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Home My WebLink AboutPR 18997: EDC INSTALLATION OF A PROJECTION SCREEN FOR THE 501 PROCTER BUILDING DELORIS"BOBBIE"PRINCE,MAYOR BRIAN MCDOUGAL KAPRINA RICHARDSON FRANK,MAYOR PRO TEMCtry of .: CITY MANAGER COUNCIL MEMBERS: c _ SHERRI BELLARD,TMRC RAYMOND SCOTT ort r t h a1 CITY SECRETARY TIFFANY HAMILTON MORRIS ALBRIGHT l�'+«5' VAL TIZENO STEPHEN A.MOSELY CITY ATTORNEY WILLIE"BAE"LEWIS,JR. OSMAN SWATI DERRICK FREEMAN Date: November 4, 2015 To: Mayor and Council From: Brian McDougal, City Manager RE: EDC Movie Screen Nature of the request: Several improvements are planned in the area on Procter St. between Austin and Waco Avenues. Design and engineering on these projects are currently underway. Under separate approval the EDC Board approved the purchase and installation of a move screen so that movies can be projected onto the east side of the EDC building while attendees to the movie sit in Peoples Park to watch the featured movies. StaffAnalysis, Considerations: Staff is very supportive of the EDC's investment in our downtown especially with this initiative. It will bring people back downtown and give families a place to congregate for great events. It will showcase our downtown to the Golden Triangle. Recommendation: Placing this screen on the east side of the building is probably the best option for this initiative. However, the City does not have control of the property immediately east of the EDC parking lot owned by a private property owner. Staffs concern, is that if the property owner builds on this property, it could limit the visibility of the screen for those who wish to enjoy the movies from the newly renovated Peoples Park. In other words visibility of the screen could, at some point in the future be blocked. P.O BOX 1089•PORT ARTHUR,TEXAS 77641-1089 409/983-8101 www.portarthur.net Option 1 (Best Option): The EDC or the City need to purchase the property between the park and the EDC parking lot from the private property owner. This would ensure the long term viability of the project usage. Option 2: Install the screen on the building without purchasing the property. This option although not ideal, may require moving the screen at some point to another location. Option g: Incorporate the installation of the movie screen into the renovation of the pavilion. Additional accommodations would need to be made such as closing the street during showings and finding a new location to install the projector; however, it could serve as a permanent location for the screen while still using the newly renovated Peoples Park. Budget Considerations: None. The Screen is being purchased by with EDC funds. P.O BOX 1089• PORT ARTHUR.TEXAS 77641-1089 409/983-8101 •www.portarthur.net P.R. No. 18997 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY OF PORT ARTHUR SECTION 4A ECONOMIC DEVELOPMENT CORPORATION TO SOLICIT PROPOSALS FOR THE INSTALLATION OF A PROJECTION SCREEN ON THE EAST WALL OF THE 501 PROCTER BUILDING AT A PRICE NOT TO EXCEED $50,000 WHEREAS, it is deemed in the best interest of the citizens of Port Arthur to enhance the appearance of the downtown area and to create an environment that promotes business and entertainment activities for the community; and WHEREAS, per Resolution No. 12-641, the Port Arthur City Council authorized the City of Port Arthur Section 4A Economic Development Corporation (the "PAEDC") to pursue the building development plan to retrofit the building located at 501 Procter Street (the "Building"); and WHEREAS, per Resolution No. 14-428, the City Council approved PAEDC's use of PAEDC funds in an amount not to exceed $234,791.50 for the remaining cost of the improvements which include a projection screen; and WHEREAS, at the PAEDC Board meeting on August 3, 2015, the Board of Directors approved proceeding with the installation of the projection screen and soliciting proposals for the installation of a projection screen on the east wall of 501 Procter at a cost not to exceed $50,000 to be funded from the $234,791.50 funds set aside for improvements previously authorized by City Council. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That PAEDC is hereby authorized to proceed with soliciting proposals for installation of a projection screen on the east wall of 501 Procter at a cost not to exceed $50,000. Section 3. That a copy of this Resolution shall be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED on this day of A.D., 2015, at a Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor Councilmembers NOES: Deloris "Bobbie" Prince,Mayor ATTEST: Sherri Bellard, City Secretary APPROVED: Floyd Batis e, PAEDC CEO #1178237 Page 2 • APPROVED AS TO • "RM: Guy N. Goodson, PAEDC Atto APPROVED AS TO FORM: Ct'S IC) -0///1 Pir ValeciWR. Tizeno, City Attorney #1178237 Page 3 Exhibit "A" Resolution 14-428 P.R. No. 18527 9/12/14 gg/vt RESOLUTION NO. /7-4/28 A RESOLUTION AUTHORIZING THE CITY OF PORT ARTHUR SECTION 4A ECONOMIC DEVELOPMENT CORPORATION TO FINANCE NECESSARY IMPROVEMENTS INCLUDING ROUGH-IN BUILD-OUT OF THE SECOND FLOOR AND ADDITIONAL IMPROVEMENTS FOR THE BUILDING LOCATED AT 501 PROCTER IN AN AMOUNT NOT TO EXCEED $390,386.00 ($234,791.50 PAEDC FUND, ACCOUNT NUMBER 120-1429-582.59-01 AND THE REMAINING BALANCE TO BE PAID BY THE CHASE MTC PAEDC INVESTMENT FUND). WHEREAS, it is deemed in the best interest of the citizens of Port Arthur to enhance the appearance of the downtown area and to create an environment that promotes business and entertainment activities for the community; and WHEREAS, per Resolution No. 12-641, the City Council authorized the City of Port Arthur Section 4A Economic Development Corporation (the "PAEDC") to pursue the building development plan to retrofit the building located at 501 Procter Street (the `Building"); and WHEREAS, the City Council authorized PAEDC to make a loan to CHASE NMTC PAEDC Investment Fund, LLC of Three Million Seven Hundred Forty-One Thousand One Hundred Dollars and 00/100 Dollars ($3,741,100.00) necessary to proceed with the redevelopment, improvement and financing of the Building through New Market Tax Credit Financing(the"CHASE Loan"); and WHEREAS, the CHASE Loan included a construction contingency of$336,447 which was not a part of the Construction Manager Guaranteed Maximum Price Agreement (the "Agreement") between PAEDC and SpawGlass Construction Corporation ("Spaw"); and WHEREAS, per Resolution No. 13-443, the City Council authorized PAEDC to enter into the Agreement with Spaw for the retrofitting of the Building at a price to complete the work not to exceed$3,554,000; and WHEREAS, the second floor rough-in build-out in the amount of$282,886 as specified on Exhibit"A" was not included in the Agreement with Spaw; and WHEREAS, the additional improvements in the estimated amount of$107,500 specified on Exhibit"B" also were not included in the Agreement with Spaw; and WHEREAS, at a special Board Meeting on August 28, 2014, the PAEDC Board of Directors approved the second floor rough-in build-out and the additional improvements as shown in Exhibits "A" and "B" (collectively the "improvements") in the amount of $390,386.00 to be funded through the release of construction contingency with the balance from PAEDC Funds; and WHEREAS, approximately seventy percent (70%) of the construction of the Building is complete, and PAEDC requested a partial release of the construction contingency funds from CHASE from the NMTC PAEDC Investment Fund to be applied to the to the costs of the rough- in build-out of the second floor; and WHEREAS, CHASE has agreed to release $155,594.50 from the construction contingency for the rough-in of the second floor build-out; and WHEREAS, the City Council of the City of Port Arthur approves PAEDC's use of PAEDC Funds in an amount not to exceed $234,791.50 for the remaining costs of the Improvements, subject to the approval of pay requests and change orders for the improvements that are listed in Exhibits "A" and "B" by the PAEDC Board and the City Council of the City of Port Arthur; and #1107488 Page 2 WHEREAS, PAEDC further commits to reimburse the Development Fund from any remaining funds in the construction contingency upon completion of the Building and the authorization by CHASE to release said funds from construction contingency. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR,TEXAS: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the PAEDC is herein authorized to contract for $390,386.00 for the Improvements as shown in Exhibits "A" and "B". Section 3. That the PAEDC is herein authorized to use PAEDC Funds in the amount of $234,791.50 for such Improvements with remaining funds used from CHASE from the NMTC PAEDC Investment Fund in the amount$155,594.50. Section 4. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. ��j READ, ADOPTED AND APPROVED on this /(oay of A.D.. 2014, at a Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor , Councilmembers L"�''""1 i /v; `'/G� aii, ,zt,,,,,JD NOES: r/4a/tot . 12‘,.;/).4.......... eloris "Bobbie" Prince, Mayor #1107488 page 3 ATTEST: Sherri Bedard, City Secretary APPROVED: 41111 . i Floyd Batiste, PAEDC CEO APPRO _ I AS T• FORM: Guy N. Goodso Attorney APPROVED AS TO FORM: see memo Valecia R. Tizeno,City Attorney 41107488 Page 4 EXHIBIT "B" Improvements Amount Movie Screen $32,000 Interior Blinds 12,000 Monument Sign 5,000 Dedication Plaque 4,000 Eco-Mesh 5,000 Media Wall 27,000 Atrium Ceiling Fixtures 22,500 107,500 a 1107488 Page 5 Exhibit "A" Renovation of the Port Arthur Savinas Buildlno(2nd Floor Buildout)-Port Arthur,Texas CONCEPTUAL BUDGET Project'Renovation of the Port Arthur Saving Building Estimate No. Location:501 Procter Street Sheet No: 1 Architect:Haddon&Cowan Architects Collaborative Date: 5-Aug-14 RECAP Total Unit Description Cost Quantity Units Price _ DIVISION 01 5 - 6.200 SF $ - DIVISION 02 5 - 6,200 SF 5 - DIVISION 03 5 - 6,200 SF S • DIVISION 04 $ - 6,200 SF 5 DIVISION 05 $ - 6,200, SF S - DIVISION 06 $ - 6200 SF $ - DIVISION 07 5 • 6,200 SF $ • DIVISION 08 S 87,550 8,200 SF $ 14 12 DIVISION 09 S 20,000 6,200 SF S 3 23 DIVISION 10 S 2,480 8,200 SF $ 0 40 DIVISION 11 5 - 6.200 SF S - DIVISION 12 S - 6.200 SF S - DIVISION 14 S - 6.200 SF S - DIVISIONs 21,22,8 23 S 15,250 6.200 SF $ 2.46 DIVISION 26 5 83,350 6,200 SF S 13 44 DIVISION 31832 5 - 6200 SF $ - DIRECT TOTAL COST $ 208.630 6.200 SF 5 33.65 GENERAL CONDITIONS 9 50% 5 28,874 6,200 SF 5 4 33 CD COMPLETION CONTINGENCY 8 00% S 22,629 6,200 SF $ 3 65 BONDS I INSURANCE I WARRANTY S 5,658 6,200 SF 5 0.91 Builders Risk by Owner Cost of Work Subtotal $ 263,791 FEE ___ 6.75% S 19,095 6.200, SF 5 3.08 TAX exempt $ - 5 • PERMITS by owner S - S - TOTAL ESTIMATED CONSTRUCTION COST II$ 282,886 11-00V-57"1 5F S 45.63 9rt0/2014 1 of 10 Renovation of the Port Arthur Savings Building(2nd Floor Buildout)-Port Arthur,Texas DIVISION 01 Total Unit Description Cost Quantity Units Pnce GENERAL REQUIREMENTS Not Applicable DIVISION 02 Existing Conditions/Demolition Not Applicable Total Division 02 II$ - II I( II 9/10/2014 2 0l 10 Renovation of the Port Arthur Savings Buildingt2nd Floor Buildout)-Port Arthur,Texas DIVISION 03 Total _® Unit Description i Cost Quant i Price CONCRETE WORK ®_� Not Applicable Total Division 03 ® _ S - Renovation of the Port Arthur Savings Buildingl2nd Floor Buildout}-Port Arthur,Texas DIVISION 04 E===== Total ^f Unit Description Cost Quantity Units I Price MASONRY I Not Applicable �� -- Total Division 04 II S - 11 II I' 0/1012014 3 0!10 • Renovation of the Port Arthur Savings Buildingl2nd Floor Buildout)-Port Arthur.Texas DIVISION 05 Total Unit Description Cost Quantity Units Price METALS Not Applicable DIVISION 06 MILLWORK 5 - Total Division 06 S 9/10/2014 40'10 Renovation of the Port Arthur Savings Building(2nd Floor B4ildo0t)-Port Arthur,Texas DIVISION 07 r Total Unit Description ' Cost Quantity Unita Price THERMAL AND MOISTURE PROTECTION Not Applicable Total Division 07 3 9/10/2014 5of 10 • • • Renovation of the Port Arthur Savings Buildinst2nd Floor Buildout)-Port Arthur,Texas DIVISION 08 Total Unit Desch•tion Cost QuantityUnits Price DOORS AND WINDOWS Door-Pro Doors,Hardware wl Installation $ 3.900 Tri-Star Glass 10terLor Dlaos Walls S 29.000 Glass ft Elevator Lobby $ 5,400 Gulf Coast Railing Glass Handrails $ 49,250 Total Division 08 s 87,55011 it 11 1 9/102014 6 0110 Renovation of the Port Arthur Savings Buitding(2nd Floor Buildout)-Port Arthur,Texas DIVISION 9 Total Unit Descrlptlon Cost Quantity Unils Price FINISHES Southeast Texas Drywall Frame,Drywall and Paint $ _ Porters Flooring Flooring-Tile S 7,000 Custom Flooring Flooring-Carpet i S 13,000 Total Division 9 II-s 20.006 11 II 11 I Renovation of the Port Arthur Savings Building(2nd Floor Buildout)-Port Arthur,Texas DIVISION 10 Total Unit Description Cost Quanhty ® Price _- SPECIALTIES _- Griesenbeck lode(Partitions and Accessories 0 1,980 _- 111111111.1 Kaiser Graphics Signage s 500 _ ( Total Division 10 IIs 2,4801[ 11 11 I 9/102014 7 0110 • • • Renovation of the Port Arthur Savings Building(2nd Floor Buildout)-Port Arthur,Texas DIVISION 11 Total Unit Description I Cost Quantity Units Pnce EQUIPMENT - Not Applicable -- Total Division 11 II Renovation of the Port Arthur Savings Buildinq(2nd Floor Buildout)-Port Arthur,Texas DIVISION 12 Total Unit Description Cost Quantity Units Price FURNISHINGS Not Applicable Total Division 12 11 s - II 11 11 J Renovation of the Port Arthur Savings Building(2nd Floor Buildout)-Port Arthur.Texas DIVISION 14 Total Unit Description Cost Quantity Units Price Conveying Equipment Not Applicable 1 - - Total Division 14 1I 9/10/2014 8ol 10 • • • • Renovation of the Port Arthur Savings Buildina(2nd Floor Buildout)-Port Arthur,Texaf DIVISIONs 21,22,&23 Total Unit Description Cost Quantity Units Price DIV.21 FIRE SUPRESSION Coastal Sprinkler Fire Sprinkler S 1.750 DIV.22 PLUMBING Hinole Plumbing Plumbing Fixtures and Piping S 11,000 DIV.23 HEATING,VENTILATING,AND AIR CONDITIONING Associated Mech. HVAC Installation S 2.500 Total Divisions 21,22,&23 S 15.250 11 Imo_ Renovation of the Port Arthur Savings Buildinq(2nd Floor Buildoutl-Port Arthur,Texas DIVISION 26 Total Unit 1 Description Cost Quantity Units Price ELECTRICAL GulfCoast Electric Electrical S 75,000 Maverick Comm. Data S 8,350 Texas Fire Alarm Fire Alarm(Included in Electrical) 5 Total Division 26 9/10/2014 9 01 10 Renovation of the Port Arthur Savings Building(2nd Floor Buildout)-Port Arthur,Texas DIVISIONs 31,32,8 33 Total Unit Description Cost Quantity Units Pnce DIV.31 EARTHWORK Not Applicable DIV.32 EXTERIOR IMPROVEMENTS Not Applicable DIV.33 SITE UTILITIES Not Applicable Total Divisions 31 3 32 $ - If 9/102014 10 0110 • EXHIBIT "B" Improvements Amount Movie Screen $32,000 Interior Blinds 12,000 Monument Sign 5,000 Dedication Plaque 4,000 Eco-Mesh 5,000 Media Wall 27,000 Atrium Ceiling Fixtures 22,500 107,500 4110748s Page 5