HomeMy WebLinkAboutPO 6498: CITY OF PORT ARTHUR, TEXAS, BY ADDING VETERANS DAYS AS A PAID HOLIDAY City of
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INTEROFFICE MEMORANDUM
Office of the City Manager
Date: January 8, 2016
To: Mayor and Council
From: Brian McDougal, City Manager
RE: Veterans Day Holiday
Nature of the request:
A request was made by Mayor, Deloris "Bobbie" Prince to have an agenda item requesting
Council approval to add Veterans Day to the list of observed holidays.
Staff Analysis, Considerations:
Currently the City of Port Arthur observes 9 (Nine) holidays. If approved this would add one
day to the list for a total of 10.
Beaumont: observes Veterans Day and has 11 paid holidays, including a floater;
Groves: does not observe Veterans Day and has 8 paid holidays;
Nederland: does not observe Veterans Day and has 11 paid holidays;
Port Neches: does not observe Veterans Day and has 10 paid holidays;
Recommendation:
City Staff does not have an opinion on the observance of Veterans Day.
Budget Considerations:
One day payroll for the City of Port Arthur is approximately$130,000.00. If the day is approved
this does not add any additional cost, as we would be paying the city staff whether they are at
P.O BOX 1089 •PORT ARTHUR,TEXAS 77641-1089 •409/983-8101 •FAX 409/982-6743
work or off for the holiday. It should be noted however, that there certainly is the matter of lost
productivity if the day is added to the already approved 9 holidays.
Water treatment, Sewer treatment. Police and Fire are around the clock operations and the cost to
provide the additional holiday is very difficult to determine. However, the quantifiable cost over
and above the daily aforementioned payroll figures is approximately $14.000.00. Please see the
attached correspondence between these department heads and the City Manager.
"Remember we are here to serve the Citizens of Port Arthur"
P.O BOX 1089 •PORT ARTHUR,TEXAS 77641-1089 •409/983-8101 • FAX 409/982-6743
City of
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INTEROFFICE MEMORANDUM
Office of the Fire Chief
Date: December 14, 2015
To: Brian McDougal, City Manage
From: Larry Richard, Fire Chief c e
RE: New Holiday Cost
Estimating the cost to add an additional holiday to next year's calendar is be hard to estimate.
Fire Department personnel do not receive premium pay for working holidays. Each year, each
Firefighter working in suppression accrues 10 days that can be scheduled anytime that does not
create overtime. Additionally any Firefighter that has accumulated 20 or more holidays may (in
December of each year) request payment (regular rate of pay) for up to 5 holidays. This year
there were 25 firefighter requesting paid days. When Firefighters separate from the City they are
paid for all accumulated holidays.
Up to 3 holidays are assigned at the end of vacations to keep the firefighters from returning in the
middle of a shift. Every effort is made to only schedule holidays when it will not cause
overtime, but since they can be scheduled up to 45 days in advance, sometimes the schedule will
change due to injury or illness and create a vacancy.
To put a dollar amount on adding an additional holiday I would estimate the following:
Average cost of a 12 hour shift (average of all ranks) is $285. The cost of one sold back holiday
per person for 25 people x $285 = $7,125.
"Remember we are here to serve the Citizens of Port Arthur"
P.O. BOX 1089 * PORT ARTHUR,TEXAS 77641-1089 * 409/983-8101 * FAX 409/982-6743
JAN/06/2016/WED 10: 15 AM FAX No, P, 001/001
MEMORANDUM
POLICE DEPARTMENT
PORT ARTHUR
TO: Brian McDougal,City Manager DATE: January 5,2016
FROM: Mark Blanton,Chief of Police
[x] For your information [ ] Please take appropriate action
[ ] For comment & recommendation [ ] Please prepare draft for my reply
[ ] File for future reference [ ] Please reply on my behalf
[ ] Please discuss with me [ ] Please return
RE: Additional Holiday Cost
Estimating the cost to add an additional holiday is somewhat difficult due to the various
classifications of employees at the Police Department.
Clerical and Secretarial Staff: There should not be any expense for these employees if an
additional holiday is created.
Detectives: There should be no additional expense for these employees if an additional •
holiday is created. Vacations are scheduled in advance and Holidays are included. No
replacement cost would be involved with the creation of an additional holiday.
Patrol Officers: The creation of an additional holiday for these employees may generate
additional costs. It is almost impossible to determine how much. Patrol Officers select
vacations in advance and vacations are scheduled so as to not create overtime. Holidays
are included in the vacation selection. Replacement overtime would occur if there was
minimum staffing and a sick call was received or there was some other shortage created. It
is almost impossible to estimate the cost as it could be zero or five hours overtime each time
it occurred.
TCO: This group of employee selects vacation in advance as do patrol officers so as to not
create overtime. The addition of another holiday would not generate overtime unless the
same situation as patrol occurred. However,with current staffing levels the creation of an
additional holiday would create 22 occurrences of 8 hours overtime at an estimated cost per
hour of 21.2234 per hour. Total estimated cost is $3,7353.32 This cost would not exist if
we are able to fill the vacancies we currently have.
% Received
ark Blanton
Chief of Police JAN — 6 2016
City Manager's Office
Brian McDougal
From: Dr.Jimmie Johnson
Sent: Thurscay, January 7, 2016 4:49 PM
To: Brian McDougal
Subject: Holiday Pay
Water Distribution
2 maintenance workers @ $19.00/hr.
1 Supervisor @ $25.00/hr.
TOTAL for 8 hours. $504.00
Wastewater Collection
2 maintenance workers @ $19.00/hr.
1 Supervisor @ $25.00/hr.
TOTAL for 8 hours. $ 504.00
Water Plant
8 Operators @ $24.00/hr.
Total for 8 hours. $1,536.00
Total $2,544.00/day
Thanks,
Dr.J.
1
P.O. No. 6498
11/18/15 gt
ORDINANCE NO.
AN ORDINANCE AMENDING CHAPTER 78 (PERSONNEL),
DIVISION V (ATTENDANCE AND LEAVE), SECTION 78-184(a)
(HOLIDAYS) OF THE CODE OF ORDINANCES OF THE CITY OF
PORT ARTHUR, TEXAS, BY ADDING VETERANS DAY AS A PAID
HOLIDAY
WHEREAS, the City Council desires to amend the Code of Ordinances of the
City of Port Arthur to add Veterans Day as a paid holiday.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR, TEXAS:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That Section 78-184(a) of the Code of Ordinances is herein
amended as follows:
"Sec. 78-184. - Holidays.
(a) The following holidays shall be declared official paid holidays for
probationary and regular city employees: New Year's Day, Martin Luther
King Day, Good Friday, Memorial Day, Independence Day, Labor Day,
Veterans Day, Thanksgiving Day, the day after Thanksgiving, and
Christmas Day."
Section 3. That a copy of the caption of this Ordinance be spread upon the
Minutes of the City Council.
Section 4. That the ordinance shall be effective immediately.
s.po6498
READ, ADOPTED AND APPROVED on this day of November A.D., 2015,
at a Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES:
Mayor:
Councilmembers:
NOES:
Deloris "Bobbie" Prince, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
Valecia R. Ti—o, Ci iiirp•rney
APPROVED FOR ADMINISTRATION:
Brian McDougal, City Manager