HomeMy WebLinkAboutPR 19239: CONTRACT WITH JELCO, REPLACEMENT OF DMAGED GYM FLOOR AT THE AMOS EVANS BUILDING Enero %'�
City of Circ
ort rthu
Texas
INTEROFFICE MEMORAN D U M
Office of the Finance Department
Date: December 3, 2015
To: Brian McDougal, City Manager
From: Adam Saunders, Parks & Recreation Department Director
RE: Proposed Resolution Number 19239
Nature of the request:
The Parks & Recreation Department is requesting replacement of the gym floor in the Amos
Evans Building that was damaged when wind caused debris to puncture the roof and allowed
water to enter, resulting in extensive damage to the floor. Jelco of Austin, Texas, has submitted
a quote/estimate through Buyboard, in the amount of $66,517.00. The Recreation Division
budget will contribute $22,000.00 to the total cost. Once the work is completed the City may be
eligible to receive funds back for recoverable depreciation in the amount of$19,955.10.
Staffing Analysis, Considerations:
None
Recommendation:
The Parks & Recreation Department is requesting that City Council approve P.R. No. 19239
authorizing the replacement of the floor by Jelco of Austin, Texas, using a Buyboard Contract
with Jelco of Austin, Texas, for a total amount of$66,517.00, of which the Recreation Division
budget will contribute $22,000.00 plus $14,966.90 from the insurance claim currently in account
001-1402-551.32-00.
Budget Consideration:
The department will use the settlement money per Resolution No. 15-381, along with the
Recreation Division budget contributing $22,000.00 from account 001-1402-551.32-00. The
balance of$19,955.10 is recoverable depreciation and the Finance Director will prepare a budget
amendment at a later date to cover said amount.
P.R. No. 19239
12/2/15 AS
Page 1 of 2
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO ENTER INTO A CONTRACT WITH JELCO OF
AUSTIN, TEXAS, FOR REPLACEMENT OF THE
DAMAGED GYM FLOOR AT THE AMOS EVANS
BUILDING USING BUYBOARD CONTRACT. FUNDS ARE
AVAILABLE IN ACCOUNT NO. 001-1402-551.32-00
WHEREAS, on or about February 5, 2015, the roof and floor of the Amos Evans
Gymnasium (1308B 9th Avenue) were damaged when wind caused debris to puncture the roof
and allowed water to enter resulting in extensive damage; and,
WHEREAS, per Resolution 15-381, the City authorized settlement with Axis Surplus
Insurance Company and Liberty Surplus Insurance Corporation in the amount of $74,888.90,
less the deductible amount of $25,000.00, less the withheld recoverable depreciation of
$19,955.10,making the final settlement$29,933.80; and,
WHEREAS, Jelco provided a Buyboard quote of$66,517.00; and
WHEREAS, the Finance Director will prepare a budget amendment at a later date to
cover the recoverable depreciation; and
WHEREAS, it is deemed in the best interest of the citizens of Port Arthur, to award the
replacement of gymnasium floor to Jelco through the Buyboard contract.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1. That,the facts and opinions in the preamble are true and correct.
Section 2. That, the replacement of the gymnasium floor by Jelco of Austin, Texas,
through Buyboard in the amount of$66,517.00 is hereby approved, a copy of the estimate/quote
is attached hereto as Exhibit"A".
Section 3. That, a copy of this caption be spread upon the Minutes of the City
Council.
READ, ADOPTED AND APPROVED on this day of December 2015,
A.D., 2015, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the
following vote:
P.R. No. 19239
12/2/15 AS
Page 2 of 2
AYES: Mayor:
Councilmembers:
NOES: •
Deloris "Bobbie" Prince, Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
DIJ�-
Val Tizeno
City Attorney
APPROVED FOR ADMINISTRATION:
Brian McDougal
City Manager
Je • ,aleTPATU1`6A- ,I,1 1 y
Interim Director of Finance V I
Clift. Williams, CPPB
Acting Purchasing Manager
EXHIBIT "A"
P.O.Box 151085 Estimate
Austin,Texas 78715
512-282-5256
512-282-4070 fax Date
info@jelcogyms.com
jelcogyms.com 7/16/2015 2056
The Gymnasium Specialists
Name/Address Project/Ship To
City of Port Arthur City of Port Arthur
1308 9th Ave 1308 9th Ave
Port Arthur,TX 77642 Port Arthur,TX 77642
Demo existing flooring 7,470 1 10 8.217.00
Provide and install new gym flooring 7,470 7.80455€ 58,300.00
This will include
6 mil vapor barrier
2 layers 1/2" 1x6's ran at diagonal to allow air flow '-;«w ° `
under floor
2 1/4"x 3/4"2nd and better grade Northern hard maple
flooring nailed to subfloor
Sand floor with course medium and fine grits. Apply 2
coats of oil based gym floor sealer. Paint all gamelines
and logo. Apply 2 coats of High Gloss gym floor finish.
Install new thresholds and reinstall existing vented
cove base.
Time to complete is 5 weeks
Jelco is a Buyboard Vendor#310-08 "
Estimator Customer
Insurance certificates,detailed specifications,company information, Total $66,517.00
security clearances are included with long form proposal/contract.
Estimate good for 30 days.
12928 Lowden Lne 4 CI, Manchaca. I X 78652 800-3t,6-8306 800-342-4976 fax