HomeMy WebLinkAboutPR 11753: CONCRETE CONTRACT CITY OF PORT ARTHUR
PUBLIC WORKS DEPARTMENT
TO:
FROM:
SUBJECT:
DATE:
Steve Fitzgibbons, City Manager
Leslie E. McMahen, P.E., Director of Public Works
P.R. #11753
April 19, 2002
RECOMMENDATION:
It is recommended that the City Council approve Proposed Resolution No. 11753, awarding a bid
and authorizing the execution of a One (1) Year Contract for placement of Hot-Mix Asphaltic
Concrete to C.M.M. Construction Company of Beaumont, Texas. This contract will be awarded
on a LrNIT COST BASIS as listed below and will be utilized for various City and CDBG Grant
funded street projects, with an estimated annual expenditure of $25,000.
BACKGROUND:
This is an annual contract for the placement of HMAC surface material. This process has been
utilized by the Public Works Department for the past ten (10) years. The City will pay for all
materials associated with the process, with the contractor's sole responsibility being to furnish
labor and equipment for the placement of the materials and to place the materials. This process
will allow for a more standard and quality product.
Bids were advertised in the Port Arthur News on March 31, 2002 and April 7, 2002, with seven
(7) bid packets being mailed out or picked up by vendors.
Bids were received and opened on April 17, 2002, with two (2) bids being received for said
contract as follows:
HOT-MIX ASPHALTIC CONCRETE PLACEMENT:
NO. ITEM UNIT L.D. CMM CONST.
Const. COMPANY
1. Placement i~A'' HMAC 0 - 1200 SY $1.00 $0.59
2. Placement 1V2" HMAC 1201 - 3600 SY $1.00 $0.59
3. Placement UA" HMAC 3601 - UP SY $1.00 $0.59
4. Level Up 0 - 1200 SY $1.00 $0.59
5. Level Up 1201 - 3600 SY $1.00 $0.59
6. Level Up 3601 - UP SY $1.00 $0.59
7. Turn Outs SY $I.00 $0.59
P.R. No. 11753
Page g2
The bid prices are considered to be the fair market value of the services and are in line with past
costs for service. This bid is considered the lowest and best bid, the prices reflect no change from
last year's contract. This contractor has received this contract eight (8) of the last nine (9) years.
BUDGETARY/FISCAL EFFECT:
Funds are provided in the Street Division 2002 FY Budget, Account No. 001-1203-531.36/51/86
and in the 28th Year CDBG street project accounts.
STAFFING/EMPLOYEE EFFECT:
Acceptance of this recommendation will have no staffing/employee effect at this time.
SUMMARY:
It is recommended that the City Council approve Proposed Resolution No. 11753, authorizing a
One (1) Year Contract for placement of Hot-Mix Asphaltic Concrete to C.M.M. Construction
Company on a UNIT COST BASIS. The prices bid for the various categories of HMAC are in
line with past costs for this service.
12.slie E. McMahen, P.E.
Director of Public Works
P.R, No.11753
04/19/02 vid
RESOLUTION NO.
A RESOLUTION AWARDING A BID AND AUTHORIZING THE
EXECUTION OF A ONE (1) YEAR CONTRACT BETWEEN THE CITY OF
PORT ARTHUR AND C.M.M. CONSTRUCTION COMPANY OF
BEAUMONT, TEXAS FOR PLACEMENT OF HOT-MIX ASPHALTIC
CONCRETE ON A UNIT COST BASIS FOR VARIOUS CITY FUNDED
AND CDBG GRANT FUNDED STREET PROJECTS; PROPOSED
FUNDING': STREET DIVISION FY 2002 BUDGET ACCOUNT NO.
001-1203-$31.36151/86 AND THE 28TH YEAR CDBG STREET PROJECT
ACCOUNTS, WITH AN ANNUAL ESTIMATED EXPENDITURE OF
$25,000.00.
WHEREAS, periodically the City requires the services of a contractor to place
hot-mix asphaltic concrete for various projects; and,
WHEREAS, the City sought bid prices for said services; and,
WHEREAS, two (2) bids were received and opened on April 17, 2002 for the
above referenced Contract and they have been evaluated by the Public Works staff and
Purchasing Manager; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT the City Council of the City of Port Arthur hereby awards the bid for a one (1)
year contract for placement of Hot-Mix Asphaltic Concrete to the lowest responsible bidder
to wit: C.M.M. Construction Company of Beaumont, Texas as shown on Exhibit "A"
attached hereto and made a part hereof; and,
THAT the Mayor and City Manager of the City of Port Arthur be and they are
hereby authorized and directed to execute on behalf of the City, a Contract between the
City of Port Arthur and C.M.M. Construction Company for a one (1) year Contract for
placement of Hot-Mix Asphaltic Concrete on various streets in the City of Port Arthur,
P.R. No.11753
Page #2
Texas; and,
THAT the contract is awarded on a UNIT COST BASIS, as shown on Exhibit "B"
attached hereto and made a part hereof by reference, a complete copy of which is
available for review in the office of the City Secretary; and,
THAT the estimated annual expenditure under this contract is $25,000; and,
THAT said Contract is an exact duplicate of a standard form Federally Funded
Construction contract except for the changes described in the Certificate of Standard
Form, a copy of which is attached as Exhibit "C" and is hereby incorporated by reference,
and said changes are hereby approved.
THAT a copy of the caption of this Resolution be spread upon the Minutes of the
City Council.
READ, ADOPTED AND APPROVED this day of A.D.,
2002, at a Meeting of the City Council of the City of Port Arthur,
Texas, by the following vote: Ayes: Mayor: ,
Councilmembers ,
NOES:
Mayor
P.R. No. 11753
Page #3
Al-['EST:
Acting City Secretary
APPROVED AS TO FORM:
City Attorney
APPROVED FOR ADMINISTRATION:
Steve Fitzgibbons
City Manager
Leslie E. McMahen, P.E.
Director of Public Works
Rebecca Underhill, Director of Finance
file c:~REShmac02
Exhibit 'A'
P.R. No. 11753
lof 4
BID DATE: 04/17/~)2
BID
TO: CITY OF PORT ARTHUR
444 4TH STREET
P.O. BOX 1089
PORT ARTHUR, TEXAS 77640
Proposal of CbIM CONSTRUCTION CO., INC. (hereinafter called. BIDDEr(),
organized and existing under the laws of the State of TE×^S , doing business as * CORPORATION
, and acting by and th/ough ANTHONY J. CEASER . To the City
of Port Arthur, Texas(hereinafter called "OWNER").
In compliance with your Advertisement for Bids, BIDDER hereby proposes to perform all work
for the construction of each project selected by the City FOR THE PLACEMENT OF HOT-MIX ·
ASPHALTIC CONCRETE. Each project will be selected on or before one year from the date of
the contract and will be identified in a notice to proceed issued on or before said time. Each project
shall be constructed in strict accordance with the Contract Documents, within tile time set forth in
the Notice to Proceed, and at the prices stated below, and Bidder shall enter into Contract for same
within tile time specified in Contract Documents.
By submission of this BID, each BIDDER certifies, and in the case of a joint BD, each party
thereto certifies as to his own organization, that this BID has been arrived at independently, without
consultation, communication, or agreement as to any matter relating to this BID with any other
BIDDER or with any competitor.
BIDDER hereby agrees to commence EACH PROJECT under this Contract on or before a date
to be specified in the Notice to Proceed and to l~Ily complete the PROJECT within the consecutive
ca/endar days specified in the Notice to Proceed, including, but not limited to, all Saturdays, Sundays,
and Federal, State, and City holidays thereafter. BIDDER further agrees to pay as liquidated
damages, the sum ors -0- for each consecutive calendar day thereafter including, but not limited
to, all Saturdays, Sundays, and Federal, State and City holidays as provided in Section 54 of the
General Conditions.
Enclosed is bid security as required.
BDDER ackno~vledges receipt of the following ADDENDUM:
*Insert "a corporation," "a partnership," or "anlindividual" as applicable.
D-1
Exhibit 'A'
P.R. No. 1175~
2of 4
BIDDER agrees to perform all the work described in the Contract Documents'for ihe following
unit prices or lump sum:
BID SCHEDULE
NOTE: The City of Port Arthur is a tax exempt agency. The CITY will furnish approve~t bidder
with Tax Exemption Certificate for materials used on this project.
NO: ITEM UNIT UNIT PRICE
1. PLACEMENT 1 'A" HMAC S'Y
0 - 1200 sy ,
2. PLACEMENT I ~" HMAC SY $ ·
1201 '- 3600 sy
3. PLACEMENT 1 ½" HMAC SY $
3601 - UP sy
4. PLACEMENT LEVEL liP SY $ '
0 - 1200 sy
5. PLACENfENT LEVEL LIP SY $
1201 -3600 sy
6. PLACEMENT LEVEL UP SY $ · 5'
3601 - UP sy
7. TURN OUTS SY $ ·
*NOTE: The City shall furnish, at no cost to CONTRACTOR, all materials for the
application of hot-mix asphaltic concrete to be done under this contract.
D-2
Exhibit 'A"
P.R. No. 11753
3of 4
Unit prices are to be expressed in both words and figures. In case ora discrepancy, the amount
shown in words shall govern. The above unit prices shall include labor, equipment overhead, profit,
insurance, etc. to cover the finished work of the several kinds called for.
BIDDER understands that the OWNER reserves the right to reject any or all bids and to waive any
informalities in the bidding. Bid shall be good for sixty (60) days after date of bid opening.
Respectfully submitted: ~
Signature
PO BOX 12479 BEAUMONT, TX 77726-2479
Address
PRESIDENT
Title
04/17/02
Date
License Number(if applicable)
(Seal - If bid is by a Corporation)
Attest ~/~ -
D-3
Exhibit
P.R. No. 11753
4of
AFFIDAVIT
All pages in offer's bid proposal containing statements, letters, etc. shall be signed by a duly
authorized officer or the company, whose signature is binding on the bid proposal.
The undersigned offers and agrees to one &the following: ~
~ I hereby certify that I do not have outstanding debts with the City of Port Arthur~
Further, I agree to pay succeeding debts as they become due during this agreement.
__ I hereby c, ertify that I do have. outstanding debts with the City of Port Arthur and agree to
pay said debts prior to execution of this agreement.
I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to
enter into an agreement for the payment &said debts. I further agree to pay succeeding
debts as they become due.
NAME OF OFFICER: ANTHONY J. CEASER
TITLE:
PRESIDENT
ADDRESS: 2555 E. iUCAS DRIVE - PO BOX 12479
CITY/STATE/ZIP: BEAUMONT, TX 77726-2479
TELEPHONENU1VIBER: 409-899-2360
SIGNATURE: ~~.
SUBSCRIBED AND SWORN to before by my the name, gl
on this the /~ day of ,~~ /, 20~Y,a
Notary Public in and for the State of
~-~T AS PART OF TIlE BID PROPOSAL.
D-4
EXHIBIT "B"
COPY OF EXHIBIT "B" IS AVAILABLE IN THE CITY SECRETARY'S OFFICE FOR
REVIEW.
P.R. #11753
(City of Port Arthur)
(Required
(07/0815~)
(10/0~159)
(0~/lS/~0)
~. 2 Revised 0~11~1~0)
CERTII(ICATE OF STANDARD FORM CONTRACT FOR LAW
DEPARTMENT REVIEW AND CITY COUNCIL AGENDA
I certify that the contract (hereinafter called "saki contract') affLXed to the attached proposed City Council
Resolution No. 11753 is an exact duplicate of an applicable standard form contract (the lifle of which is shown below)
previously approved by the Law Department and adopted as a standard form by City Council Resolution, excet~t for the
blankz that have been filled in with all necessary information and except for the changes descn'bed below. The title of the applicable standard form contract is:
[X] Federally Funded Construction Contract, Revised 01/05/88, 07/89, 08/29
[ ] Non-Federally Funded Construction Contract Revised 01/05/88, 07/89, 08/89
[ ] Federal - Professional Services - Engineering Contract, Revised 01/05/88, 05/89,
07/89, 04/91
[ ] Non-Federal - Professional Services - Engineering Contract, Revised 01/05/88,
05/89(§ 10), 07189(§8)
[ ] CDBG - Professional Services - Engineering Contract, Revised 01/05/88, 05/89,§
07/89§
[ ] Federal - Professional Services - Non-Engineering (Consaltan0 contract, Revised
01/05188, 05/89(§10), 07/89(§8)
[ ] Non-Federal - Professional Services - Non-Engineering (Consultant) Contract Revised
01/05/88, 05/89 (§10), 07/89(§8)
[ ] CDBG - Professional Services - Non-Engineering (Consultant) Contract, Revised
01/05/88, 05/89(§10), 07/89(§8)
[ ] Other Standard Form Contract, described ns follows:
Standard form for non-construction, services type contracts
The changes are ns follows: (Put an "X" in the appropriate [ ]).
IX] None.
[]
The following descn3~xl provisions at the indicated page, section, etc. of the stnnrlard
form have been deleted from said contract:
DELETIONS
Page Number
~Vliere Deleted
Section or Section or
Paragraph No. Subparagraph No.
and Caption and Caption
Exhibit 'C~
P.R. bio, 11753
Provision is
Found On
Standard Form
Which Contains
Provision Deleted
From Form
Which Contains
Provision Deleted
From Form
Description of
Provision
Deleted
[]
The following described provisions at the indicated page, section, e~. of the ~
form have been altered, modified, replaced or otherwise changed:
ALTERATIONS, MODIFICATIONS, REPLACEMENTS, ETC.
Sub § or
Page No. § or §'No. Sub § No,
Where & Caption of & Caption
Provision Staad~d of Standard Description
Found On Form which form which of Provision
Standard Cont*i~ contains in Standanl
Form Provision Provision Form
Page, § & caption;
sub § & caption,
etc. of saki contract
which contains
altered, etc. provision; &
Description of Alteration
NONE
ADDITIONS
[ ] The following provisions have been added to Said Contract:
Page, Section and Caption Subsection and
Caption, etc. of said Contract Which Contains
the Added Provision and Description Thereof
NONE
I fisrther certify that raid attached proposed City Council Resolution cont~fim the following provision: "That said contract
is an exact duplicate of a City Standard Form Contract except for the changes described in the Certificate of Standard
Form Contract, a copy of which/s attached hereto as Exhibit "B" and is hereby incorporated by reference, and said
changes are hereby approved.'
I understand that this certificate will be relied on by the Law Department in reviewing and approving
(or rejecting) as to form and by the City Council in reviewing and adopting (or rejecting) said
Resolution and Contract.
Signed this/9-/k of A?rc , ,2002.
Department He.~d or City Manager