HomeMy WebLinkAboutPR 19187: PURCHASE OF 6 2016 FORD F-150 POLICE VEHICLES Memorandum
To: Brian McDougal, City Manager
From: Chief Blanton, Chief of Police
Date: 2/18/16
Re: PR No. 19187
RECOMMENDATION:
The Police Department recommends that the City Council authorize the
purchase of six (6) 2015 Ford F150 police vehicles through HGAC
Cooperative Purchasing Program from Silsbee Ford, of Silsbee, Texas, in the
total amount of$130,119.55.
BACKGROUND:
The Police Department wishes to purchase six (6) Ford F-150 trucks, which
will be used by the Criminal Investigation Division and replaces police units
that have high mileage and have exceeded their mechanical limits. These
vehicles are less expensive and more economical than the normal patrol cars.
BUDGETARY/FISCAL EFFECT:
Funds for this purchase are available in account # 625-1801-521.93-00
STAFFING/EMPLOYEE EFFECT:
None.
SUMMARY:
The Police Department recommends that the City Council authorize the
purchase of six (6) 2015 Ford F150 police vehicles through HGAC
Cooperative Purchasing Program from Silsbee Ford, of Silsbee, Texas, in the
total amount of$130,119.55.
P.R. No. 19187
2/18/16 sh
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF SIX (6)
2016 FORD F-150 POLICE VEHICLES FROM SILSBEE
FORD, SILSBEE, TEXAS THROUGH HGAC COOPERATIVE
PURCHASING PROGRAM IN THE TOTAL AMOUNT OF
$130 , 119 . 55 ; FUNDING FOR THIS PURCHASE IS
AVAILABLE IN ACCOUNT NO. 625-1801-521 . 93-00 .
WHEREAS, the Police Department wishes to purchase six
(6) Ford F-150 pickups, to replace Detective units that
have high mileage and have exceeded their mechanical
limits; and
WHEREAS, per Resolution No. 11-196, the City of Port
Arthur entered into an interlocal agreement for cooperative
purchasing with HGAC Cooperative Purchasing Program (HGAC) ;
and
WHEREAS, the Police Department recommends that the
City Council authorize the purchase of six (6) Ford F-150
police vehicles from Silsbee Ford, Silsbee, Texas, through
HGAC Cooperative Purchasing Program; and
WHEREAS, a copy of the contract pricing worksheet and
the three quotes for the vehicle are attached as Exhibit
"A"; and
WHEREAS, funds for this purchase are available in
account number 625-1801-521 . 93-00 .
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF PORT ARTHUR:
Section 1 . That the facts and opinions in the
preamble are true and correct.
Section 2 . That the Police Department is hereby
authorized and directed to purchase six (6) Ford F-150
pickups from Silsbee Ford, Silsbee, Texas, in the total
amount of $130, 119. 55.
Section 3 . That a copy of the caption of this
resolution shall be spread upon the Minutes of the City
Council.
P.R. No. 19187
2/18/16 sb
READ, ADOPTED AND APPROVED on this day of ,
A. D. , 2016, at a Regular Meeting of the City Council of the
City of Port Arthur, Texas, by the following vote: AYES :
Mayor:
Councilmember:
NOES:
Deloris Prince, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED S TO FORM:
1
Val Tizen City Attorney
APPROVED FOR ADMINISTRATION:
Brian McDougal, City Manager
APPROVED AS TO AVAILABILITY OF FUNDS:
lir b
Je/ ry rale, Director of Finance *AO% ' t.� ,1� ,
kafto
Clifton Williams, Purchasing Manager
P.R. No. 19187
2/18/16 sb
EXHIBIT "A"
INGIICBIFY Contract
No.: VE11-15 Date
Prepared: 2/1/2016
This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents
MUST be faxed to H-GAC @ 713-993-4548. Therefore please type or print legibly.
Buying CITY OF PORT ARTHUR Contractor: SILSBEE FORD
Agency:
Contact STEVE Prepared
Person: GLEN ANGELLE
By:
Phone: Phone: 409-880-9191
Fax: Fax: (409)895-3884
Email: Email: GANGELLE.COWBOYFLEET@GMAIL.COM
Product E22 Description: 2015 FORD EXT.CAB
Code:
A:: roduct:hent Base t3nit:Price Pei: oiiitractor's:H=G: :: ntra : �:> > ;;> " 19181.00
B::Publtslted O p tions: :Iteinaz` l w : itt a cri: ` ditional:sh et if a
....ls.............."....�.b�.�.........".�....�d.... . ..•.•..e..(s)......ecess�i'y::�;:��c�ud�:4ptit�n: tl�:ividriptaini��:�p�ifica4le::::::::�:
(Note Pu.lisheu Options are o l". which.w re sui nutted and raced:in:Contractor s:bid
................................................................................................................•....................................
Description Cost Description Cost
POWER EQUIPMENT GROUP $ 1,099.80 PREFFERED CUSTOMER DISCOUNT $ (1,028.60)
TRAILER TOW $ r 465:30 1 ION SUPER LED BLUE(GRILLE) $ 86.25
CRUISE CONTROL
$.,��--�' 211.50 1 ION SUPER LED RED(GRILLE) $ 86.25
3.5L V6 i SOUND OFF ULTRALITE AMBER W/RED/BLUE ENDS $ 320.00
6-SPD TRANS +:, -FLOOR MOUNT STACK RACK $ 141.00
AM/FM/RADIO ,. ASSIMPF :; WNMO MOUN I COAX $ 18.86
VINYL FLOORS ` 700-800 MHZ STUBBY ANI EN $ 28.75
40/20/40 SEATS 4 WHELEN VERTEX LED wHIE $ 256.00
SOUNDOFF 100W SIREN W/HANDHELD CONTROLS $ 295.00
SOUNDOFF 100W SPEAKER $ 115.00
Subtotal From Additional Sheet(s): $ -
Subtotal B: $ 2,095.11
O ons 1 rii'
to Ize el:.:: ::• ::
b awlattacti: }.i.....
.....................................................
........................................................
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s haclS:iiw r':'••��
......►�p..............p........_.........._._...+r�a not•subxriitEederid:}ireed:i�:Co>}tractor`s:lsid):::::::::::::::::::::::::::::::::::::;:;:::::::::::::::::::::::::::::::::::::::::::::::;:::::::::::::::::::::::::
Description Cost Description Cost
DEALER SERVICES $ 558.00
Subtotal From Additional Sheet(s):
Subtotal C: $ 558.00
Check:Total cost of Unpublished Options(C)cannot exceed 25%of the total of the Base Unit For this transaction the percentage is 3%
Price plus Published Options(A+B).
D::Total:Cost:Before An': licable ':rade In I O .e M w "
Quantity Ordered:1 6 X Subtotal of A+B+C: $ 21,834.11 ( = —1 Subtotal D: $ 131,004.66
E::H:(AC:Orde :Process ng Char. e: A noun►Per: rent Poli Subtotal E: $ 600.00
P Trade?Ins:/::5..cia1�:Discounts:!Ot er:r Nowances/:Frei"ht:/>Installation:/Miscellaneous:Char es>: >: »: »:
Description Cost Description Cost
40MLS X 1.75=70.00 X 6 $ 420.00 CREDIT FOR EQUIPMENT AND LABOR $ (1,905.11)
e ry 0: Subtotal F: $ (1,485.11)
........................ . .
$ 130,119.55