HomeMy WebLinkAboutPR 11723: TELEPHONE SYSTEMS COUNCIL ACTION MEMO
PUBLIC WORKS DEPARTMENT
TO
FROM
SUBJECT
DATE
Steve Fitzgibbons, City Manager
Leslie E. McMahen, P.E. Director of Public Works
P.R. No. 11723
April 2, 2002
RECOMMENDATION
It is recommended that the City Council approve Proposed Resolution No. 11723,
authorizing the second year of the existing four-year contract to GTE Southwest, d.b.a.
Verizon Southwest, of Houston, Texas for maintenance and service of the City of Port
Arthur's telephone systems in the amount of $24,658.20 per year, or $2,054.85 per month.
Funds are provided in various departmental budgets for Fiscal Year 2002.
BACKGROUND
On April 17, 2001 City Council awarded a four (4) year contract to GTE Southwest
Incorporated, d.b.a. Verizon Southwest, renewable yearly by Council action, by Resolution
No. 01-100. The contract was awarded in the amount of $23,940 per year or $1,995 per
month. Increases in the contract price upon each renewal are tied to the Consumer Price
Index for similar maintenance activities. This is the second year of the four-year contract,
and Verizon has agreed to the extension as noted in the attached letter.
BUDGET/FISCAL EFFECT
In accordance with the terms of the maintenance contract with Verizon, the contract will
renew for the second year using the Consumer Price Index of 3%. This raises the monthly
payment to $2,054.85 and the yearly amount to $24,658.20. Each department that has a
telephone system subject to maintenance and repair under this contract has provided
funds for same in their Fiscal Year 2002 budgets. Funds will also be requested in the FY
2003 budgets.
STAFFING/EMPLOYEE EFFECT
Acceptance of this recommendation will have no staffing/employee effect as this time.
SUMMARY
It is recommended that the City Council approve Proposed Resolution No. 11723,
authorizing the second year of the existing four-year contract to GTE Southwest, d.b.a.
Verizon Southwest, of Houston, Texas for maintenance and service of the City of Port
Arthur's telephone systems in the amount of $24,658.20 per year, or $2,054.85 per month.
Funds are provided in various departmental budgets for Fiscal Year 2002.
Leslie E. McMahen, P.E.
Director of Public Works
file c:\word~cams~phnmain2002
March 21, 2002
veri7on
Verizon Enterprise Solutions
6210 Rothway
Houston, TX 77040
Phone 713.867.6600
The City of Port Arthur
C/o Mr. Leslie E. McMahen P.E.
Director of Public Works
P.O. Box 1089
Port Arthur, TX 77641
Dear Mr. McMahen,
In accordance with the terms of your maintenance contract with Verizon, your contract
will renew for year two using the consumer price index (3%) raising your new monthly
payment to $2,054.85 per month. Should you have any questions please feel free to
contact me at 713-867-6601.
Craig Boettcher
Corporate Account Manger
P.R.#11723
0~03~02 vid
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE SECOND YEAR OF THE
EXISTING FOUR (4) YEAR CONTRACT TO GTE SOUTHWEST
INCORPORATED, D.B.A. VERIZON SOUTHWEST OF HOUSTON,
TEXAS, FOR MAINTENANCE AND SERVICE OF THE CITY OF
PORT ARTHUR'S TELEPHONE SYSTEMS IN THE AMOUNT OF
$24,658.20. FUNDS ARE PROVIDED IN VARIOUS
DEPARTMENTAL BUDGETS FOR FISCAL YEAR 2002.
WHEREAS, the contract for mainienance and service of the City's telephone
systems was awarded to GTE Southwest, Incorporated, d.b.a. Verizon Southwest of
Houston, Texas by Resolution No. 01-100 on April 17, 2001 in the amount of $23,940 per
year, or $1,995 per month for the first year, said contract being renewable by City Council
action for up to three (3) additional years; and,
WHEREAS, in accordance with the terms of the contract, the monthly and yearly
cost upon each yearly renewable shall be increased using the Consumer Price Index; now
therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the second year of the contract for maintenance and service of the City's
telephone systems with GTE Southwest Incorporated, d.b.a. Verizon Southwest of
Houston, Texas, renewable in one (1) year increments by the City Council, is hereby
approved in the amount of $24,658.20 per year or $2,054.85 per month as determined by
applying the Consumer Price Index of 3% for similar maintenance activities to the first
year's contract cost; and,
THAT funds for the contract are available in various departmental budgets for
P.R. No. 11723
Page ir2
Fiscal Year 2002; and,
THAT a copy of the caption of this Resolution be spread upon the Minutes of the
City Council.
READ, ADOPTED AND APPROVED this
at a
the following vote: AYES:
COUNCILMEMBERS
__ day of A.D., 2002,
Meeting of the City Council of the City of Port Arthur, Texas, by
MAYOR ,
NOES:
ATTEST:
Acting City Secretary
APPROVED AS TO FORM:
City Attorney
APPROVED FOR ADMINISTRATION:
Steve Fitzgibbons
City Manager
Leslie E. McMahen, P.E.
Director of Public Works
flte: c:\wlxIocsVesolutl~phnmaint2002
Mayor
_cVED AS'~O AVAILABILITY OF FUNDS:
Rebecca Underhill
Finance Director