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HomeMy WebLinkAboutPR 19234: J. M. KAUFAM AND REDWINE ENTERPRISES, HAULING OF MATERIALS City of Texas INTEROFFICE MEMORANDUM PUBLIC WORKS DEPARTMENT-ADMINISTRATION DIV. To: Brian McDougal, City Manager From: Rawetts Baaheth Sr., Interim Public Works Director 4 1C Date: November 25, 2015 RE: P. R. 19234 RECOMMENDATION: It is recommended that the City Council approve Proposed Resolution No. 19234, approving the second year of a contract with the option to renew for one additional year with J. M Kaufman and Redwine Enterprises, both of Port Arthur, Texas, and Mid County Materials & Construction of Nederland, Texas, for excavating and hauling materials. This contract has a projected budgetary impact of $950,000 per year. This service will be provided on an as needed basis. STAFF ANALYSIS: None. BACKGROUND: This an annual contract for excavating and hauling materials for the Public Works Department and other City departments. Historically the City Landfill, Streets Division, and Parks Departments have been the major users of this service. This is the second year of a three year renewal contract. BUDGET CONSIDERATIONS: Funds are available in Landfill Account#403-1274-533.59-02. /aw "Remember we are here to serve the Citizens of Port Arthur" P. R. 19234 12/03/15 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE THE SECOND YEAR (1sT RENEWAL) OF THE CONTRACTS WITH J. M. KAUFMAN AND REDWINE ENTERPRISES, OF PORT ARTHUR, TEXAS, AND MID COUNTY MATERIALS & CONSTRUCTION OF NEDERLAND, TEXAS FOR THE HAULING OF MATERIALS WITH THE OPTION OF RENEWAL FOR ONE ADDITIONAL YEAR WITH PRICES BEING ADJUSTED ACCORDING TO THE TRANSPORTATION CONSUMER PRICE INDEX, WITH A PROJECTED BUDGETARY IMPACT OF $950,000.00 PER YEAR. FUNDING AVAILABLE IN LANDFILL CONSTRUCTION ACCOUNT 403-1274-533.59-02. WHEREAS, the City requires the services of a contractor to provide for excavating and hauling of materials for various projects within different departments; and, WHEREAS, per Resolution No. 14-542, the City entered into an agreement with the option to renew for two additional one year periods with J. M Kaufman and Redwine Enterprises, of Port Arthur, Texas, and Mid County Materials Construction of Nederland, Texas, for hauling of materials with the option of renewal for two additional one year periods; and, WHEREAS, the City Council deems it is in the best interest of the City to renew the contract for the second year(1St renewal); now therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT,the facts and opinions in the preamble are true and correct; and, THAT,the City Manager is hereby authorized to execute the second year(1st renewal) of a contract for excavating and hauling of materials with a projected budgetary impact of $950,000, with the option to renew for one additional year, with prices being adjusted according to the Transportation Consumer Price Index, with J. M. Kaufman of Port Arthur, Texas (in substantially the same form as attached as Exhibit "A"), Redwine Enterprises of Port Arthur, P. R. 19234 Page 2 Texas (in substantially the same form as attached as Exhibit "B"), and Mid County Materials & Construction of Nederland, Texas (in substantially the same form as attached as Exhibit"C"). THAT, funding is available in account various departments accounts. THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ,ADOPTED,AND APPROVED this the day of , A.D. 2015 at a meeting of the City of Port Arthur, Texas by the following vote: AYES: Mayor Councilmembers: Noes: Mayor ATTEST: Sherri Bellard City Secretary A: 'ROVE ) AS TO FORM: APPROVED AS TO AVAILABILITY OF FUNDS Valecia Ti if, City Attorney / Je a e, CP• , GF OA gte4 aH16.4yhCd. Interim Director of Finance Lytf APPROVED FOR ADMINISTRATION: Cli on Williams, CPPB Brian McDougal Acting Purchasing Manager Interim City Manager Rawetts Baaheth, Sr. Acting Director of Public Works Exhibit A P. R. 19234 12/03/15 RENEWAL CONTRACT FOR EXCAVATING AND HAULING OF MATERIALS THIS AGREEMENT,made this the of , 2015,by and between the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas,hereinafter called"OWNER"or "CITY", and J. M. Kaufman ,hereinafter called "CONTRACTOR". WITNESSED: That for and in consideration of the payment terms, conditions and agreements set forth herein, OWNER and CONTRACTOR agree as follows: 1. Pursuant to Resolution 14-542, the City entered into a one-year contract with the option of renewal for two additional one year periods. The parties hereby agree to exercise said option for the second year. 2. The term of this Agreement shall be from November 17, 2015 through November 16. 2016, unless sooner terminated under the provision hereof. The City can terminate this contract at its convenience which includes, but is not limited to, funding not being available in any budget cycle within thirty (30) days written notice. It shall be renewable by mutual agreement for one (1) additional year. Prices quoted shall be indexed for the next year using the Consumer Price Index category "Transportation". Each subsequent yearly contract renewal shall require approval of the City Council. 3. During the term of this Contract, the CONTRACTOR will furnish at his own expense all of the materials, supplies, tools, equipment, labor, and other services necessary to connection therewith, excepting those supplies specifically not required on CONTRACTOR in the Specifications. 4. The CON TRACTOR agrees to perform all the work described in the Specifications and contract documents and comply with the terms therein for unit prices as stated below: Delivered within the City of Port Arthur Items Unit Cost Fill Sand $7.28/CY 60/40 $7.28/CY Top Soil $10.18/CY Picked up at Plant Location Items Unit Cost Fill Sand $3.06/CY 60/40 $3.06/CY Clay $2.55/CY Top Soil $8.15/CY P. R. 19234 12/03/15 Hauling Materials—Full Load Items Unit Cost Limestone $6.11/TON HMAC Type Material $6.11/TON Cement Stabilized Sand $6.11/TON Concrete Debris $10.18/TON Hauling Materials—Partial load Items Unit Cost Limestone $12.22/TON HMAC Type Material $12.22/TON Cement Stabilized Sand $12.22/TON Concrete Debris $20.36/TON 5. The term"Contract Documents"means and includes the following: 1) Agreement 2) Advertisement to Bids* 3) General Information* 4) Specifications * 5) Bid* 6) Bidder's Information Sheet* *These items were attached to the original letting contract. The agreement only is included for this renewal. 6. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors, and assigns. 7. IN WITNESS WHEREOF,the parties here to have executed, or caused to be executed by their duly authorized officials,this Agreement in two (2)copies, each of which shall be deemed an original of the date first written above. OWNER CONTRACTOR City of Port Arthur J. M. Kaufman BY: BY: Brian McDougal Representative City Manager Exhibit B P. R. 19234 12/03/15 RENEWAL CONTRACT FOR EXCAVATING AND HAULING OF MATERIALS THIS AGREEMENT,made this the of , 2015,by and between the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas,hereinafter called"OWNER"or "CITY', and Redwine Enterprises ,hereinafter called "CONTRACTOR". WITNESSED: That for and in consideration of the payment terms, conditions and agreements set forth herein, OWNER and CONTRACTOR agree as follows: 1. Pursuant to Resolution 14-542,the City entered into a one-year contract with the option of renewal for two additional one year periods. The parties hereby agree to exercise said option for the second year. 2. The term of this Agreement shall be from November 17, 2015 through November 16, 2016, unless sooner terminated under the provision hereof. The City can terminate this contract at its convenience which includes, but is not limited to, funding not being available in any budget cycle within thirty (30) days written notice. It shall be renewable by mutual agreement for one (1) additional year. Prices quoted shall be indexed for the next year using the Consumer Price Index category "Transportation". Each subsequent yearly contract renewal shall require approval of the City Council. 3. During the term of this Contract,the CONTRACTOR will furnish at his own expense all of the materials, supplies, tools, equipment, labor, and other services necessary to connection therewith, excepting those supplies specifically not required on CON TRACTOR in the Specifications. 4. The CONTRACTOR agrees to perform all the work described in the Specifications and contract documents and comply with the terms therein for unit prices as stated below: Delivered within the City of Port Arthur Items Unit Cost Fill Sand $7.58/CY 60/40 $5.56/CY Clay $4.21/CY Top Soil $13.23/CY Picked up at Plant Location Items Unit Cost Fill Sand $4.07/CY 60/40 $4.07/CY Clay $3.05/CY Top Soil $10.18/CY P. R. 19234 12/03/15 Hauling Materials—Full Load Items Unit Cost Limestone No Bid HMAC Type Material No Bid Cement Stabilized Sand No Bid Concrete Debris No Bid Hauling Materials—Partial load Items Unit Cost Limestone No Bid HMAC Type Material No Bid Cement Stabilized Sand No Bid Concrete Debris No Bid 5. The term"Contract Documents"means and includes the following: 1) Agreement 2) Advertisement to Bids* 3) General Information* 4) Specifications * 5) Bid* 6) Bidder's Information Sheet* *These items were attached to the original letting contract. The agreement only is included for this renewal. 6. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors, and assigns. 7. IN WITNESS WHEREOF,the parties here to have executed,or caused to be executed by their duly authorized officials,this Agreement in two (2) copies, each of which shall be deemed an original of the date first written above. OWNER CONTRACTOR City of Port Arthur Redwine Enterprises BY: BY: Brian McDougal Representative City Manager P. R. 19234 12/03/15 RENEWAL CONTRACT FOR EXCAVATING AND HAULING OF MATERIALS THIS AGREEMENT, made this the of , 2015, by and between the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called"OWNER"or "CITY", and Mid County Materials & Construction,hereinafter called "CONTRACTOR". WITNESSED: That for and in consideration of the payment terms, conditions and agreements set forth herein, OWNER and CONTRACTOR agree as follows: 1. Pursuant to Resolution 14-542,the City entered into a one-year contract with the option of renewal for two additional one year periods. The parties hereby agree to exercise said option for the second year. 2. The term of this Agreement shall be from November 17, 2015 through November 16, 2016, unless sooner terminated under the provision hereof. The City can terminate this contract at its convenience which includes, but is not limited to, funding not being available in any budget cycle within thirty(30) days written notice. It shall be renewable by mutual agreement for one (1) additional year. Prices quoted shall be indexed for the next year using the Consumer Price Index category "Transportation". Each subsequent yearly contract renewal shall require approval of the City Council. 3. During the term of this Contract, the CON IRACTOR will furnish at his own expense all of the materials, supplies, tools, equipment, labor, and other services necessary to connection therewith, excepting those supplies specifically not required on CONTRACTOR in the Specifications. 4. The CONTRACTOR agrees to perform all the work described in the Specifications and contract documents and comply with the terms therein for unit prices as stated below: Delivered within the City of Port Arthur Items Unit Cost Clay $4.92/CY 5. The term"Contract Documents"means and includes the following: 1) Agreement 2) Advertisement to Bids* 3) General Information* 4) Specifications * 5) Bid* 6) Bidder's Information Sheet* *These items were attached to the original letting contract. The agreement only is included for this renewal. P. R. 19234 12/03/15 6. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors, and assigns. 7. IN WITNESS WHEREOF, the parties here to have executed, or caused to be executed by their duly authorized officials,this Agreement in two (2) copies, each of which shall be deemed an original of the date first written above. OWNER CONTRACTOR City of Port Arthur Mid County Materials&Construction BY: BY: Brian McDougal Representative Exhibit C > 'Z.: l' agigCE 0 al .g. rn RI, -n r czi o o 2. 4, ag ,.. Aar, r, , BI ,T.- g. ... ..‘ a. a 3 pogo ‹ 3 os`Z - o - 0 a' : - — � � jam = - - CT VI 3 CD to 0 0 ror In Cu 2 ,e- ...,, g 0 - 0 = ,,,, .11 RCO ag d Q : 0 6 -Aix c ia . �� �L • cti (fl ,t, -• i i La (4 G3 bin . igo i4, b. �a z 46111111.1•91.. n I 4 II —1* ." 0 ti:l all. 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