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HomeMy WebLinkAboutMINUTES 10/27/2015 Regular Meeting REGULAR MEETING — October 27, 2015 I. INVOCATION, PLEDGE & ROLL CALL Mayor Pro Tem Frank gave the invocation followed with the pledge to the flag. The City Council of the City of Port Arthur met in Regular Session on Tuesday, October 27, 2015 at 8:35 a.m. in the City Council Chamber, City Hall, with the following members present: Mayor Deloris "Bobbie" Prince; Mayor Pro Tern Kaprina Frank; Councilmembers Raymond Scott, Jr., Tiffany Hamilton and Stephen A. Mosely; City Manager Brian McDougal, City Secretary Sherri Bellard, City Attorney Valecia R. Tizeno, and Sergeant At Arms Chief of Police Mark Blanton. Councilmember Morris Albright, III. joined the Regular Meeting at 9:05 a.m. Councilmember Derrick Freeman joined the Regular Meeting at 9:05 a.m. II. PROCLAMATIONS & MINUTES Proclamations — None III. PETITIONS & COMMUNICATIONS A. Speakers (1) John Beard, Jr. Regarding City Services, Issues And Public Interest John Beard was not present. B. Presentations (1) Allison Nathan Getz Tax Assessor Collector/Voter Registrar Regarding Purging Of Voters (Requested By Councilmember Lewis) Tax Assessor Collector/Voter Registrar gave the above-mentioned presentation. (2) Freese & Nichols Update On The GIS Program — Phases I & II Freese & Nichols Representatives Cory Vondar, 11200 West Broadway, Pearland, Texas and Mark Valentino, 4255 International Plaza, Fort Worth, Texas gave the above- mentioned presentation. (3) Councilmember Tiffany Hamilton, Port Arthur Public Library, And Texas Children's Health Plan Regarding Halloween For Heroes Councilmember Hamilton gave the above-mentioned presentation. (4) Police Officer Mike Hebert Regarding The Annual Trunk-Or- Treat Police Officer Hebert was not present. C. Employee Recognition - None D. Correspondence - None IV. PUBLIC HEARINGS — 9:00 AM - None V. UNFINISHED BUSINESS — None VI. CONSENT AGENDA The motion was made by Mayor Pro Tern Frank seconded by Councilmember Hamilton that the following Consent Agenda items be adopted with the exception of Proposed Resolutions No. 19155, 19182, 19183, 19185, 19186, 19190, 19191 and 19194: The following roll call vote was taken on the motion to adopt the Consent Agenda: Councilmember Albright "Yes" Mayor Pro Tem Frank "Yes" Councilmember Freeman "Yes" Councilmember Hamilton "Yes" Councilmember Lewis "Yes" Councilmember Mosely "Yes" Councilmember Scott "Yes" Mayor Prince "Yes" A. Minutes July 31, 2015 Special Meeting August 13, 2015 Special Executive Meeting September 9, 2015 Special Meeting September 15, 2015 Special Meeting September 21, 2015 Special Meeting October 13, 2015 Special Meeting B. Expense Reports (B1) Mayor Deloris Prince: Use of Personal Auto For City Business SETX Regional Planning Meeting Beaumont, TX, October 21, 2015 $27.63 (B2) Councilmember Tiffany Hamilton: Attended TML Annual Conference San Antonio, TX, September 22-25, 2015 $1,296.94 (B3) Councilmember Osman Swati: Attended TML Annual Conference San Antonio, TX, September 22-24, 2015 $1,111.00 (B4) Councilmember Derrick Freeman: Attended TML Annual Conference San Antonio, TX, September 22-25, 2015 $1,622.97 (B5) Assistant City Secretary Kelly Moore: Texas Municipal Clerks Graduate Institute Fort Worth, TX, October 7-9, 2015 $805.70 C. Resolutions — Consent (1) P.R. No. 18978 — A Resolution Terminating The Contract For The Purchase Of 25% Sodium Hydroxide To TDC, LLC, And Awarding The Contract To Brenntag Southwest Inc., Of Houston, Texas, With A Projected Budgetary Impact Of $34,992.00. Funds Are Available In Water Purification Division O&M Budget Account No. 410-1252-532.29-02 Proposed Resolution No. 18978 was adopted becoming Resolution No. 15-369. (2) P.R. No. 19032 — A Resolution Authorizing The City To Enter Into An Agreement With Freese And Nichols Inc., For The Implementation Of The Enterprise GIS Implementation Program — Phase III In The Amount Of $130,000.00. City Council Minutes 2 Regular Meeting —June 9, 2015 Funding Is Available In Account Number 001-1050-517.54- 00 Proposed Resolution No. 19032 was adopted becoming Resolution No. 15-370. (3) P.R. No. 19042 — A Resolution Authorizing The City Manager To Execute Change Order No. 03 To The Contract Between The City Of Port Arthur And BDS Constructors, LLC, DBA MK Constructors, For The Roadway Rehabilitation & Drainage Improvements Along 9th Street, Increasing The Contract Term By Seventy Two (72) Days To A New Total Of Three Hundred Eighty Seven (387) Days. GLO Round 2.1 Program, Project No. I2119, Account #144-1201-532.59- 00 Proposed Resolution No. 19042 was adopted becoming Resolution No. 15-371. (4) P.R. No. 19138 — A Resolution Authorizing The City Manager To Execute An Agreement With Action Civil Engineers Of Port Arthur, Texas, To Provide Design Services For 4th Street From Stadium Road To Duff Drive, In The Amount Of $57,000.00. Funding Available In C.D.B.G. Streets Program Account No. 001-1203-531.86-01 Proposed Resolution No. 19138 was adopted becoming Resolution No. 15-372. (5) P.R. No. 19149 — A Resolution Authorizing The Execution Of A Contract For The Purchase Of A Motor For A Vertical Pump For The Utility Operations Department With Louis Allis Of Warrior, Alabama, In The Amount Of $54,030.00. Funds Are Available In Account Number 428-1625-532.83- 00, Project No. 428003 Proposed Resolution No. 19149 was adopted becoming Resolution No. 15-373. (7) P. R. No. 19181 — A Resolution Authorizing The Director Of Utility Operations To Purchase Polymers And Delineating Procedures For The Purchase Of Other Chemicals, With An Estimated Budgetary Impact Of $1,426,500.00. Funding Available In Water Utilities Account No(s). 410-1252- 532.29-02 & 410-1256-532.29-00 Proposed Resolution No. 19181 was adopted becoming Resolution No. 15-374. (10) P.R. No. 19184 — A Resolution Approving An Amendment To The Contract Between The City Of Port Arthur And The Port Arthur Convention And Tourist Association, Which Manages And Operates A Convention/Visitors Bureau, In Order To Provide Funding Of $570,000.00 For The 2015- 2016 Fiscal Year Proposed Resolution No. 19184 was adopted becoming Resolution No. 15-375. (13) P.R. No. 19189 — A Resolution Authorizing A Consulting Contract For The Services Of Gabriel Roeder Smith & Co., Consultants & Actuaries (GRS), Related To The City's Other Post Employment Benefit (OPEB), Retiree Health Insurance Plan Budgetary Impact Of $11,000.00. Account No. 614- 1701-583.52-00 Proposed Resolution No. 19189 was adopted becoming Resolution No. 15-376. (17) P.R. No. 19195 — A Resolution Authorizing The City Manager To Execute Change Order No. 05 To The Contract City Council Minutes Regular Meeting — June 9, 2015 Between The City Of Port Arthur And APAC-Texas, Inc., For The 10th Street Improvements Project, Decreasing The Contract Amount By $1,910.00. GLO Round 2.1 Program, Project No. I2110T, Account #144-1201-532.59-00 Proposed Resolution No. 19195 was adopted becoming Resolution No. 15-377. (18) P.R. No. 19198 — A Resolution Authorizing The Fire Department To Purchase Two Defibrillator/Monitors From Zoll Medical Corporation Of Chelmsford, Massachusetts, In The Amount Of $56,867.00. Funding From Account No. 001-1121-522.92-00 Proposed Resolution No. 19198 was adopted becoming Resolution No. 15-378. (19) P.R. No. 19200 — A Resolution Approving Water And Sewer Adjustment To Certain Utility Accounts Proposed Resolution No. 19200 was adopted becoming Resolution No. 15-379. (20) P.R. No. 19201 — A Resolution Authorizing Funding For The Independent Audit For The City Of Port Arthur Performed By Whitley Penn, LLP, In An Amount Of $35,000.00 And Additional Consulting Services In The Amount Of $27,450.00. Finance Department No. 001-1031-515.54-00 Proposed Resolution No. 19201 was adopted becoming Resolution No. 15-380. VII. ITEMS REQUIRING INDIVIDUAL ACTION Consent - Resolutions (6) P.R. No. 19155 — A Resolution Authorizing The City Manager To Execute The Settlement Of A Property Damage Claim In The Amount Of $74,888.90 Made Against Axis Surplus Insurance Company And Liberty Surplus Insurance Corporation As A Result Of Damage To The Amos Evans Gymnasium (1308B 9th Avenue) The Mayor introduced the above-mentioned Proposed Resolution. The motion was made by Councilmember Lewis and seconded by Councilmember Albright that Proposed Resolution No. 19155 be adopted. Interim Parks Director Adam Saunders and Parks Supervisor Thad Sanders appeared before the City Council to answer inquiries regarding the above-mentioned claim. The following roll call vote was taken on the motion to adopt Proposed Resolution No. 19155: Councilmember Albright "Yes" Mayor Pro Tern Frank "Yes" Councilmember Freeman "Yes" Councilmember Hamilton "Yes" Councilmember Lewis "Yes" Councilmember Mosely "Yes" Councilmember Scott "Yes" Mayor Prince "Yes" Proposed Resolution No. 19155 was adopted becoming Resolution No. 15-381. The caption of Resolution No. 15-381 reads as follows: City Council Minutes 4 Regular Meeting —June 9, 2015 RESOLUTION NO. 15-381 A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE THE SETTLEMENT OF A PROPERTY DAMAGE CLAIM IN THE AMOUNT OF $74,888.90 MADE AGAINST AXIS SURPLUS INSURANCE COMPANY AND LIBERTY SURPLUS INSURANCE CORPORATION AS A RESULT OF DAMAGE TO THE AMOS EVANS GYMNASIUM (1308B 91.11 AVENUE) (8) P. R. No. 19182 — A Resolution Authorizing The Execution Of An Agreement To Share Operating Expenses Of Rose Hill Between The City Of Port Arthur And The Federated Women's Club Of Port Arthur For The 2015-2016 Fiscal Year, In An Amount Of $12,000.00. Accounts Nos. 140- 1405-551.59-00, M97908 And 001-1402-551.14-00 The Mayor introduced the above-mentioned Proposed Resolution. The motion was made by Councilmember Albright and seconded by Councilmember Freeman that Proposed Resolution No. 19182 be adopted. Interim Parks Director Adam Saunders and Parks Supervisor Thad Sanders appeared before the City Council to answer inquiries regarding the above-mentioned claim. The following roll call vote was taken on the motion to adopt Proposed Resolution No. 19182: Councilmember Albright "Yes" Mayor Pro Tern Frank "Yes" Councilmember Freeman "Yes" Councilmember Hamilton "Yes" Councilmember Lewis "Yes" Councilmember Mosely "Yes" Councilmember Scott "Yes" Mayor Prince "Yes" Proposed Resolution No. 19182 was adopted becoming Resolution No. 15-382. The caption of Resolution No. 15-382 reads as follows: RESOLUTION NO. 15-382 A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT TO SHARE OPERATING EXPENSES OF ROSE HILL BETWEEN THE CITY OF PORT ARTHUR AND THE FEDERATED WOMEN'S CLUB OF PORT ARTHUR FOR THE 2015-2016 FISCAL YEAR, IN AN AMOUNT OF $12,000.00. ACCOUNTS NOS. 140-1405- 551.59-00, M97908 AND 001-1402-551.14-00 (9) P. R. No. 19183 — A Resolution Approving A Contract Between The City Of Port Arthur And The Port Arthur Historical Society For The Purpose Of Funding Of The Pompeiian Villa For The 2015-2016 Fiscal Year In The Amount Of $19,800.00. Account No. 140-1405-551.59-00, M97909 The Mayor introduced the above-mentioned Proposed Resolution. The motion was made by Councilmember Freeman and seconded by Councilmember Hamilton that Proposed Resolution No. 19183 be adopted. City Council Minutes Regular Meeting — June 9, 2015 The following roll call vote was taken on the motion to adopt Proposed Resolution No. 19183: Councilmember Albright "Yes" Mayor Pro Tern Frank "Yes" Councilmember Freeman "Yes" Councilmember Hamilton "Yes" Councilmember Lewis "Yes" Councilmember Mosely "Yes" Councilmember Scott "Yes" Mayor Prince "Yes" Proposed Resolution No. 19183 was adopted becoming Resolution No. 15-383. The caption of Resolution No. 15-383 reads as follows: RESOLUTION NO. 15-383 A RESOLUTION APPROVING A CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND THE PORT ARTHUR HISTORICAL SOCIETY FOR THE PURPOSE OF FUNDING OF THE POMPEIIAN VILLA FOR THE 2015-2016 FISCAL YEAR IN THE AMOUNT OF $19,800.00. ACCOUNT NO. 140-1405-551.59-00, M97909 (11) P. R. No. 19185 — A Resolution Approving A Contract Between The City Of Port Arthur, Lamar State College-Port Arthur And The Port Arthur Historical Society For The Purpose Of Funding The Museum Of The Gulf Coast For The 2015-2016 Fiscal Year In The Amount Of $236,336.00. Account No. 140-1405-551.59-00, M97904 The Mayor introduced the above-mentioned Proposed Resolution. The motion was made by Mayor Pro Tern Frank and seconded by Councilmember Freeman that Proposed Resolution No. 19185 be adopted. The following roll call vote was taken on the motion to adopt Proposed Resolution No. 19185: Councilmember Albright "Yes" Mayor Pro Tem Frank "Yes" Councilmember Freeman "Yes" Councilmember Hamilton "Yes" Councilmember Lewis "Yes" Councilmember Mosely "Yes" Councilmember Scott "Yes" Mayor Prince "Yes" Proposed Resolution No. 19185 was adopted becoming Resolution No. 15-384. The caption of Resolution No. 15-384 reads as follows: RESOLUTION NO. 15-384 A Resolution Approving A Contract Between The City Of Port Arthur, Lamar State College- Port Arthur And The Port Arthur Historical Society For The Purpose Of Funding The Museum Of The Gulf Coast For The 2015-2016 Fiscal Year In The Amount Of $236,336.00. Account No. 140-1405-551.59-00, M97904 City Council Minutes Regular Meeting —June 9, 2015 (12) P. R. No. 19186 — A Resolution Approving A Contract Between The City Of Port Arthur And Southeast Texas Arts Council (SETAC) For The Purpose Of Funding SETAC For The 2015-2016 Fiscal Year In The Amount Of $45,000.00. Account No. 140-1405-551.59-00, M97901 The Mayor introduced the above-mentioned Proposed Resolution. The motion was made by Councilmember Freeman and seconded by Mayor Pro Tem Frank that Proposed Resolution No. 19186 be adopted. Convention and Visitors Director Tammy Kotzur appeared before the City Council to answer inquiries regarding the above-mentioned contract. The following roll call vote was taken on the motion to adopt Proposed Resolution No. 19186: Councilmember Albright "Yes" Mayor Pro Tern Frank "Yes" Councilmember Freeman "Yes" Councilmember Hamilton "Yes" Councilmember Lewis "Yes" Councilmember Mosely "Yes" Councilmember Scott "Yes" Mayor Prince "Yes" Proposed Resolution No. 19186 was adopted becoming Resolution No. 15-385. The caption of Resolution No. 15-385 reads as follows: RESOLUTION NO. 15-385 A RESOLUTION APPROVING A CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND SOUTHEAST TEXAS ARTS COUNCIL (SETAC) FOR THE PURPOSE OF FUNDING SETAC FOR THE 2015-2016 FISCAL YEAR IN THE AMOUNT OF $45,000.00. ACCOUNT NO. 140-1405- 551.59-00, M97901 (14) P.R. No. 19190 — A Resolution Approving A Professional Service Agreement With Aftermath Advisory Group, LLC, To Perform Hurricane Ike Closeout Procedures With A Projected Budgetary Impact Of $25,000.00. Account No. 001-1031-515.54-00 The Mayor introduced the above-mentioned Proposed Resolution. The motion was made by Councilmember Lewis and seconded by Councilmember Freeman that Proposed Resolution No. 19190 be adopted. Finance Director Jerry Dale appeared before the City Council to answer inquiries regarding the above-mentioned agreement. The following roll call vote was taken on the motion to adopt Proposed Resolution No. 19190: Councilmember Albright "Yes" Mayor Pro Tern Frank "Yes" Councilmember Freeman "Yes" Councilmember Hamilton "Yes" Councilmember Lewis "Yes" Councilmember Mosely "Yes" City Council Minutes Regular Meeting —June 9, 2015 Councilmember Scott "Yes" Mayor Prince "Yes" Proposed Resolution No. 19190 was adopted becoming Resolution No. 15-386. The caption of Resolution No. 15-386 reads as follows: RESOLUTION NO. 15-386 A RESOLUTION APPROVING A PROFESSIONAL SERVICE AGREEMENT WITH AFTERMATH ADVISORY GROUP, LLC, TO PERFORM HURRICANE IKE CLOSEOUT PROCEDURES WITH A PROJECTED BUDGETARY IMPACT OF $25,000.00. ACCOUNT NO. 001-1031-515.54-00 (15) P.R. No. 19191 — A Resolution Terminating Contracts With Lofton Staffing And HT Staffing For Providing Temporary Employees For The City Of Port Arthur, And Authorizing Rebidding Of Temporary Employees For The City Of Port Arthur The Mayor introduced the above-mentioned Proposed Resolution. The motion was made by Mayor Pro Tem Frank and seconded by Councilmember Freeman that Proposed Resolution No. 19191 be adopted. The following roll call vote was taken on the motion to adopt Proposed Resolution No. 19191: Councilmember Albright "Yes" Mayor Pro Tem Frank "Yes" Councilmember Freeman "Yes" Councilmember Hamilton "Yes" Councilmember Lewis "Yes" Councilmember Mosely "Yes" Councilmember Scott "Yes" Mayor Prince "Yes" Proposed Resolution No. 19191 was adopted becoming Resolution No. 15-387. The caption of Resolution No. 15-387 reads as follows: RESOLUTION NO. 15-387 A RESOLUTION TERMINATING CONTRACTS WITH LOFTON STAFFING AND HT STAFFING FOR PROVIDING TEMPORARY EMPLOYEES FOR THE CITY OF PORT ARTHUR, AND AUTHORIZING REBIDDING OF TEMPORARY EMPLOYEES FOR THE CITY OF PORT ARTHUR (16) P.R. No. 19194 — A Resolution Authorizing The City Manager To Execute Change Order No. 03 To The Contract Between The City Of Port Arthur And Allco, Inc., For The Bluebonnet Avenue Street Improvements Project, Increasing The Contract Amount By $83,018.50, To A New Contract Amount Of $2,147,624.28, Increasing The Contract Term By 35 Days, To A New Term Of 395 Days. GLO Round 2.2 Program, Project No. I22BB, Account #145- 1201-532.59-00 The Mayor introduced the above-mentioned Proposed Resolution. City Council Minutes 8 Regular Meeting —June 9, 2015 The motion was made by Councilmember Lewis and seconded by Councilmember Freeman that Proposed Resolution No. 19194 be adopted. Public Works Director Rawetts Baaheth and Hassan Shamalzidad appeared before the City Council to answer inquiries regarding the above-mentioned change order. The following roll call vote was taken on the motion to adopt Proposed Resolution No. 19194: Councilmember Albright "Yes" Mayor Pro Tern Frank "Yes" Councilmember Freeman "Yes" Councilmember Hamilton "Yes" Councilmember Lewis "Yes" Councilmember Mosely "Yes" Councilmember Scott "Yes" Mayor Prince "Yes" Proposed Resolution No. 19194 was adopted becoming Resolution No. 15-388. The caption of Resolution No. 15-388 reads as follows: RESOLUTION NO. 15-388 A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 03 TO THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND ALLCO, INC., FOR THE BLUEBONNET AVENUE STREET IMPROVEMENTS PROJECT, INCREASING THE CONTRACT AMOUNT BY $83,018.50, TO A NEW CONTRACT AMOUNT OF $2,147,624.28, INCREASING THE CONTRACT TERM BY 35 DAYS, TO A NEW TERM OF 395 DAYS. GLO ROUND 2.2 PROGRAM, PROJECT NO. I22BB, ACCOUNT #145-1201- 532.59-00 A. Resolutions (1) P.R. No. 19135 — A Resolution Casting Votes For The Board Of Directors Of The Jefferson County Appraisal District The Mayor introduced the above-mentioned Proposed Resolution. The motion was made by Councilmember Scott and seconded by Mayor Pro Tern Frank that Proposed Resolution No. 19135 be adopted. The motion was made by Willie Lewis and seconded by Mayor Pro Tem Frank to cast the City of Port Arthur's vote for Lewis Reid. The following roll call vote was taken on the motion to cast the City of Port Arthur's vote for Lewis Reid: Councilmember Albright "Yes" Mayor Pro Tern Frank "Yes" Councilmember Freeman "Yes" Councilmember Hamilton "Yes" Councilmember Lewis "Yes" Councilmember Mosely "Yes" Councilmember Scott "Yes" Mayor Prince "Yes" The following roll call vote was taken on the motion to adopt Proposed Resolution No. 19135: City Council Minutes 9 Regular Meeting — June 9, 2015 Councilmember Albright "Yes" Mayor Pro Tem Frank "Yes" Councilmember Freeman "Yes" Councilmember Hamilton "Yes" Councilmember Lewis "Yes" Councilmember Mosely "Yes" Councilmember Scott "Yes" Mayor Prince "Yes" Proposed Resolution No. 19135 was adopted becoming Resolution No. 15-389. The caption of Resolution No. 15-389 reads as follows: RESOLUTION NO. 15-389 A Resolution Casting Votes For The Board Of Directors Of The Jefferson County Appraisal District (2) P.R. No. 19136 — A Resolution Casting Votes For The Board Of Directors Of The Orange County Appraisal District For The Term Ending December 31, 2015 The Mayor introduced the above-mentioned Proposed Resolution. The motion was made by Mayor Pro Tem Frank and seconded by Councilmember Freeman that Proposed Resolution No. 19136 be adopted. The motion was made by Councilmember Hamilton and seconded by Councilmember Freeman to cast the City of Port Arthur's votes for all six candidates. The following roll call vote was taken on the motion to cast the City of Port Arthur's votes for all six candidates: Councilmember Albright "Yes" Mayor Pro Tem Frank "Yes" Councilmember Freeman "Yes" Councilmember Hamilton "Yes" Councilmember Lewis "Yes" Councilmember Mosely "Yes" Councilmember Scott "Yes" Mayor Prince "Yes" The following roll call vote was taken on the motion to adopt Proposed Resolution No. 19136: Councilmember Albright "Yes" Mayor Pro Tem Frank "Yes" Councilmember Freeman "Yes" Councilmember Hamilton "Yes" Councilmember Lewis "Yes" Councilmember Mosely "Yes" Councilmember Scott "Yes" Mayor Prince "Yes" Proposed Resolution No. 19136 was adopted becoming Resolution No. 15-390. The caption of Resolution No. 15-390 reads as follows: RESOLUTION NO. 15-390 A RESOLUTION CASTING VOTES FOR THE BOARD OF DIRECTORS OF THE ORANGE City Council Minutes io Regular Meeting —June 9, 2015 COUNTY APPRAISAL DISTRICT FOR THE TERM ENDING DECEMBER 31, 2015 B. Ordinances - None VIII. * CLOSED MEETING (EXECUTIVE SESSION) - None IX. ADJOURNMENT OF MEETING Upon the motion by Mayor Pro Tern Frank, seconded by Councilmember Hamilton and carried unanimously, the City Council adjourned their meeting 10:23 a.m. An audio-tape of this meeting is on file in the office of the City Secretary and is made a part of the official minutes of this meeting. MAYOR DELORIS "BOBBIE" PRINCE ATTEST: CITY SECRETARY SHERRI BELLARD END OF REGULAR MEETING HELD October 27, 2015. APPROVED City Council Minutes > > Regular Meeting —June 9, 2015