HomeMy WebLinkAboutF. LIBRARY: BOOKS & TAPES City of Port Arthur, Texas
Mayor and City Council Communication
DATE REFERENCE SUBJECT: Page
5-7-02 NUMBER Renewal of Library Materials Jobber Contract 1 of 1
with Ingrain Library Services
RECOMMENDATION:
It is recommended that the contract for "PURCHASE OF BOOKS, VIDEO TAPES &
AUDIO TAPES FOR LIBRARY" with Ingram Library Services, Inc. for the annual minimum
amount of $50,000, be extended as provided in the current contract. Funds are available in
the Library's General Fund budget for Library Materials (001-1403-552.47-01 through -04).
3ACKGROUND:
A letter from Ingram Library Services, requesting exercise of their option to extend the
contract, is attached. They have performed well during the past year and we feel they will
continue to do so. This is the final option year for Ingram and this service will be re-bid next
year.
BUDGETARY/FISCAL EFFECT:
Approval will continue the existing contract for $50,000 which is the same as last year.
STAFFING~EMPLOYEE EFFECT:
Ingram's services have helped our staff get items moved through more quickly.
SUMMARY:
It is recommended that the City's contract with Ingrain Library Services, Inc. be
extended for one year for provision of books, video tapes and audio tapes to the Library
($50,000 per year anticipated expenditure). Funds are available in the Library budget to cover
this contract. Fund numbers are 001-1403-552.47-01 through 001-1403-552.47-04 (General
Fund) and 102-1421-552.47-01 through 001-1421-552.47-04 (Library Special Fund).
RECOMMEND APPROVAL: REVIEWED FOR AVAILABILI'r'Y OF FUNDS:
Rebecca Underhill
Finance Director
PROCESSED
PREPARED BY DISPOSITION BY COUNCIL By
CITY
SECRETARY
APPROVED BY [ ] APPROVE [] OTHER (DESCRIBE
CITY MANAGER Date