HomeMy WebLinkAboutB. SLIP FORM PLACEMENT BIDS CITY OF PORT ARTHUR, TEXAS
MAYOR and CITY COUNCIL COMMUNICATION
DATE REFERENCE NUMBER SUBJECT Re-advertise Bids forSllp Form Placement of [ PAGE 1 of 1
April 23, 2002 001-1203-531.36/51/86.00 Concrete & Construction of Concrete Sidewall~
I
RECOMMENDATION:
I recommend that the City Council reject the ineligible and unopened bid received on April 17, 2002 for the Slip Form
Placement of Concrete & Construction of Sidewalks, Driveways and Wheelchair Ramps contract, and authorize the
staff to re-advertise for bids for said work. Authority is also sought to continue the existing contract until a new
contract is awarded.
BACKGROUND:
On March 31, 2002 and April 7, 2002, the City advertised for bids for the Slip Form Placement of Concrete and
Construction of Concrete Sidewalks, Driveways and Wheelchair Ramps, with six (6) packets being mailed out or picked
up. A mandatory pre-bid conference was held on April 10, 2002 with two (2) prospective bidders in attendance. An
ineligible bid was submitted at the April 17, 2002 bid opening by a prospective bidder who did not attend the
mandatory pre-bid conference, along with a letter explaining why he did not make the pre-bid conference. The bid was
not opened. No other bids were received.
Staffis now requesting authorization from City Council to re-advertise for bids for the contract, which is for a type
of work necessary to our operations.
Staff also requests that we be authorized to temporarily continue using the existing contract prices of the existing
contractor, Hollier Construction Company, until the new contract is awarded. Staff expects that the usage thereof
will not exceed $15,000.
BUDGETARY/FISCAL EFFECT;
Funds are available in FY 2002 Account No. 001-1203-531.36/51/86.00 and in the 28* Year CDBG Stteet Program
accounts.
EMPLOYEE/STAFF EFFECT:
None
SUMMARY
I recommend that the City Council reject the ineligible and unopened bid received on April 17, 2002 for the Slip Form
Placement of Concrete & Construction of Sidewalks, Driveways and Wheelchair Ramps contract, and authorize the
staff to re-advertise for bids for said work. Authority is also sought to continue the existing contract until a new
contract is awarded.
Funds are available in FY 2002 Account No. 001-1203-531.36/51/86.00 and in the 28e Year CDBG Street Program
accounts.
Leslie E. McMahen, P.E.
Director of Pubic Works
PREPARED BY LEM/vkl
APPROVED BY
CITY MANAGER
DISPOSITION BY COUNCIL:
U1APPROVED CIOTHER
(DESCRIBE)
PROCESSED BY:
CITY SECRETARY
DATE