HomeMy WebLinkAboutPR 19308: CONTRACT WITH CASCO INDUSTRIES FOR FIREFIGHTING PROTECTIVE COATS AND TROUSERS __... ...
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INTEROFFICE MEMORANDUM
Office of the Fire Chief
Date: February 9, 2016
To: Brian McDougal, City Manager
From: Larry Richard, Fire Chief
RE: Proposed Resolution 19308
Nature of the Request:
City Council authorize the City Manager to execute a one-year agreement with Casco Industries
of Houston, Texas, for the purchase of Globe firefighting protective coats and trousers with a
budgetary impact of$55,875.
Staff Analysis, Considerations:
The Fire Department currently purchases Globe brand firefighting coats and trousers from Casco
Industries of Houston, Texas. The department wishes to continue purchasing Globe gear and
Casco is the exclusive distributor for that gear in our region (letter attached). The Estimated cost
will replace 25 sets of gear at $2,235 each. Last year's cost was $2180 per set, an increase of
$55 or 2.5%. Turnout gear is replaced as needed.
If the department were to change from one manufacturer to another, some problems unique to
protective clothing arise. In the course of performing their duties, firefighters may damage
beyond repair one piece of the ensemble but not the other. If the department replaces the
damaged piece, it must do so with a piece which is compatible with the undamaged piece. If a
compatible replacement is not available, then the entire ensemble (coat and trouser) must be
replaced, with the attendant higher costs.
Fire departments operate under rules promulgated by the Texas Commission on Fire Protection.
One of the duties of the Commission is to set standards for fire department protective clothing.
The Commission has adopted NFPA Standards 1971 and 1851, which govern the testing,
selection, and maintenance of firefighter protective clothing. Criteria for selecting elements of
the firefighting ensemble include proper interface and compatibility with other elements. Two
sections from NFPA 1851 illustrate the point:
"Remember we are here to serve the Citizens of Port Arthur"
P. O. BOX 1089 * PORT ARTHUR,TEXAS 77641-1089 * 409/983-8101 *FAX 409/982-6743
5.1.4 The organization shall ensure that elements under consideration are certified as being
compliant with NFPA 1971, Standard on Protective Ensembles for Structural Fire Fighting
and Proximity Fire Fighting, by a third-party certification organization.
5.1.6 The organization shall ensure that the ensembles and ensemble elements under
consideration interface properly with other personal protective items with which they will
be used.
As well as two sections from NFPA 1971:
8.48.9.5 The coat shall be tested in conjunction with the protective trousers specified by the
manufacturer, even where the trousers are not being specifically evaluated by this test.
8.48.10.3 Trousers shall be tested in conjunction with the protective coat specified by the
manufacturer, even where the coat is not being specifically evaluated by this test.
Of course, manufacturers only have their coats and trousers tested together and not with their
competitors' coats and trousers. For us to attempt to mix the coats and trousers of different
manufacturers would require us to have them third-party tested and certified as being compatible.
In any event, either replacing the entire ensemble when only one piece is damaged or third-party
testing for compatibility, would raise the cost of providing the required protective ensemble;
therefore, it is our recommendation that we continue to purchase Globe gear through Casco
Industries.
Recommendations:
The Fire Department recommends approval of this resolution.
Budget Considerations:
This purchase is budgeted in Fire Department Account#001-1121-522.26-00
"Remember we are here to serve the Citizens of Port Arthur"
P. O.BOX 1089 * PORT ARTHUR,TEXAS 77641-1089 * 409/983-8101 *FAX 409/982-6743
GLOBE Globe Manufacturing Company,IIC
January 1, 2016
Casco Industries
Corporate Office
607 W. 62nd Street
Shreveport, LA 71148
Dear Casco Industries:
This letter will stand as confirmation that you, Casco Industries, Inc are our exclusive
authorized dealer in the States of Texas, Louisiana, and Oklahoma for Globe
Manufacturing Company, LLC gear, maintaining rights also in Arkansas, Colorado, New
Mexico, and Kansas. Our products consist of: both Globe and Cairns turnout gear for
firefighters, Globe Lifeline gear for EMS and Tech Rescue. You also have exclusivity to
our Globe Footgear line of boots in the states of Texas, Louisiana, and Oklahoma, and
maintaining rights in, Arkansas, Colorado, New Mexico, and Kansas.
Globe Manufacturing Company is a 123-year old family owned and operated business
engaged in the manufacture of turnout clothing for the fire and rescue industry. We
take great pride in the design of our garments and strive to continue to make the best
product available on today's market. We do business as Globe Firefighter Suits, Cairns
Protective Clothing, Globe EMS, LLC and Globe Footgear, servicing a variety of needs.
In addition, our Globe Cares offer repair, care and cleaning services and training.
As you know, Casco Industries, Inc and Globe Manufacturing Company, LLC have been
strong partners for many years. By working together, we provide the high quality
service that all of our customers expect and deserve.
We appreciate your customer's interest in Globe Manufacturing Company products.
Sincerely,
GLOBE MANUFACTURING COMPANY, LLC
Swl
Robert Schaumburg
Regional Sales Manager
37 Loudon Road, Pittsfield NH 03263
TEL 800-232-8323 603-435-8323
EAx: 800-442-6388 603-435-6388
www.globefiresuits.corn
Globe Firefighter Suits • Globe Cairns •Globe Lifeline • Globe FootGear• Globe CARES
P.R. No. 19308
2/11/16 ldr
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A
CONTRACT WITH CASCO INDUSTRIES OF HOUSTON, TEXAS, FOR
FIREFIGHTING PROTECTIVE COATS AND TROUSERS WITH A
PROJECTED BUDGETARY IMPACT OF $55, 875 . 00; FUNDING
AVAILABLE IN ACCOUNT #001-1121-522 .26-00
WHEREAS, the Port Arthur Fire Department is subject to the
regulations of the Texas Commission on Fire Protection (TCFP) ,
including the regulation to provide and replace fire fighter
protective clothing when necessary; and
WHEREAS, the TCFP has adopted a number of National Fire
Protection Association Firefighting Protective clothing
standards; and
WHEREAS, those standards do not allow the mixing of
incompatible ensemble pieces from different manufacturers; and
WHEREAS, often times only one piece of the ensemble is in
need of replacement; and
WHEREAS, this procurement is exempt from the bid process
under Texas Local Government Code Section 252 . 022 , General
Exemptions (7A) , a procurement of items that are available from
only one source, including items that are available from one
source because of patents, copyrights, secret processes, or
natural monopolies; and
WHEREAS, the Fire Department currently purchases Globe gear
through Casco Industries of Houston, Texas, the exclusive Globe
vendor for this region, as delineated in the letter attached as
Exhibit "A" .
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are
true and correct .
Section 2 . That the City Manager is hereby authorized and
directed to execute a contract with Casco Industries of Houston,
Texas, in substantially the same form as attached hereto as
Exhibit "B" , with a project budgetary impact of $55, 875 .
Section 3 . That a copy of the caption of this resolution
shall be spread upon the Minutes of the City Council .
READ, ADOPTED AND APPROVED on this day of ,
2016, at a Regular Meeting of the City Council of the City of
Port Arthur, Texas, by the following vote : AYES :
Mayor: ,
Councilmembers : ,
NOES : .
Deloris Prince, Mayor
ATTEST:
Sherri Bellard, City Secretary
\APPPROVED S+ TO FORM:
Vv
Val Tizeno, ity Attorney
APPROVED FOR ADMINISTRATION:
Brian McDougal, City Manager
APPROVED AS TO AVAILABILITY OF FUNDS:
4111 /t.
ry
Jerr Dale, CPA GFOA
Interim Director of Finance Ili
\JAL
Clifton Williams, CPPB
Acting Purchasing Manager
EXHIBIT "A"
GLOBE Globe Manufacturing Company,iiC
January 1, 2016
Casco Industries
Corporate Office
607 W. 62nd Street
Shreveport, LA 71148
Dear Casco Industries:
This letter will stand as confirmation that you, Casco Industries, Inc are our exclusive
authorized dealer in the States of Texas, Louisiana, and Oklahoma for Globe
Manufacturing Company, LLC gear, maintaining rights also in Arkansas, Colorado, New
Mexico, and Kansas. Our products consist of: both Globe and Cairns turnout gear for
firefighters, Globe Lifeline gear for EMS and Tech Rescue. You also have exclusivity to
our Globe Footgear line of boots in the states of Texas, Louisiana, and Oklahoma, and
maintaining rights in, Arkansas, Colorado, New Mexico, and Kansas.
Globe Manufacturing Company is a 123-year old family owned and operated business
engaged in the manufacture of turnout clothing for the fire and rescue industry. We
take great pride in the design of our garments and strive to continue to make the best
product available on today's market. We do business as Globe Firefighter Suits, Cairns
Protective Clothing, Globe EMS, LLC and Globe Footgear, servicing a variety of needs.
In addition, our Globe Cares offer repair, care and cleaning services and training.
As you know, Casco Industries, Inc and Globe Manufacturing Company, LLC have been
strong partners for many years. By working together, we provide the high quality
service that all of our customers expect and deserve.
We appreciate your customer's interest in Globe Manufacturing Company products.
Sincerely,
GLOBE MANUFACTURING COMPANY, LLC
Robert Schaumburg
Regional Sales Manager
37 Loudon Road, Pittsfield NH 03263
TEL: 800-232-8323 603-435-8323
FAX: 800-442-6388 603-435-6388
www.globefiresuits.com
Globe Firefighter Suits •Globe Cairns • Globe lifeline • Globe FootGear • Globe CARES
CONTRACT FOR THE PURCHASE OF
FIRE FIGHTING PROTECTIVE COATS AND TROUSERS
THIS AGREEMENT, made this day of , 2016, by and between the City of Port
Arthur. a municipal corporation organized under the laws of the State of Texas, hereinafter called
"Owner" or"City" and CASCO INDUSTRIES, a Corporation herein acting by and through its
AGENT, ROBBIE YANCY, hereinafter called "Contractor".
WITNESSETH: That for and in consideration of the payments, terms, conditions, and
agreements set forth herein, OWNER and CONTRACTOR agree as follows:
1) The Port Arthur Fire Department purchases NFPA 1971 compliant fire fighting protective
coats and trousers.
2) The Contractor agrees to provide fire fighting protective coats and trousers as specified in
the attached specifications at the unit costs specified in the contract documents.
3) The term of the Contract is for a one year period.
4) The term"Contract Documents"means and includes the following:
1. Agreement
2. Specifications
3. Quote
5) This agreement shall be binding upon all parties hereto and their respective heirs, executors,
administrators, successors and assigns.
6) IN WITNESS WHEREOF,the parties hereto have executed, or caused to be executed by
their duly authorized officials, this Agreement in(2 copies) each of which shall be deemed
an original on the date first written above.
Executed on the day of 2016.
ATTEST: CITY OF PORT ARTHUR
BY:
CITY SECTETARY Brian McDougal, City Manager
Signed on the day of 2016.
WITNESS: CASCO INDUSTRIES
CONTRACTOR
By
Print Name
Title
EXHIBIT "B"
edettee
Industries, Inc. Quotation
1920 RAN KI N ROAD, STE 155 281 -443-0999
HOUSTON, TEXAS 77073 FAX 281 -443-0858
To: Port Arthur Fire Department Ship to: Same
Attn: Chief Larry Richard
Fax:
E-Mail:
Date Quoted By Date Expected Ship Via F.O.B. Terms
2/12/16 ROBBIE Best Way Shipping Point NET 30 Days
YANCY
Qty Description Unit Price Total
ANY GLOBE-31177-G, Gemini-XT/PBI G-Xtreme or $1,270.00 $1,270.00
G-Xtreme 3.0 Coat, Per Port Arthur Specs
(Pricing Will Be Good For a Year)
ANY GLOBE-41177-G, Gemini-XT/PBI G-Xtreme or $965.00 $965.00
G-Xtreme 3.0 Pants, Per Port Arthur Specs
(Pricing Will Be Good For a Year)
ANY GLOBE-3RL, 3" L/Y Lettering N/C N/C
GLOBE WILL WARRANTY ALL THE STITCHING
FOR THE SERVICABLE LIFE OF THE GEAR &
THE VELCRO FOR 5 YEARS.
40-50 DAY DELIVERY
CROSSTECH 3LAYER MOISTURE BARRIER HAS
A 5YR WARRANTY.
(INCLUDES MATERIAL & LABOR)
Sub Total $2,235.00
Shipping No Shipping_
TOTAL $2,235.00
ROBBIE YANCY / Sales Representative