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Home My WebLink AboutPR 19264: ALLCO, INC., BLUEBONNET AVENUE STREET IMPROVEMENTS • 40 Cirs of ort rthur Ie_rcts INTEROFFICE MEMORANDUM PUBLIC WORKS DEPARTMENT-ADMINISTRATION DIV. Date: December 31, 2015 To: Brian McDougal, City Manager From: Rawetts Baaheth, Sr., Acting Director of Public Works `- RE: Proposed Resolution No. 19264 RECOMMENDATION I recommend that the City Council approve P. R. No. 19264 authorizing the City Manager to execute Change Order#4 to the contract with ALLCO for the Bluebonnet Avenue Street Improvements increasing the contract amount by $59,338.56 to a new amount $2,206,962.84 and increasing the term by 30 days to a new term of 425 days. BACKGROUND Per Resolution 15-024 a construction contract was awarded to ALLCO. Inc. for the Bluebonnet Avenue Street Improvements Project for $1,801,610.00 and a contract term of 270 days.. Per Resolution 15-173, the City Council approved Change Order No. 1 increasing the contract amount by $24,843.78 to a new contract total of$1,826,453.78 for emergency repairs to the roadway subgrade. Per Resolution 15-204, the City approved Change Order No. 2 increasing the contract amount by $238,152.00 to a new contract amount of$2,064,605.78 and increasing the contract term by 90 days to a new term of 360 days due to additional repairs. Per Resolution 15-388, the City approved Change Order No. 3 increasing the contract amount by $83,018.50 to a new contract amount of$ 2,147,624.28 and increasing the contract term by 35 days to a new term of 395 days due to additional repairs. This change order is for additional milling of the asphalt surface requested by the City to provide a thorough inspection of the concrete roadway base increasing milling bid items on the contract. BUDGET/FISCAL EFFECT Funds are available in the GLO Round 2.2 Program, Project No. 122BB, Account No. 145-1201-532.59- 00 SUMMARY I recommend that the City Council approve P. R. No. 19264 authorizing the City Manager to execute Change Order#4 to the contract with ALLCO for the Bluebonnet Avenue Street Improvements increasing the contract amount by $59,338.56 to a new amount $2,206,962.84 and increasing the term by 30 days to a new term of 425 days. "Remember we are here to serve the Citizens of Port Arthur" P.R. 19264 12/31/15 rtb RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 04 TO THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND ALLCO, INC. FOR THE BLUEBONNET AVENUE STREET IMPROVEMENTS PROJECT INCREASING THE CONTRACT AMOUNT BY $59,338.56 TO A NEW CONTRACT AMOUNT OF $2,206,962.84, INCREASING THE CONTRACT TERM BY 30 DAYS TO A NEW TERM OF 425 DAYS. GLO ROUND 2.2 PROGRAM,PROJECT NO. I22BB,ACCOUNT# 145-1201-532.59-00. WHEREAS, per Resolution No. 15-024, the City Council awarded a contract for the Bluebonnet Avenue Improvements project from Gilham Circle to 19th Street to ALLCO, Inc., of Beaumont, Texas in the amount of$1,801,610.00 and a contract time of 270 calendar days; and, WHEREAS, per Resolution 15-173, the City Council approved Change Order No. 1 to the contract in the amount of $24,843.78 increasing the contract amount to $1,826,453.78 for emergency repairs to the roadway subgrade due to a large void under the roadway created by a water main leak; and, WHEREAS, per Resolution 15-204, the City Council approved Change Order No. 2 increasing the contract amount by $238,152.00 to a new contract amount of$2,064,605.78 and increasing the contract term by 90 days to a new term of 360 days due to additional repairs; and, WHEREAS, per Resolution 15-388, the City Council approved Change Order No. 3 increasing the contract amount by $83,018.50 to a new contract amount of$2,147.624.28 and increasing the contract term by 35 days to a new term of 395 days due to additional repairs; and, WHEREAS, the proposed Change Order No. 4 is for additional milling of the asphalt surface. ALLCO was instructed to mill the first two inches (2") of the existing surface for a new driving surface. After the initial milling operations, the City requested to mill all of the existing surface to provide a thorough inspection of the concrete roadway base increasing bid items P.R. 19264 Page 2 "Mill and Haul Off Existing Surface" by 1,115 S.Y. for a subtotal of $7,247.50 and "Re-Mill Roadway by 8,653 S.Y. for a subtotal of$52,091.06 to a combined total of$59,338.56; and, WHEREAS, approval of Change Order No. 04 will increase the contract amount by $59,338.56 to a new total of$2,206,962.84 and increasing the contract term by 30 days to a new term of 425 days herein deemed an appropriate action, attached hereto as Exhibit "A"; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct; and, THAT, Change Order No. 04 is herein approved and the City Manager is authorized to execute said Change Order No. 04 (attached as Exhibit "A") to the contract between the City of Port Arthur and ALLCO, Inc.; and, THAT, Change Order No. 04 increases the contract time by 30 days to a new term of 425 days for a completion date of May 27, 2016 and also increases the contract amount by $59,338.56 to new contract amount of$2,206,962.84; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED this the day of , A.D. 2016 at a meeting of the City of Port Arthur, Texas by the following vote: Ayes: Mayor: Councilmembers: P.R. 19264 Page 3 Noes: Mayor Deloris"Bobbie" Prince Attest: City Secretary Sherri Bellard APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION: / JI Valecia Tizen.i Brian McDougal City Attorney City Manager APPROVED AS FOR AVAILABILITY OF FUNDS: w .P , Jerry Dale, CPA, GFOA n Clifton Williams, CPPB I - •• !:v-ctor of Finance "4/ / � Acting Purchasing Director Ig awetts T. Baaheth, Sr. interim Director of Public Works EXHIBIT A ARCENEAUX WILSON & COLE LLC Arcencaua Wilson & Cole-- AWCEngineering • Surveying • Planning December 29, 2015 Mr. Rawetts Baaheth City of Port Arthur 444 Fourth Street Port Arthur, Texas 77640 RE; CHANGE ORDER NO, 4 Bluebonnet Ave, Street Improvements from Gilham Circle to 19th Street Job No, CPA-825 Dear Mr. Baaheth: Attached is Change Order No. 4 for the Bluebonnet Ave. Street Improvements project. This change order is for additional milling of the asphalt surface on Bluebonnet Avenue. The was instructed to mill 2" of the existing surface for a new driving surface. After the milling was complete the contractor was requested to mill all of the existing surface to allow for a thorough inspection of the concrete roadway base. The total cost for this change order will increase the contract amount $59,338.56. I recommend that the City of Port Arthur authorize this change to the contract. I have attached Change Order No. 4 which modifies the contract to reflect this change for your consideration and action. Should you have any questions or require additional information, please contact our office. Very truly yours, Arceneaux Wilson & Cole LLC TEXAS REGISTERED ENGINEERING FIRM F-16194 Keestan Cole, PE Vice-President (409) 724-7888 • 2901 Turtle Creek Drive • Suite 320 • Port Arthur, Texas 77642 Registered Engineering Firm F-16194 Registered Survey Firm 10194049 okAL Vr - - ° Texas General Land Office (1.- Disaster Recovery )•q e�ISHEO Construction Contract Change Order Request Form Engineer: Owner (Contractor Locality): Contractor: ALLCO Aceneaux Wilson&Cole City of Port Arthur 2901 Turtle Creek Dr., Suite 320 Port Arthur, TX 77642 444 4th Street Port Arthur, TX 77642 Agreement Date: 1-14-15 Phone No.: 409-724-7888 Phone No.:409-983-8100 Phone No.: 409-860-4459 Date: September 22, 2015 Contract For (Project Description): GLO Contract No.: Project Code No.: P21428 12-403-008-7654 Bluebonnet Ave. Street Improvements Bid Package No.: 4 Change Order No.: 3 You are hereby requested to comply with the following changes from the contract plans and specifications: Item Description of Changes: Quantities, Units, Unit Prices, Decrease in Increase in No. Change in Completion Scheduled, Etc. Contract Price Contract Price 3 Add 1,115 S.Y. to Bid Item No. 3 Mill and Haul Off Existing $7,247.50 Surface Add 8,653 S.Y. to Bid Re-Mill Roadway $52,091.06 SUBTOAL $59,338.56 Construction Contract Change Order Request Form Page 1 of 3 CDBG Disaster Recovery Program July 2014 Chanqe in Contract Price Change in Contract Time (Calendar Days) Original Contract Price: $ 1,801,610.00 Original Contract Time: 270 days Previous Change Order(s): Net Change From Previous No. 1 to No. 3 $ 346,014.28 Change Orders: 125 days Contract Price Prior to Contract Time Prior to this Change Order: $2,147,624.28 this Change Order: 395 days Net Increase/Dewe of Net Increase/Decr asc of this Change Order: $ 59,338.56 this Change Order: 30 days Contract Price With all Contract Time With all Approved Change Orders: $ 2,206,962.84 Change Orders: 425 days Cumulative Percent Change in Contract Price (+/-): Grantee Contract End Date: 22.4% (mm/dd/yy) 12 / 31 /2015 Construction Contract Start Date: Construction Contract End Date: (mm/dd/yy) 10 / 27 /2014 (mm/dd/yy) 5/ 27 / 2016 Reimbursements of costs included in this change order are subject to review by the GLO-DR program. * This document may be executed prior to submission for GLO-DR program review, but all parties involved will be held responsible if the change order or the amendment warranted as a result of this change order is not in compliance with CDBG or HUD requirements. RECOMMEND D: APPROVED: ACCEP -'a: By: By: By: ____/ • ENGINEER OWNER CONTACTOR Date: 14,040202-1.C- Date: Date: I 71/8 PS- Construction Contract Change Order Request Form Page 2 of 3 CDBG Disaster Recovery Program July 2014 JUSTIFICATION FOR CHANGE 1. Will this Change Order increase or decrease the number of beneficiaries? 0 Increase 0 Decrease x No Change If there is a change, how many beneficiaries will be affected? Total L/M 2. Effect of this change on scope of work: 0 Increase 0 Decrease x No Change 3. Effect on operation and maintenance costs: 0 Increase 0 Decrease x No Change 4. Are all prices in the change order dependent upon unit prices found in the original bid? x Yes 0 No If"No", explain: 5. Has this change created new circumstances or environmental conditions which may affect the project's impact, such as concealed or unexpected conditions discovered during actual construction? 0 Yes x No If"Yes", is an Environmental Re-assessment required? 6. Is the Texas Commission on Environmental Quality (TCEQ) clearance still valid? (if applicable) x Yes 0 No 7. Is the TCEQ permit approval still valid? (sewer projects only) 0 Yes 0 No 8. Are the handicapped access requirements/approval still valid? (if applicable) x Yes 0 No 9. Are other Disaster Recovery contractual special condition clearance still valid? x Yes 0 No (If no, specify): NOTE: * Generally, a cumulative change in the contract price in excess of 25% cannot be reviewed (18% decrease for counties). Construction Contract Change Order Request Form Page 3 of 3 CDBG Disaster Recovery Program April 2014 Arceneau: Wilson & Cole 'C ' - A ♦ ♦ ne ink 1. NanSurcryrng Nanning CHANGE ORDER No. 4 DATE: December 10, 2015 JOB NO. CPA-825 AGREEMENT DATE: January 14, 2015 NAME OF PROJECT: Bluebonnet Avenue Street Improvements from Gilham Circle to 19th Street OWNER: CITY of PORT ARTHUR CONTRACTOR: ALLCO The following changes are hereby made to the CONTRACT DOCUMENTS: 1. Add to the following Bid Items to actual quantities used: a. Add 1,115 S.Y. to Bid Item No. 3 Mill and Haul Off Existing Surface $ 7,247.50 b. Add 8,653 S.Y. to Bid Re-Mill Roadway $ 52,091.06 2. Add the following Time: a. Additional 30 days to the contract time to complete the additional work SUBTOTAL $ 59,338.56 CHANGE ORDER NO. 4 Arceneaux w,lson & tole Awc S,,,r,,,err,,,g December 10, 2015o. 1 s"' +""g Job No. CPA-825, Contract No. 1 Planning CHANGE TO CONTRACT PRICE: ORIGINAL CONTRACT PRICE: $1,801,610.00 CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $ 2,064,605.78 The CONTRACT PRICE due to this CHANGE ORDER will be [increased] d} by: $59,338.56 Dollars The new CONTRACT PRICE, including this CHANGE ORDER, will be $2,206,962.84 CHANGE TO CONTRACT TIME: ORIGINAL CONTRACT TIME: 270 Calendar Days CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: 125 Calendar Days CURRENT DATE OF COMPLETION: April 27, 2016 CONTRACT TIME due to this CHANGE ORDER will be increased by 30 Days 27 The New DATE OF COMPLETION: May '2016 No other Terms and Conditions of the Contract are changed as a result of this Change Order. Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs incurred by Contractor in his performance of the work covered by the Change Order. RECOMMENDED BY ENGINEER: ACCEPTED BY: ARCENEAUX WILSON & COLE LLC [CONTRACTOR,OFFICER OR OWNER] ALLCO ACCEPTED BY: CITY of PORT ARTHUR 2 of 2