160 CELL: SERVICE ADVISOR: 2462 ESTHER THERESA ABBON COLOR YEAR MAKE/MODEL VIN LICENSE MILEAGE IN/OUT TAG WHITE 07 CURROTO CAN RAPID RA RR8104261 99483/99483 039167 DEL DATE PROD.DATE WARR. EXP. PROMISED PO NO. RATE PAYMENT INV. DATE 07MAY07 IDE 17 : 00 30SEP15 1 95 . 00CHG 23SEP15 R.O.OPENED READY OPTIONS: STK:H1463 1) 1M2K189C97M039167 2) MACK 14 :47 17JUL15 ,09 :49 23SEP15 LINE OPCODE TECH TYPE HOURS LIST NET TOTAL 45 CSA 0 . 00 4715 CSA 0 . 00 0 . 00 0 . 00 0 . 00 1 25100668 CAP, OIL 36 . 36 27 .27 27 . 27 1 25168538 INDICATOR 122 . 08 91 . 56 91 . 56 1 96KC46P5 INDICATOR 193 . 80 145 . 35 145 . 35 1 21075041 ROTOR 49 . 74 37 . 31 37 . 31 PARTS : 301 .49 LABOR: 0 . 00 OTHER: 0 . 00 TOTAL LINE B: 301 .49 **************************************************** C** DO PM SERVICE MISC MISC REPAIRS 6061 CSA 0 . 00 0 . 00 0 . 00 2 21939298 OIL FILTER 40 . 56 30 .42 60 . 84 10 SHELL15W40 MOTOR OIL SOLD BY THE GALLON 23 . 94 17 . 96 179 . 60 PARTS : 240 .44 LABOR: 0 . 00 OTHER: 0 . 00 TOTAL LINE C: 240 .44 **************************************************** CUSTOMER PAY SHOP CHARGE FOR REPAIR ORDER 500 . 00 WAITING ON PARTS-ARM ASSY. 7-30-15 1103 - 0-"--7S -3 3 . - -% LJLJ '--,: ;44pg al NOTICE PURSUANT TO §70.001.TEXAS PROPERTY CODE DISCLAIMER OF WARRANTIES DESCRIPTION TOTALS ANY HEREBYARE THOSE MADENTIES ON THE PRODUCTS BY MANUFACTURER.IFF LABOR AMOUNT 8265 . 00 I AM THE PERSONOR AGENT ACTING ON BEHALF OF THE PERSON,WHO IS ANY,THE SELLERHEREBYEXPRESSLYDISCLAIMS OBLIGATED TO PAY FOR THE REPAIR OF THE MOTOR VEHICLE SUBJECT TO ALL WARRANTIES EITHER EXPRESS OR IMPLIED. PARTS AMOUNT 22619 . 64 THE REPAIRAGREEMENT.I UNDERSTAND THAT THE VEHICLE IS SUBJECT TO INCLUDING ANY IMPLIED WARRANTY OR MERCHANTABILITY OR FITNESS FOR PARTICULAR GAS,OIL,LUBE 0 . 00 REPOSSESSIONN ACCORDANCE WITH§9.609, Texas Business and Commerce PURPOSEAND HEIL OF TEXAS NEITHERASSUMES Code, IF PAYMENT FOR THE REPAIR OF THE MOTOR VEHICLE BY A CHECK. NOR AUTHORIZES ANY OTHER PERSON TO SUBLET AMOUNT 0 . 00 MONEY ORDER,OR A CREDITCARD TRANSACTION IS STOPPED,DISHONOREC ASSUME FOR IT ANY LIPRODU IN CONNECTION MISC.CHARGES 500 . 00 WITH THE SALE OF SAID PRODUCTS. BECAUSE OF INSUFFICIENTFUNDS, NO FUNDS OR BECAUSE THE MAKER OR DRAWEROF THE ORDEROF THE CREDITCARD HOLDERHAS NO ACCOUNT OR WEPRHEREDYCERTI Y THAT IANCTHESE GE OODS WEREITH ETOTAL CHARGES 31384 . 64 THE ACCOUNT UPON WHICH IT IS DRAWN OR THE CREDIT CARD ACCOUNT APPLICABLE REQUIREMENTS OF SECTIONS 6, 7 HAS BEEN CLOSED. AND 12 OF THE FAIR LABOR STANDARDS ACT OF LESS INSURANCE 0 . 00 938, AS AMENDED AND OF REGULATIONS AND ORDERSOF THE ADMINISTRATOR OR WAGE AND SALES TAX 0 . 00 OUR DIVISION ISSUED UNDER SECTION 14 - Signature of Person Responsible THEREOF. PLEASE PAY or Agent for Person Responsible THIS AMOUNT 31384 . 64 RECEIVED BY. All Bills due and payable to Interstate Billing Service • PO Box 2208 • Decatur, AL 35609-2208 CUSTOMER COPY