HomeMy WebLinkAboutPR 19220: CONTRACT WITH MITCHELL FONTENOTE, CPA City of Port Arthur
Memorandum
To: Brian McDougal, City Manager
From: Jerry W. Dale, Interim Director of Finance
Date: January 5, 2016
Re: PR 19220
I recommend that the City Council adopt Proposed Resolution 19220 which authorizes a contract
between the City of Port Arthur and Mitchell Fontenote for the provision of Accounting services
for the Finance Department account no. 001-1032-515.54-00.
P.R. 19220
11/6/2015 JNP
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE EXECUTION OF
A CONTRACT BETWEEN THE CITY OF PORT
ARTHUR AND MITCHELL FONTENOTE, CPA FOR
THE PROVISION OF ACCOUNTING SERVICES FOR
THE FINANCE DEPARTMENT FOR FY 2016 FUNDING
AVAILABLE IN ACCOUNT NO. 001-1032-515.54-00
WITH A PROJECTED BUDETARY IMPACT OF
$40,000.00
WHEREAS, the City of Port Arthur Accounting Division is in need of professional
assistance at this time; and
WHEREAS, the Finance Department wishes to contract with a Certified Public
Accountant to provide accounting services; and for assistance in preparing an accounting policy
and procedure manual as required by the FTA and
WHEREAS, Mitchell Fontenote, CPA is licensed to practice as a Certified Public
Accountant and has agreed to provide professional services at a rate of$200 per hour.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1: That the City Manager is hereby authorized to execute a one (1) year
contract with Mitchell Fontenote, CPA, insubstantially the same form as attached hereto as
Exhibit"A".
Section 2: That a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
READ, ADOPTED,AND APPROVED, this day of January,2016, A.D., at a
Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote:
AYES: Mayor:
Council members:
NOES:
Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
\)41" i - -Th
Val Tizeno, Cit Attorney
APPROVED FOR ADMINISTRATION:
Brian McDougal, City Manager
APPROVED AS TO AVAILABILITY OF FUNDS:
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Jerry W. Dale, Interim Director of Finance
EXHIBIT "A"
AGREEMENT FOR INDEPENDENT PROFESSIONAL SERVICES
This agreement is made between the City of Port Arthur, Texas hereinafter referred to as "City"
and Mitchell Fontenote, CPA, a person licensed to practice as a Certified Public Accountant.
I. TERM OF AGREEMENT
This Agreement shall be for a one year period from the date stated in the notice to proceed.
Thereafter,this Agreement shall be renewable at the discretion of the parties.
II. PROFESSIONAL SERVICES
Mr. Mitchell Fontenote, CPA, will be considered an independent contractor for the City of Port
Arthur and shall provide accounting services for the City's Finance Department. Such services
shall be at the standard of care/knowledge expected of accountants in Texas.
III. COMPENSATION
Mr. Mitchell Fontenote, CPA shall be paid Two Hundred Dollars ($200) per hour for accounting
services actually rendered. The hours of work shall be mutually agreed upon by the Finance
Director of the City of Port Arthur and Mr. Mitchell Fontenote, CPA, which includes the provision
of accounting services and in preparing an accounting policy and procedure manual as required by
the Federal Transit Administration.
IV. LICENSURE
Mr. Mitchell Fontenote, CPA shall maintain and provide proof of license with the State Board of
Public Accountants. Failure to maintain licensure will immediately render this contract null and
void.
V. BENEFITS
All benefits result from this contract are delineated herein, and no other benefits promise by any
City office shall be binding on the City.
VI. TERMINATION
This Agreement can be terminated with fourteen (14) days prior written notice by either party.
SIGNED AND AGREED TO on the day of January, 2016.
CONTRACTOR
NOTARY Mitchell Fontenote, CPA
SIGNED AND AGREED TO on the day of January, 2016.
CITY OF PORT ARTHUR
Brian McDougal, City Manager
NOTARY