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Home My WebLink AboutPR 19275: PURCHASE OF VARIOUS SANITARY SEWER PUMPS _ 'J cry of \ , P.R. No. 19275 1/12/16 jt ort rth ur"r�� Texas INTEROFFICE MEMORANDUM UTILITY OPERATIONS DEPARTMENT-ADMINISTRATION Date: January 12, 2016 To: Brian McDougal, City Manager From: Jimmie Johnson, Ph.D., Director of Utility Operatio �. RE: Proposed Resolution No. 19275 Nature of the Request: These pumps will replace existing units at various sewer lift stations. Utility Operations Department has standardized Gorman Rupp pumps for self-priming applications. We were able to obtain only one quote (attached) for these pumps, and since Pump & Power Equipment, LLC is the only authorized municipal/governmental distributor for Texas, it should be considered a sole source for this equipment. Location Item Description Price SH82 TB Ellision 4"pump,motor& base $ 8,574.00 TB Ellision Disc Golf 3"pump, motor&base $ 9,725.00 South lst.Quinn 3"pump, motor& base $ 5,019.00 South 1st. Dowling 3"pump, motor& base $ 5,019.00 TOTAL $28,337.00 Staff Analysis, Considerations: City staff will install and operate these pumps. Recommendation: I recommend the City Council approve Proposed Resolution No. 19275 authorizing the purchase of various Sanitary Sewer Pumps from Pump & Power Equipment LLC, of Houston, Texas with a projected budgetary impact of$28,337.00. Budget Considerations: This equipment was budgeted in O&M Account No. 410-1255-532.92-00. P. R. No. 19275 01/12/16 jj RESOLUTION NO. A RESOLUTION AUTHORIZING THE PURCHASE OF VARIOUS SANITARY SEWER PUMPS FOR THE UTILITY OPERATIONS DEPARTMENT FROM PUMP & POWER EQUIPMENT LLC, OF HOUSTON, TEXAS, WITH A PROJECTED BUDGETARY IMPACT OF $28,337.00. FUNDS ARE AVAILABLE IN ACCOUNT NO. 410-1255-532.92-00. WHEREAS, the Utility Operations Department routinely uses various types of pumps to convey sewage through our collection system to our Wastewater Treatment Plants throughout the City; and, WHEREAS, we have solicited a quote (Exhibit A) for such equipment, as delineated in our Purchasing Policy; and, WHEREAS, Pump & Power Equipment LLC is the only authorized municipal/governmental distributor for Texas (Exhibit B) and should be considered a sole source for this equipment,which meets our requirements. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the City Council hereby authorizes the purchase of various Sanitary Sewer Pumps from Pump & Power Equipment LLC, of Houston, Texas, with a projected budgetary impact of$28,337.00; and, THAT, an authorized representative of Pump & Power Equipment shall sign this resolution agreeing to the terms of the purchase; and, THAT, a copy of the caption of this resolution be spread upon the minutes of the City Council. P. R. No. 19275 01/12/16jj Page 2 of 2 READ, ADOPTED AND APPROVED THIS day of , 2016 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor ; Councilmembers: NOES: . Deloris Prince Mayor ATTEST: APPROVED FOR ADMINISTRATION: Sherri Bellard Brian McDougal City Secretary City Manager APPROVED AS TO FORM: \ , a ()_/, ,„, , ,a,,,,, , , .,,_, Valecia Tizeno' Clifton Williams, CPPB City As ; ey Acting Purchasing Manager /.. Dr. Ji ie Jo son, PD Director of Utility Operations P. R. No. 19275 1/12/16 jt Page 3 of 3 APPROVED AS TO THE AVAILABILITY OF FUNDS: J`LZ0(", � iel ,de/'e,e Jerry Dale, CPA, GFOA / Interim Director of Finance �\ Account No.: 410-1255-532.92-00 AGREED TO: Pump& Power Equipment P. R. No. 19275 EXHIBIT "A" (Quote) 01/06/2016 12:19 7137831221 PPE PAGE 01/05 :71-r--- Pump & Power Equipment, LLC Po. Box 450270 Houston Texas 77245 �><E1SPTAL fONQULITY R ■IN9190 GR 1Phone: 713-783-8530 Fax: 713-783-1221 Pump & Power Equipment www.pumppower.com www............. o.,. 7121-783-16510 January 6, 2016 City of Port Arthur Project: Pump Replacements Attn: Danny Luna Quote Number: BDO1.061.5B Thank you for the opportunity to submit our proposal for your equipment needs. Pump&Power Equipment(PPE)appreciates your confidence in us to supply the best equipment and service available in the industry today. One (1) Gorman Rupp Self Priming T Series Pump Packages Model T3C60SC-B/F. Cast Iron Construction. Vertical V-Belt Driven w/a 1.Ohp 1750 rpm 230/460v TEFC Motor. Mounted on a fabricated Galvanized Base w/belts sheaves & guards. With Eradicator Net Price: $8,574.00 One (1) Gorman Rupp Self Priming T Series Pump Packages Model T4C6OSC-Bf.F. Cast Iron Construction. Vertical V-Belt Driven w/a 15hp 1750 rpm 230/460v TEFC Motor. Mounted on a fabricated Galvanized Base w/belts sheaves & guards. With Eradicator Net Price: $9,725.00 Two (2) Gorman Rupp Self Priming T Series Pumps Model T3C6OSC-B/F With Eradicator Net Price: $10,038.00 ($5,019.00 ea) Total Net Price for all above: $282337.00 Terms are net 30,upon approved credit. No taxes are included, Noes firm for 30 days only. Note: Retainers are not considered as part of the terms of the quotation.PPE will furnish Insurance Certificate upon request,The above quotation is subject to PPE's standard conditions of sale and any parties acceptance to purchase items&cost noted hereby signify that they have read and understand those conditions and agree to them.These said tennis&conditions shall have absolute overriding authority of any agreement between PPE & other parties, unless specifically noted otherwise by PPE In writing, No verbal or handwritten changes to this proposal shall be acceptable,unless revised written proposal provided.This quote is not a Bill of Sale. P.O.Box 450270,Houston,TX 77245 Tel:713783-8530 Fax:713-783-1221 01/06/2016 12:19 7137831221 PPE PAGE 02/05 Unless specifically described and listed in this proposal, PPE has not included any other quantities, items, additional labor or services. Equipment and items quoted are of Mfg standard construction and paint unless otherwise noted. Motors sent in for rebuild that are "Listed Motors"i.e. UL, FM, etc. will not be re-certified unless specifically stated at time of repair. Any sale of goods is based on our "Standard Terms&Conditions of Sales", copy of available upon request. Proposal is limited to only the items and quantities listed Installation is Not included for any items quoted unless specifically noted per each item as "Installation Labor included"per item. Neither verbal nor handwritten changes are acceptable.Any revision to proposal will be provided in a re- typed "revised"proposal. Any order cancellations must be in writing and all cost are responsibility of client. . The equipment quoted is FOB our Houston,Texas warehouse with freight allowed to the jobsite. Current estimated delivery of items is running 4 to 6 weeks after receipt of order. We look forward to working with you on this and any future projects. If you have any questions or thoughts, please do not hesitate to call. Sincerely, o y Dillard Pump & Power Equipment Account Manager lxiillard(u;pu.mppower.com • Terms are net 30, upon approved credit.No taxes are Included. Prices firm for 30 days only. Note:Retainers are not considered as part of the terms of the quotation.PPE will furnish Insurance Certificate upon request.The above quotation is subject to PPB's standard conditions of sale end any parties acceptance to purchase items&cost noted hereby signify that they have read and understand those conditions and agree to them.These said terms&conditions shag have absolute &overriding authority of any agreement between PPE& other parties, unless specifically noted otherwise by PPE in writing. No verbal or handwritten changes to this proposal shall be acceptable, unless revised written proposal provided.This quote is not a Bill of Sale. Customer must supply written notice of any order cancellation and Is solely responsible for All cost associated with any order cancellation requested, P.O. Box 450270,Houston,TX 77245 Tel:713-783-8530 Fax:713-783-1221 Page 2 of 2 P. R. No. 19275 EXHIBIT "B" (Gorman Rupp Letter) GORMAN-RUPP PUMPS February 02, 2016 To: Whom It May Concern Subject: Distributor for Municipal Engineered Systems Water and Wastewater Market Dear Sir or Madam: The Gorman-Rupp Company is a world leader in the production of pumps and engineered equipment for diversified markets. Our marketing strategy has been to establish a network of factory authorized distributorships trained to apply equipment unique to specific hydraulic applications. Some examples of these are construction, petroleum, industrial, water and wastewater. Our distributors are specialists and very knowledgeable within their defined market area and dedicated to helping you select and maintain the proper equipment for your application. Please be advised Pump&Power Equipment, LP is the sole authorized distributor for Municipal Water and Wastewater Pumps, Lift Stations and parts for the following counties in the State of Texas: Angelina,Aransas,Atascosa,Austin, Bandera, Bastrop, Bee, Bell, Bexar, Blanco, Brazoria, Brazos, Brooks, Burleson, Burnet, Caldwell, Calhoun, Cameron, Chambers, Colorado, Comal, Coryell, De Witt, Dimmit, Duval, Edwards, Fayette, Fort Bend, Frio, Galveston, Gillespie, Goliad, Gonzales, Grimes, Guadalupe, Hardin, Harris, Hays, Hidalgo, Houston, Jackson,Jasper,Jefferson,Jim Hogg,Jim Wells, Karnes, Kendall, Kenedy, Kerr, Kinney, Kleberg, La Salle, Lampasas, Lavaca, Lee, Leon, Liberty, Live Oak, Llano, Madison, Matagorda, Maverick, McMullen, Medina, Milam, Montgomery, Nacogdoches, Newton, Nueces, Orange, Polk, Real, Refugio, Robertson, Sabine, San Augustine, San Jacinto, San Patricio, San Saba, Starr, Travis, Trinity, Tyler, Uvalde, Val Verde, Victoria, Walker, Waller, Washington, Webb, Wharton,Willacy, Williamson, Wilson, Zapata, Zavala Pump & Power Equipment, LP is responsible for supplying all Gorman-Rupp pumps and Gorman-Rupp parts used in municipal water and wastewater lift stations or treatment plants,including individual units installed in municipal collection systems. Pump &Power Equipment, LP 5285 Schurmier Road Houston, TX 77048 Telephone: 713.783.8530 We thank you for your interest in Gorman-Rupp products and look forward to working with you in any upcoming projects. Sincerely, .mss!--e, aron Blank Market Manager—Engineered Systems AB: bj GORMAN-RUPP PUMPS P.O.Box 1217 Mansfield,Ohio 44901-1217 Phone:419-755-1011 Fax:419-755-1251 grsales@gormanrupp.com www.GRpumps.com