HomeMy WebLinkAboutPR 19300: CHANGE ORDER NO. 2, PHASE III SIEMENS INDUSTRY, INC. City of P.R. No. 19300
A 2/2/16 ap
Ort rthur
I exus
INTEROFFICE MEMORANDUM
WATER UTILITIES DEPARTMENT-ADMINISTRATION DIV.
Date: February 2, 2016
To: Brian McDougal, City Manager
From: Jimmie Johnson, Ph.D., Director of Utility Operations
RE: Proposed Resolution No. 19300
Nature of the Request:
The City awarded a contract to Siemens to provide services for the following projects: 1)
Reduction of water loss through the identification and repair of hydrant leaks. 2) Large meter
replacements, and 3) Automatic metering system upgrades. Siemens has submitted Change
Order No. 2 for a time extension of 90 days, due to delays, to a new contract completion date
of May 5, 2016.
Staff Analysis, Considerations:
Existing staff will monitor the contractor's performance.
Recommendation:
I recommend that the City Council approve Proposed Resolution No. 19300 authorizing the
City Manager to execute Change Order No. 2 to the contract between the City of Port Arthur
and Siemens Industry, Inc., of Houston, Texas for time extension of 90 days, due to delays
listed in Exhibit"A"to a new contract completion date of May 5, 2016.
Budjiet Considerations:
None.
P. R. No. 19300
2/2/16ap
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO EXECUTE CHANGE ORDER NO. 2 TO THE
CONTRACT FOR PHASE III OF A PERFORMANCE
CONTRACTING AGREEMENT BETWEEN THE CITY
OF PORT ARTHUR AND SIEMENS INDUSTRY, INC.,
BUILDING TECHNOLOGIES DIVISION FOR TIME
EXTENSION OF 90 DAYS, DUE TO DELAYS, TO A NEW
CONTRACT TERM OF 540 CALENDAR DAYS WITH A
NEW CONTRACT COMPLETION DATE OF MAY 05,
2016.
WHEREAS, pursuant to Resolution Numbers 12-147, the City Council authorized the
original Performance Contract Phase I for energy improvement and upgrades with Siemens; and,
WHEREAS, pursuant to Resolution Numbers 13-393, the City Council authorized a
Performance Contract Phase II for the Police Department's HVAC improvement and upgrades
with Siemens; and,
WHEREAS,pursuant to Resolution Number 14-406,the City Council authorized a
Performance Contract Phase III specifically addressing the City's water infrastructure and
upgrades with Siemens Industry, Inc.; and,
WHEREAS, pursuant to Resolution Number 15-393, the City Council authorized
Change Order No. 1 increasing the total contract time by ninety (90) days, to a new completion
date of February 5, 2016; and,
WHEREAS, Siemens Industry, Inc. recommends proposed Change Order No. 2 for a
time extension of 90 days, attached as Exhibit"A",to accomplish this work.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to
execute, on behalf of the City of Port Arthur, Change Order No. 2 (attached as Exhibit"A")to
P.R. No. 19300
2/2/16ap
Page 2
the contract between the City of Port Arthur and Siemens Industry, Inc., of Houston, Texas,
increasing the total contract time by ninety (90) days due to delays; and,
THAT, Change Order No. 2 increases the contract time to a new completion date of May
5, 2016; and,
THAT, Change Order No. 2 will require no additional funding; and,
THAT a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ, ADOPTED AND APPROVED THIS day of , 2016
at a Regular Meeting of the City Council of the City of Port Arthur. Texas, by the following
vote:
AYES: Mayor ;
Councilmembers:
NOES:
Deloris Prince
Mayor
ATTEST: APPROVED FOR ADMINISTRATION:
Sherri Bellard Brian McDougal
City Secretary City Manager
APPROVED AS TO FORM:
// 110, ..!. ,i 1� r ,
III
Va ecia izenor Clifton illiams, CPPB
City A: : -y ' Acting Purchasing Manager
Dr. Ji mie Jo - on, PhD
Director of Utility Operations i
APPROVED AS TO THE AVAILABILITY
OF FUNDS:
Jerry Dale, CPA, GFOA zI�Ilb
Interim Director of Finance
Exhibit "A"
(Siemens Change Order No. 2)
SIEMENS
Sincerely,
Brian McDougal
City of Port Arthur City Manager
(Signature)
Date
Siemens Industry, Inc.
(Signature)
Date
Siemens Industry,Inc—Building Technologies Division Phone:(832)492-9110
8850 Fallbrook Road Fax:(281)949-3100
Houston,Texas 77064
Page 2 of 2
SIEMENS
January, 26th, 2016
Brian McDougal
City of Port Arthur
444 4th Street
Port Arthur, Texas 77641
Mr. McDougal
Change Order 2: Contract amendment to extend the contractual completion date from
February 5th, 2016 to May 5th, 2016.
Due to circumstances outlined below, Siemens is requesting to amend section 2.1 of
Exhibit A in contract provided in resolution No. 14-406 executed between Siemens
Industry Inc. and The City of Port Arthur to extend the contract additional ninety days.
Proposed changes to Exhibit A section 2.1:
Exhibit A
2.1 Commencement of Work: SIEMENS shall commence the Work sixty (60)
Calendar days from the Effective Contract Date, shall perform the Work
diligently, and shall complete the Work no later than 4-59 540 calendar days from
the day of Commencement.
Issues encountered resulting in delays in project schedule:
1.) The billing provider for the City Of Port Arthur, SunGard, is unable to commit to a
beginning date,for work related to this project,that occomadtes the current
construction schedule. When contacted initially in November,to schedule SunGard's
activities,they reported that they would not be able to start work until January 25th
2016.This date later changed to February 15t, 2016 with a completion date no later than
February 8th, 2016. SunGard would not make any adjustments to their start times.There
are multiple activities from other vendors that depend on SunGard's completion which
they will not be able to execute prior to the extended contract deadline of February 50
,
2016.
Siemens Industry,Inc—Building Technologies Division Phone:(832)492-9110
8850 Fallbrook Road Fax:(281)949-3100
Houston,Texas 77064
Page 1 of 2