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HomeMy WebLinkAboutPR 19281: CHANGE ORDER NO. 1 WITH ALLCO INC. Interoffice MEMORANDUM To: Mayor, City Council, City Manager From: Floyd Batiste, CEO ,„,k):(6,14\, — F.12)• Date: January 20, 2016 Subject: P. R. No. 19281; Council Meeting of January 26, 2016 ATTACHED IS PROPOSED RESOLUTION 19281 APPROVING A CHANGE ORDER AS IT PERTAINS TO A SIX MONTH EXTENSION TO THE CONTRACT WITH ALLCO FOR CONSTRUCTION OF SITE GRADING TO SERVE THE PORT ARTHUR SPUR 93 BUSINESS PARK AS APPROVED BY THE CITY OF PORT ARTHUR SECTION 4A ECONOMIC DEVELOPMENT CORPORATION P.R. No. 19281 1/15/2016 KVM RESOLUTION NO. A RESOLUTION APPROVING A CHANGE ORDER NO. 1 AS IT PERTAINS TO A SIX MONTH EXTENSION TO THE CONTRACT WITH ALLCO, INC., FOR CONSTRUCTION OF SITE GRADING TO SERVE THE PORT ARTHUR SPUR 93 BUSINESS PARK AS APPROVED BY THE CITY OF PORT ARTHUR SECTION 4A ECONOMIC DEVELOPMENT CORPORATION WHEREAS, on April 21, 2015, per Resolution No. 15-151, the City of Port Arthur Section 4A Economic Development Corporation (the "PAEDC") entered into a contract with ALLCO for site grading services to serve the Spur 93 Business Park (the "Contract"); and WHEREAS, Arceneaux Wilson & Cole LLC, the project engineering consultants, have requested that ALLCO submit a change order request for a six month extension to the Contract to allow for current and all future weather delays as denoted in Exhibit "A"; and WHEREAS, the six month extension will not impact the Contract amount; and WHEREAS, this change order was approved by the Board of Directors of PAEDC on January 12, 2016. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That Change Order No. 1 the change order extending the contract by six additional months to June 1, 2016, is herein approved by the City Council of the City of Port Arthur. Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ,ADOPTED AND APPROVED on this day of A.D.,2016,at a Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor Councilmembers NOES: Deloris "Bobbie" Prince, Mayor ATTEST: Sherri Bellard, City Secretary APPROVED: Floyd Batiste, PAEDC CEO APPROVEDA O FORM: Guy N. Goodson, PAEDC Attorney APPROVED AS TO FORM: I J \ at Valecia R. Tize , City Attorney #1251608 Page 2 EXHIBIT " A " //„ Arc•n•.•. WEUDn i C•1•----y < AWS CHANGE ORDER No. 1 DATE: January 6, 2016 JOB NO. EDC-220 AGREEMENT DATE: April 21, 2015 NAME OF PROJECT: Site Grading to Serve the Port Arthur Business Park OWNER: CITY of PORT ARTHUR / PORT ARTHUR ECONOMIC DEVELOPMENT CORPORATION CONTRACTOR: ALLCO The following changes are hereby made to the CONTRACT DOCUMENTS: 1. Add to Adjust the following Items to the Contract and Scope of Work: a. Extend contract time by 169 days b. Extend original contract time by 31 days CHANGE ORDER NO. 1 January 6, 2016 AW" Job No. EDC-220, Contract No. 1 C '7077 pla.nnrny CHANGE TO CONTRACT PRICE: ORIGINAL CONTRACT PRICE: $291.615.60 CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $291,615.60 The CONTRACT PRICE due to this CHANGE ORDER will be {increased] used] by: $0.00 Dollars The new CONTRACT PRICE, including this CHANGE ORDER, will be $291,615.60 CHANGE TO CONTRACT TIME: ORIGINAL CONTRACT TIME: 90 Calendar Days CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: 0 Calendars Days CURRENT DATE OF COMPLETION: November 14, 2015 CONTRACT TIME due to this CHANGE ORDER will be increased by 200 Days The New DATE OF COMPLETION: June 1, 2016 No other Terms and Conditions of the Contract are changed as a result of this Change Order. Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs incurred by Contractor in his performance of the work covered by the Change Order. RECOMMENDED BY ENGINEER: ACCEPTED BY: ARCENEAUX WILSON & COLE LLC [CONTRACTOR,OFFICER OR OWNER] ALLCO ACCEPTED BY: City of Port Arthur / Port Arthur Economic Development Corporation 2 of 2 REQUEST FOR EXTENSION OF TIME DUE TO WEATHER OR SUPPLIES CITY OF PORT ARTHUR SECTION 4A ECONOMIC DEVELOPMENT CORPORATION DATE: 1-6-15 MONTH OF: November 2015. NAME OF PROJECT: Business Park Site Grading CONTRACTOR: Allco TO: CITY OF PORT ARTHUR SECTION 4A ECONOMIC DEVELOPMENT CORPORATION PUBLIC WORKS DEPARTMENT P.O. BOX 1089 CITY of PORT ARTHUR, TEXAS 77641-1089 ATTENTION: Gentlemen: We request extension of completion time on our Contract due to the days of work lost as specified (circle dates actually lost; do not include days not normally worked, such as Saturdays, Sundays, or holidays): 1 2 3 4 5 6 7 8 9 10 11 12 13 j ep ® LY OG01:906006 DAYS LOST ( 19 ) _ 5 X 7 = 26.6 CALENDAR DAYS REQUESTED Reason(s) for Request: Rain Days, too wet to work ALLCO [Name of Contractor] BY: Approved for extension of calendar days. Disapproved. Date: , 2016 CITY OF PORT ARTHUR SECTION 4A ECONOMIC DEVELOPMENT CORPORATION BY: Distribution: Original: Executive Director Copy: Engineer Contractor REQUEST FOR EXTENSION OF TIME DUE TO WEATHER OR SUPPLIES CITY OF PORT ARTHUR SECTION 4A ECONOMIC DEVELOPMENT CORPORATION DATE: 1-6-15 MONTH OF: December 2015. NAME OF PROJECT: Business Park Site Grading CONTRACTOR: Allco TO: CITY OF PORT ARTHUR SECTION 4A ECONOMIC DEVELOPMENT CORPORATION PUBLIC WORKS DEPARTMENT P.O. BOX 1089 CITY of PORT ARTHUR, TEXAS 77641-1089 ATTENTION: Gentlemen: We request extension of completion time on our Contract due to the days of work lost as specified (circle dates actually lost; do not include days not normally worked, such as Saturdays, Sundays, or holidays): TT 1O Z0 100 ® © x@ e 11 ( 13 ® g ® 0 ® 0 (04131001 00000 DAYS LOST ( 31 ) ± 5 X 7 = 43.4 CALENDAR DAYS REQUESTED Reason(s) for Request: Rain Days, too wet to work ALLCO [Name of Contractor] BY: Approved for extension of calendar days. Disapproved. Date: , 2016 CITY OF PORT ARTHUR SECTION 4A ECONOMIC DEVELOPMENT CORPORATION BY: Distribution: Original: Executive Director Copy: Engineer Contractor 111 REQUEST FOR EXTENSION OF TIME DUE TO WEATHER OR SUPPLIES CITY OF PORT ARTHUR SECTION 4A ECONOMIC DEVELOPMENT CORPORATION DATE: 1-6-15 MONTH OF: January 2016. NAME OF PROJECT Business Park Site Grading CONTRACTOR: Allco TO: CITY OF PORT ARTHUR SECTION 4A ECONOMIC DEVELOPMENT CORPORATION PUBLIC WORKS DEPARTMENT P.O. BOX 1089 CITY of PORT ARTHUR, TEXAS 77641-1089 ATTENTION: Gentlemen: We request extension of completion time on our Contract due to the days of work lost as specified (circle dates actually lost; do not include days not normally worked, such as Saturdays, Sundays, or holidays): o1 Q ©® ® ® o ® 9j 10 ® 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 DAYS LOST ( 11 ) : 5 X 7 = 15.4 CALENDAR DAYS REQUESTED Reason(s) for Request: Rain Days, too wet to work ALLCO [Name of Contractor] BY: ****************************************************************************** Approved for extension of calendar days. Disapproved. Date: , 2016 CITY OF PORT ARTHUR SECTION 4A ECONOMIC DEVELOPMENT CORPORATION BY: Distribution: Original: Executive Director Copy: Engineer Contractor 11